About this Vendor
Planning ✧ Coordination ✧ Design
We are an award winning wedding planning and design firm based in historic San Antonio, Texas. Our speciality is bespoke wedding coordination, planning, and design, as well as destination weddings in San Antonio and the surrounding Texas Hill Country. Our brand focuses on well designed events, acute attention to detail, and superior customer service. It is our mission to provide a pleasant and unforgettable wedding experience, develop seamless execution, and create a customized event design tailored especially for your day. Building relationships with you and your families is our priority, and it is our commitment to take on each and every wedding and event as if it were our own. For a detailed outline of our services, kindly visit Volareplanning.com
$$ – Affordable
Engagement Party, Getting Engaged, Honeymoon, Bridal Luncheon, Bridal Shower, Rehearsal Dinner, Welcome Party, Rehearsals + Parties, Ceremony, Cocktail Hour, Day After Brunch, Reception, Rehearsal, Wedding
Destination Wedding Packages, Destination Wedding Planning, Destination Weddings, A la Carte Wedding Planning, Budgeting, Day-Of Coordination, Full Service Wedding Planning, Honeymoon Planning, RSVP Tracking, Wedding Website, Planning
It was an absolute pleasure working with Caroline – she’s the best! We interviewed a dozen or so “month of” wedding coordinators in the area and she was so much more to us than that! We hired her because she was genuine, had excellent connections in the industry, had foresight into our preferences and what we would need, and used incredibly helpful planning tools like AislePlanner.com. Throughout the planning process, even beyond just one month before the wedding, Caroline was very responsive and always answered my endless emails and questions. She was impeccably organized despite the millions of small details I was trying to arrange with a dozen vendors last minute and kept it all straight - while even catching my typos! In general, I think of myself as an organized person and I am incredibly impressed because she was well beyond me! She thought of extra details that I had missed and always offered specific suggestions with pictures and links. Even more, she was a great problem solver – when there was something we wanted but the vendor couldn’t provide, she thought of solution after solution and always advocated for our needs to the vendors. Caroline truly went above and beyond in all areas (from storing our wedding items to negotiating our tricky table arrangements to having her assistant assist with our champagne toast to handling all decision making on the wedding day) and I can’t rate her highly enough. Our wedding weekend wouldn’t have been the same without her and I’m so grateful and appreciative of her hard work. I highly, highly recommend her!
We had our wedding weeks ago, with Caroline as our Day Of Coordinator, and I am STILL hearing about how amazing it was and how perfectly everything went! Five stars does not do Caroline justice!! I am a super detail-oriented and organized person, and wanted someone to take the reigns on our wedding day. In addition, my husband and I are both professionals and needed quite a bit of help planning the actual wedding. Caroline did that, flawlessly, and so much more. I could not have asked for a more attentive, proactive, honest, and hard working coordinator. She is incredibly thoughtful and a great listener, and as a result, understood exactly how I envisioned our day going. She is honest and gives feedback about ideas/suggestions on everything from vendors and food to palette colors and song choice. She is thoroughly communicative, and followed through with every one of our vendors throughout the entire planning process to ensure that our timeline flowed seamlessly and our contracts were appropriate. She keeps you on a timeline without you even realizing it, and sees potential conflicts before they happen. My parents and in-laws all raved about how professional, friendly, and talented she is! Caroline exceeded my expectations on every level, and I am not necessarily an easy person to please. I would recommend Caroline to any one of my family members or friends without hesitation, and am so grateful that I found her! Our wedding was an amazing and fun experience and it was largely due to her talent and skills. Thank you Caroline, from us and from our families!!
Caroline is amazing!! I met with several wedding planners before I finally found her. I wanted someone to help with “last month details and day off” services. She was one of the few who was straightforward on her packages from her website. I think I knew she'd be perfect for the job even from our first phone conversation! Caroline is genuine, respectful, diligent, and extremely organized! She made a point to understand my vision, made recommendations, and helped me with so many details - even proofread my programs! We had so many tiny details incorporated into our wedding (we had our own centerpieces, many decorations from home, even same day rehearsal!). I was truly amazed at how she did everything it took for things to come out the way I wanted. During the planning process, Caroline would complete things on my to do list before me without even asking! She took care of getting a million people on the same page, advocated for me, and truly went above what I expected. The planning website program she works with is excellent and it is extremely user friendly. My photographer was so impressed with her timeline that he was like “Who is this wedding planner, and where did you find her?!”. Our wedding day was beyond perfect, and I can honestly say it would have not been so perfect without Caroline's help. Because of Caroline, my now husband and I were able to truly enjoy our perfect day without a worry!! I cannot stress how much having Caroline made my life a million times easier. I recommend her to everyone, and to people who do not think they need a wedding planner! She is 200% worth it! :)
We hired Caroline to be our "weekend of coordinator" for our January 2018 wedding, but she was far beyond that! I planned our New Braunfels wedding myself while living in Dallas and Caroline's website on AislePlanner was a very useful tool to keep Caroline and I on the same page. She used her rentals contact to get me a great deal on linens, plates, silverware, etc! We met with her twice in person over an 8 month period including a venue walk through PLUS months of e-mails, text messages and phone calls. Even though she was my "day of coordinator," she made sure I was on track through the whole planning process! We had a little under 400 people at our wedding and I know that isn't easy for any coordinator to deal with, but Caroline did an amazing job making the evening go as smooth as possible! She always has a smile on her face with a great attitude!
We hired Caroline for full service wedding planning almost a year prior to the wedding. Absolutely the best money I have ever spent. She was amazing! She is the most organized, calm person that I have ever met. We had a large wedding and we could not have done it without her. She suggested, I believe, the best vendors in town. She also had great ideas for decorating. My daughter and I both work full time and we could have not done it without her. I would definitely recommend her to anyone looking for an awesome wedding planner!
We recently had our wedding with Volare Wedding & Event Planning as a full-service wedding planner. Caroline was very helpful and calm throughout the whole wedding planning process. The wedding was so fun and beautiful, everyone commented on how nice of a wedding it was! Caroline gave the idea of biodegradable snow for the send off and it turned out amazing for a January wedding. Thanks Caroline!
I had second thoughts when my son and daughter-in-law hired a wedding planner. I though.....we can do this! Wow, was I wrong!!! Caroline was absolutely wonderful and did everything possible to keep things running smoothly and efficiently!!! We unpacked supplies and left things in disarray Friday evening. By the time my hair and makeup were done Saturday morning, Caroline had the venue decorated beautifully!!! When the raindrops started falling, she efficiently pulled the vendors together and arranaged to move the wedding indoors, then 20--30 minutes prior to the ceremony, she obliged the bride and groom's wishes and moved the site for the ceremony back outside!!! Her kind and comforting words, calm demeanor, creative eye and firm control over the wedding event was a blessing to all of us!!! Thank you, Caroline, for doing your absolute best to make my son's wedding the day he and his wife will always remember!!!
Caroline was amazing! The wedding and reception were beautiful! She is super organized Which helped the day gosmoothly from beginning to end!
There were a lot of choices to think of in regard to planning our wedding, and it really became overwhelming. It was great to have Caroline by our sides to answer all the questions and guide us in the the right direction. I cannot imagine a better planning partner than Caroline. She really set us at ease and followed through with every task and issue at hand. And, our wedding day was more than we dreamed it would be. Highly recommend!
We recently had our wedding with Volare Wedding & Event Planning as a full-service wedding planner for our destination wedding on the San Antonio Riverwalk. Caroline listened to all of our needs and found us the perfect ceremony and reception venues, as well as a beautiful historical hotel for our us and our guests. When we went out for our initial search, she was was kind enough to take us on a Rio cruise to view the hotel properties that the San Antonio Riverwalk has to offer. It was such a lovely day, and really set the stage to the rest of the wedding planing experience. All of our meetings with Caroline were more than productive, and communication was always fluid and responsive. Ultimately, our day turned out perfect in every way. We had many specifics that we had on our wish list, and Caroline delivered the exact design and feel that we wanted for our big day. Without hesitation, I would recommend Volare Wedding & Event Planing as a full-service wedding planner. Our experience was impeccable. Thank you!
We are so thankful for bringing on Caroline to help with our big day. She offers the perfect balance of professionalism and creativity. She definitely allows you to take control, but is always standing by to help and offer up her thorough knowledge. Thanks to her detailed planning, our wedding day ran flawlessly. She is a great source for vendor suggestions as well. Highly recommend for all of her services!
Do yourself a huge favor and hire this woman as your wedding planner! You will not regret it! Caroline was such a huge help in making our wedding day great. My wife actually ripped her dress just before walking down the aisle. All of a sudden, Caroline appeared with a needle and thread and sewed her dress right on the front steps of the church. Everyone was amazed! Caroline’s organizational skills and keen eye is impressive. Our linen order was incorrect, but Caroline corrected it. The caterer forgot to add the champagne glasses on our proposal, but Caroline noticed they were missing and added them. I can only imagine the other details that Caroline took care of without our our knowledge. She is a true professional in every way, and our day would not have been the same without her in the trenches.
Our wedding day was over four months ago, and my husband and I are still hearing about how amazing our wedding was. We have friends that have said that it was the best wedding that they have ever been to! I have an event planning aspect with my job, however planning a wedding with all of the moving parts and intricate details was more than we imagined it would be. Our wedding encompassed three different locations (hotel, church and reception venue) with complex transportation details. Once we realized that we were in over our heads, we decided to hire a wedding planner. And, boy are we glad we found Caroline! Looking back, we would have never been able to do it without her. Caroline is pure organizational genius! She wrote a wedding day timeline that covered every single detail of our day, and her knowledge on everything from etiquette to music to innovative reception ideas is so helpful. She even designed our wedding invitations for us! Her expertise compounded with her vendor relationships made our planning simple and fun. We are forever grateful for Caroline and her team for making our day the best day ever.
Very professional and kind. We were always met with a smile. My sister planned my wedding and was unable to help her out. Caroline took so much stress off my sister and made things really come together beautifully. I would recommend her to family and friends with out a doubt. Amazing job!
Caroline was great! I was a very hands-off bride during the planning process because I had started a very demanding new job and was in another city trying to plan my wedding. Caroline was extremely understanding and patient with me. Her vendor contacts are invaluable, especially if you don't know much about the wedding industry. The day of the wedding went flawlessly--I didn't hear of a single problem that went on behind the scenes because Caroline took care of all of it for me. All I focused on before the ceremony was my having a great time with my girlfriends getting ready and sipping mimosas. Thank you again Caroline for everything!
My daughter's wedding was perfect in every way and that was all because of Caroline. She was so wonderful to work with and thought of everything! From the day we first met with her until the wedding reception was over, she was tireless in her attention to detail, her smooth organization of everything, and her unfailing patience and upbeat outlook. As the mother of the bride, I was very stressed and she always managed to calm me and make me feel everything was going to be great. And it was! She was so easy to work with and was always very quick to respond to calls or emails, even when she was out of town. She negotiated with our vendors to get the best prices and just did a top notch job of staying on top of everything. The day of the wedding, I got to enjoy mimosas with the bridal party while Caroline set up the candy buffet and all the tables and decorations. She is the best! If you want your perfect wedding, she's the one who will get it done!
I am writing this review with great pleasure and appreciation for our amazing wedding planner! Caroline at Volare Planning accomplished the impossible by meeting with my now husband for two of our three planning meetings. My husband was stationed near San Antonio, while I was stationed in Germany for the majority of the planning process. It was a relief to know that Caroline was there to handle the details, and guide John in the right direction. I communicated regularly with Caroline by email, and she was always replied promptly with positive enthusiasm and answers to all of my questions. Because I could not attend floral meetings myself, Caroline did all of the leg work being the consult with our florist, and I was very pleased with the results. In fact, everything turned out great! Our food was fantastic, the catering staff was top notch, our cake was beautiful and delicious, and our DJ was awesome! I know that we could not have done it all without Caroline by our sides. She was more than a wedding planner; she was a friend that we counted on to make our day memorable, and for that we thank you!
Caroline did an amazing job for our wedding. When we started planning, I did not see the need in hiring a day of coordinator, "we can do all that day of stuff on our own..." Well, my wife was right (not her first time, nor her last). I cannot fathom going through our wedding day without Caroline's help. Her wealth of knowledge, professionalism, and genuine care is second to none. When we got flustered coordinating vendors who wouldn't return calls 4 weeks from the wedding, Caroline was so helpful. There were so many little things I had never thought about sorting out in advance, but Caroline made sure to ask the questions so they never became an issue. I remember distinctly meeting her the night before our wedding to drop off some decorations and being incredibly flustered about what was were and how it had to go; Caroline's words that night were "don't worry, I've got this from here." And she did. When I showed up to the venue before the wedding, Caroline had it down to a science, and all the vendors knew where to be when, and it all looked beautiful. I will never be married again, and therefore never need her wedding planning services again, but I would absolutely recommend her services to anyone getting married.
We are so happy that we found Volare Planning to help us coordinate our wedding and rehearsal dinner. From beginning to end, Caroline's professionalism and follow through never ceased to impress us. She met with us several times on days that suited our schedule. She also coordinated a formal walk-through with our venue manager, and our lighting vendor, to ensure that our evening would we be on cue. Caroline did an amazing job keeping us organized and on top of all the important details such as proper linen sizes for our chosen tables, ceremony music selections, floral choices, as well as designing event logistics for the entire evening. I really don't know what we would have done without her expertise and ability to make everything as stress free as possible. Every time things would change, she handled it all in stride and updated our timeline to reflect new changes with proper execution. Our wedding was everything and more than we anticipated, thanks to Caroline and her team. Highly recommend Volare!
Five stars doesn't do Volare justice. Quite simply, my dream wedding would not have been possible without Caroline's planning assistance. Her proactive nature, unparalleled attention to deal and genuine caring nature makes her the absolute best in the business. She anticipated my needs, had a solution for every problem and absolutely blew me away with how on top of everything she was every step along the way. She went above and beyond in advocating for me with my vendors, saving me significant time and money. I'm in debt to Caroline for ensuring my wedding day was everything I had hoped for and more. I couldn't recommend her enough!
Caroline was the best wedding planner we could have hoped for. We got the 'month of' wedding package, but she did so much more work that just the month of our wedding. She met with my now wife and me a few times before the wedding to make sure our planning was going well and we weren't missing anything. She went far beyond just meeting with us and suggested vendors as well. She was always available to email or text and responded very quickly. Had we known how good she is, we would have had her plan the whole thing! The day of our wedding went beautifully. I'm sure there were a few issues on our wedding day, that's unavoidable, but we didn't hear about them. Caroline took care of everything, and we just got to enjoy our day. Thank you, Caroline of Volare Wedding and Event Planning for everything!
If you’re looking for a day-of wedding coordinator, this is your dream company. Volare Wedding & Event Planning (Caroline) is professional, courteous, insightful, easy to work with, prompt, and genuinely caring. This company more than pays for itself, going above and beyond contractual expectations. My (now) husband and I have very demanding careers with little “spare” time. We have not been to many weddings and were unsure of the planning intricacies (timelines and order of events, “wedding day emergency kit” supplies, typical “problems” encountered on wedding day, reliable vendors in the area, what information to put on a ceremony program, etc.). Caroline had prompt answers to all of these questions and provided example lists, her experienced ideas, and a user-friendly online software program that essentially creates your timeline and seating chart (highly recommended!). She even helped us to secure vendors for our wedding, something she was not contracted to do. She went above and beyond by offering to pick up linen napkins from a vendor that didn’t deliver to our venue (keep in mind we hired her for “day-of services” only) AND surprised us further by returning them after our wedding. She also provided her own beverage trough, free of charge, that we filled with water bottles for our guests. Our wedding had a few mishaps (nothing more than what would be expected); however, my husband and I will probably never truly know about all of them because Caroline was there, aware of it all, and took care of everything in a professional and efficient manner. She is the behind-the-scenes hero that allowed us to enjoy our wedding day. Thank you Volare Wedding & Event Planning! We will continue to recommend you to our friends, family, and colleagues.
We had a wonderful wedding experience with Volare Planning. Caroline's knowledge, expertise, and user friendly wedding planning software made the whole process fun and efficient. I was able to choose my wedding colors and find Pinterest-like inspiration to collaborate with Caroline in styling our wedding reception. Caroline helped us find A-list vendors, all within our budget, who worked seamlessly together to make our vision come to life. She even had beautiful rental items that she lent us without charge. I would highly suggest Caroline and Volare to anyone that is searching for a wedding planner for their wedding day.
After considering several wedding planners, we hired Volare Wedding & Event Planning and are so glad that we did! Caroline was able to get several discounts for us, which in the end allowed us to save as much as the cost of her services. Caroline literally paid for herself! Our food was delicious, and the DJ was phenomenal! All of our friends keep talking about how much fun they had, which makes us happy because that is what we wanted most of all! With one or two minor glitches, our wedding day turned out to be perfect. Caroline went above and beyond of what was even expected. We felt so lucky the entire time to have her, not only because of her ability to run an amazing event, but because she really cared about making our day great.
Caroline was a great choice for a day-of-coordinator! Not only was she a "day-of" coordinator, but she went above and beyond from day 1. She was there every step of the way from helping make decisions to working with vendors. I would recommend her to anyone! She is a very kind, hard working woman. The only change I would make would be to meet and work with her assistant. I never met her and wished she would have been around to assist on the night of our wedding. Even so, Caroline had it under control.
Meet The Owner
Congratulations on your engagement and upcoming wedding; I simply cannot wait to learn about your big day! My passion for the wedding industry began 20 years ago when I worked in the bridal fashion market in New York. During that time, I also found myself emerged in the food, wine, and catering industry. With our relentless educational pursuits, acute ability to listen and communicate effectively, technology integrated software, and eight years experience planning weddings and events, I have the capacity to execute beautiful, seamless events that will provide a lifetime of memories.