Creating unforgettable and worry-free weddings!
$1,200 starting price
Tacoma, Washington and surrounding area.
Service area
Colleen Gibson
OWNER
Typically responds within 24h
AWARD WINNER (1X)
Thanks to recommendations from couples on The Knot
Colleen's Coordinating is a business catering to weddings in Tacoma, WA, and surrounding areas. As a day coordinator, Colleen Gibson's goal is to ensure that each couple can enjoy their day without worrying about how it will all come together.
Once the details are handed over to Colleen, she will seamlessly orchestrate your wedding celebration in a relaxing and fun manner. After all, if you've spent hours planning your wedding, you should get to relax and celebrate once it finally arrives. When you book Colleen's Coordinating, she is yours for the entire wedding day.
Some of the services at Colleen's Coordinating include:
- Pre-event meeting to discuss all event information
- Communication with vendors 1-2 weeks leading up to the event
- Attendance at the ceremony rehearsal
- Coordination/management of set up, timeline, and clean up on the day of the event
- Timing and release of wedding party procession.
- Wedding party emergency kit provided
- Access to editable planning document
- Travel within 45 miles
Woman-owned Business
Prices & packages
No pricing details yet
We’re here to help! Find other vendors that suit your budget.
Continue browsing vendors
Details
Planning
Day-Of Coordination
Wedding Activities
Wedding
Ceremony
Cocktail Hour
Reception
Rehearsal
Awards and Affiliations
Any questions?
Meet the team
Colleen Gibson
Owner
I know it sounds super corny, but I love love. And I love getting to be a part of one of the most special days of a couple's lives. Day of coordinating is fast paced, busy, productive, and invigorating! I got my start in events in college when I worked on the University of Washington Relay for Life planning committee. From there I moved into wedding day of coordinating pretty organically through friends of friends and word of mouth. After teaching and doing it on the side for almost ten years, it is now my full-time job and passion!
Reviews
5.0
out of 5.018 reviews
Your trust is our goal. Our community relies on honest reviews to help you make those big decisions with ease.
Review Summary
This AI-generated summary is a snapshot of this vendor's ratings and feedback.
Colleen is highly praised by multiple reviewers as an exceptional wedding coordinator, providing superb service and attention to detail. Reviewers highlight her professionalism, organization skills, and calm demeanor, emphasizing her ability to handle unexpected situations and ensure a seamless wedding day. Colleen's proactive communication, helpful insights, and dedication to making couples feel at ease throughout the planning process are consistently lauded. Her attentive approach, ability to coordinate with vendors, and supportive presence on the day of the event earn her glowing recommendations from satisfied clients who stress the importance of hiring a wedding coordinator.Review photos
Showing slide number 1 out of 4
- Top reviews
- Newest first
- Oldest first
- Highest rated
- Lowest rated
Sort by
Candice V
5.0
12/27/2024
If you're doubting if you need a wedding coordinator, DO IT!!!! Best decision I made! I am a type A person - I planned our entire wedding, every little detail. Each table at the reception were a different Disney/Pixar movie theme. It was adorable but that's how detailed I was about planning.
As soon as I started working with Colleen, I knew she was the one! She is everything you need and will catch anything you didn't know you needed. At our first official meeting, she asked questions I didn't even think about. I printed out a bunch of lists and planners to aid me in the planning process, but she was there to help facilitate anything I missed. I don't know why or how but I totally forgot about what song we wanted to play when we left the venue. Little things that you're like 'oh yeah!' Colleen is super professional and has a great bubbly personality! She was super organized every step of the way and was on top of everything! My vendors and I loved her great communication skills and her secret Google tool! LOVE THAT!!
I recommended her to a coworker of mine and would recommend her for your wedding too! The peace of mind is worth it, but also you really don't realize how everyone (and I mean everyone) is running around like a chicken with no head on the day of the wedding! Oh my, it was stressful, but Colleen kept everyone in check with a beautiful smile on her face! She took care of anything and everything. Did anything go wrong at my wedding?? Psh! I don't know because if it did, Colleen took care of it!!! Don't skip on hiring a wedding coordinator at the very least!
Vendor response 01/03/2025
Thank you so much for the review, Candice! I had so much fun being a part of your wedding ...
day. And I will never forget your incredible centerpieces! Everyone loved them. I hope your and Nathan's marriage is filled with so much joy, and Disney!
Nicole G
5.0
10/12/2024
Colleen is a gem! She is so organized, has such a calm and easy-going presence, and she gets things done! She has exactly the energy you want for your big day!
Even though we only purchased the month-of package, Colleen was available to answer questions in the many months leading up to the event. She hopped on a phone call with me 4 months prior to the event when I had some timeline questions and needed guidance. Her wedding planning document was a lifeline as we put together all of the aspects we wanted for our wedding down on paper. In the weeks leading up to our event she was on top of communicating with all our vendors behind the scenes and making sure that smaller details got sorted out without us having to get involved.
Our family and wedding party really enjoyed working alongside her to make our day a success. We also really appreciated the small problem-solving tips she offered us such as purchasing aprons for the bride and groom’s head table when we told her we were nervous about our catered Indian food staining our white wedding attire. Another one was having us do a spin after we arrived at the alter to stand on the opposite side (bride on right-side, groom on left) of what’s traditional so that our wedding party and families could see our own faces during the ceremony instead of the back of our heads like what usually happens when the bride/groom stand on the same side as their bridesmaids/groomsmen.
Colleen has the experience, the eye for detail, and the calm, kind, and organized temperament that made her our favorite vendor of the night. We couldn’t have asked for a better coordinator and highly recommend her to others!
Vendor response 10/13/2024
Thank you for posting such a kind review, Nicole! I really enjoyed being a part of your an...
d Hemanth's day, and I'm so happy that you found my pre-wedding support helpful. I wish you both a lifetime of happiness!
Any questions?
Adara S
5.0
10/01/2024
Colleen was amazing! She was super helpful. I hired her as a day of coordinator but she did check ins about every three months beforehand and then more often as it got closer. Wonderful communication. She knew a lot and was able to answer several questions for me about timing about 6 months before to check and see if I was on track. I felt totally at ease knowing she had the day firmly in hand after our scheduling meeting about two weeks beforehand. I'd highly recommend her to anyone getting married.
Vendor response 10/01/2024
Thank you for the kind review, Adara! I love getting to coordinate for people that I knew ...
prior to being hired for their wedding! Thank you for thinking of me. I had so much fun working with you and Jordan.
Madolyn S
5.0
9/29/2024
Cannot say enough about Collen Gibson! She was the coordinator I chose for my wedding day in Seattle. We hired her for day-of services, and she exceeded expectations in every way. She was organized, hands on, had great tips to keep us on track, and worked great with all my vendors.
My family runs a floral business and we work with a lot of coordinators--- she's the best we've seen and I'm so thankful she was there for me on my big day! Would 100% recommend to all brides.
Vendor response 09/30/2024
Thank you so much for the review, Madolyn! Your family was so great to work with on the se...
tup process and everything went so smoothly! Thank you for inviting me to be a part of your day!
Gloria V
5.0
9/23/2024
We hired Colleen to be the day-of coordinator for our weekend long wedding celebration. Colleen is a true gem and made our wedding run so smoothly. We cannot say enough wonderful things about her, but here we go: Colleen is extremely poised and resourceful. She remains calm even during stressful situations and is very professional throughout the entire planning process. During our planning calls and on the day of our wedding it was clear to us that Colleen cared about us enjoying our wedding day and was willing to go above and beyond any of our expectations to ensure that we could focus all our energy on having a great time at our wedding. We had an unconventional wedding – many things were DIY, and we asked friends and family to pitch in instead of hiring DJs, florists, bartenders, etc. Colleen leaned into the unconventionality of our wedding and supported us in making everything come together beautifully.
If we were going to do everything over again the only thing we would do differently is hire Colleen to be there for our entire wedding weekend celebration. Hiring Colleen was definitely one of the best decisions we made and we are forever grateful for all of the attention and care she poured into our celebration.
Thank you, Colleen! You are the best!
Vendor response 09/30/2024
Thank you so much for the review, Gloria! Coordinating for you and Meir was a blast. Thank...
you for inviting me to be a part of your day and for introducing me to wedding traditions that I haven’t experienced yet!
Allie N
5.0
9/08/2024
We cannot recommend Colleen highly enough! From the moment we started working with her, she impressed us with her responsiveness, attention to detail, and sharp intelligence. On the day of our wedding, Colleen was truly a lifesaver. She managed everything seamlessly, coordinating with the DJ, event staff, catering, and even directing the bridal party with grace and efficiency. Her ability to stay ahead of the game and ensure everything went off without a hitch made our special day so much easier and more enjoyable. Colleen went above and beyond, and we are incredibly grateful for everything she did. She is nothing short of amazing!
Vendor response 09/30/2024
Thank you Allie! I had so much fun coordinating for you and I really appreciate you taking...
the time to leave a review!
Karissa M
5.0
8/19/2024
Hiring Colleen as our day of coordinator was hands down, without a doubt, the absolute best wedding decision made. I was able to spend my wedding morning calm and relaxed, taking my time to get ready knowing Colleen was out there bringing my vision to life. Everything was set up beautifully, things were cleaned up behind us, she helped build our timeline and choreograph our rehearsal/ceremony. I genuinely would have been so lost and so stressed out without her. She was extremely friendly and professional and we are over the moon grateful to have had her part of our big day. If you’re on the fence about hiring a coordinator or think you maybe don’t need one, you 100% do. And Colleen is the person you need.
Vendor response 08/27/2024
Thank you Karissa! I loved working with you and being a part of your day. It was so person...
alized and fun!
Annabel S
5.0
7/26/2024
If you are looking for a coordinator, look no further than Colleen’s Coordinating! Colleen was so kind, warm, and professional. She never felt cold or impersonal, she was very attentive like working with a good friend or family member. She was open to our questions, and gave great insight and advice when we needed it. She was receptive too, and helped make our wishes and dreams for our wedding a reality. She helped keep us on track especially as we drew closer to our wedding day, and on that day she delivered! I was nervous because we had made a lot of DIY decor but wouldn’t be available to help her at the reception venue since we held our ceremony elsewhere, but we were in good hands and so thankful for Colleen. She set up our decor and helped coordinate with vendors all with a smile on her face! She managed our wedding day timeline, and even remembered details we hadn’t thought of. We hadn’t realized there weren’t enough utensils for the cake, she let us know and went to buy some for us. She helped coordinate with our reception program MC’s, guide or guests, and help manage our bubble send off with our 175 guest count. My husband and I truly got to enjoy our special day because of Colleen’s help. What are you waiting for? Book Colleen, this is your sign!!
Vendor response 07/30/2024
Thank you so much for leaving a review, Annabel! I had such a great time coordinating for ...
you and Fritz. The day was beautiful and you both were so wonderful to work with!
April Z
5.0
7/17/2024
Colleen is everything we wanted and more from a day-of coordinator. We planned our own wedding, but knew we needed someone who could manage the day and make sure everything ran as smoothly as possible. I love that her services are designed exactly for that purpose. Her services are also very affordable and helped us have a reasonably priced wedding - but honestly, I think she is worth every penny and more!
I truly cannot recommend her enough. She was so organized, communicative, and calm through the whole process. Part of her services includes a meeting about a month before the big day to go over all of the details - I immediately felt so calm and reassured after this meeting. I knew right away that I could trust her to handle anything and everything, and felt really good about relinquishing control to her, which is not always easy for me to do! She also didn't make me feel bad or weird about doing things a certain way, or about not doing certain traditions, but also made some very important and helpful suggestions that I didn't think to include or factor in.
On the day of, we had a pretty big problem - the food truck did not show up in time, but Colleen managed the whole crisis with minimal involvement from me. It ended up all working out in the end and I would not have been able to handle it without her!
Colleen is the perfect mix of calm but totally on top of it all - exactly what you need at a wedding. I wish everyone I knew was getting married just so I could recommend her to them!
Vendor response 07/18/2024
Thank you April!! It was a blast being a part of your wedding day and getting to work with...
such kind, positive people!
Rachel M
5.0
7/13/2024
Colleen was a GODSEND! From the very first time we spoke through the end of our wedding day, she was absolutely wonderful! She was so helpful throughout the process, even though we only had her as our Day of Coordinator, answering any questions and just so lovely. We could not have done it without her. She helped with rehearsal, all the set up and tear down, and helped keep us both calm and on track all day. She really made it possible for us and our family to truly enjoy our day, rather than being stressed with timelines/logistics/etc. Colleen is absolutely amazing and I will always recommend her for any coordinating/planning anyone could ever need! You will not be disappointed with her! I legitimately cannot say enough good things about her and wish her the absolute best because she absolutely deserves it!!
100000000/10 would recommend!!! I would give her 1000 starts if possible!!!!
<3
Vendor response 07/18/2024
Thank you so much, Rachel! I had such a fun time coordinating for you and Francis!!
Lyndsay S
5.0
6/13/2024
Colleen is absolutely amazing, hands down. She was so communicative during the pre-wedding planning and asked about details I hadn’t even considered. She is a professional! On our day, I felt frazzled and stressed about all the details, but Colleen stepped in to make sure we had everything we needed. She anticipated my needs and was two steps ahead of me the whole night. She kept the flow and timeline of events running smoothly and the ceremony to reception went flawlessly. I wish I had more events to plan, just so I could work with her again! She was such a pleasure. Thank you Colleen!
Vendor response 06/13/2024
Thank you so much Lyndsay! I would absolutely love to work with you again in the future to...
o! :)
Emily W
5.0
1/30/2024
If you are in need of coordinating services for your wedding, look no further then Colleen. Colleen was absolutely incredibe from start to finish. She responded to all communication in a prompt and professional manner. She conacted vendors prior to the wedding to introduce herself and make sure they knew who the point of contact was on our wedding day. We had a minor snafu at our wedding with our guestbook which Colleen handled with grace and extreme care.
Our guests raved about our event, and how seemless it was, which was due in large part to the efforts of Colleen. Colleen managed everything on the day of the wedding, from setting up decor to cueing first dances and handling clean up. Colleen was, without a doubt the best investment we made in planning our wedding.
If you are reading this, don't delay!! Reach out to Colleen and book her for your special event, because you will certainly not regret it!
Vendor response 02/04/2024
Hi Emily! Thank you so much for taking the time to leave a review. Your wedding day was su...
ch a joy to coordinate, and I wish you a lifetime of happiness!
Keeley S
5.0
10/10/2023
Colleen truly made my wedding day- she was the backbone of turning a rainy day wedding that involved one single reception tent into a successful ceremony and reception! She combines attention to detail and strong listening skills with an upbeat yet calming personality. She’s assertive and warm and friendly - everything you want and need in a wedding coordinator!
I had hoped with all my might for a sunny wedding day, and when the day came around, there was a chance it wouldn’t rain for the ceremony. Colleen stuck with me and waited as long as we could to make the final decision. When it started pouring I was so happy to have her guide me along our contingency plan, which somehow made the wedding cozier and more heartfelt. She was so kind helping me through the new steps, while in the background paid rigorous attention to all of the moving parts - including all signage, table settings, updated flow and logistics. I’m so glad I had her by my side — after the wedding the skies opened up and we managed to experience a wonderful sunset. I can’t recommend Colleen enough. She truly made the day into something magical and well-run! If you hire Colleen, you’ll know the wedding, vendor relationships, and everything about the day is not only in good hands, but will exceed your hopes and expectations. She’s incredible!
Vendor response 10/10/2023
Thank you so much for taking the time to leave such a kind review, Keeley! I loved being a...
part of your and Nels' day!!
Taylor H
5.0
10/06/2023
Colleen was highly recommended to us by friends who had her as their day of coordinator and I can confidently say that our day would not have been the organized and smooth day that it was without Colleen. We had a backyard wedding of over 300 guests and Colleen handled the entire day with ease. She is incredibly organized and communicative prior to your big day, asking detailed questions and working with you to problem solve through any questions you have. During our rehearsal dinner she walked the entire family and bridal party through the ceremony and what to expect, everyone felt confident and comfortable with where they needed to be and in what order. On the day of the wedding Colleen was an absolute rockstar, she arrived early in the morning and immediately jumped into set up and decorating, as vendors arrived she communicated with them and helped them with anything they needed. Colleen stayed through the evening and made sure things ran smooth until the very end. She had a friendly and positive attitude throughout the entire evening and as the bride, I felt 100% comfortable that she was handling anything and everything that needed to be done. We will be recommending colleen to anyone we know that is planning a wedding or looking for a day of coordinator.
Vendor response 10/10/2023
Hi Taylor! Thank you so much for taking the time to leave such a thoughtful review. It mak...
es me so happy to hear that you were able to relax and enjoy the day stress and worry free!
Sandra C
5.0
9/04/2023
I was originally not planning on having a wedding coordinator but after talking to a few friends whose daughters were recently married, I am really happy that I did. Colleen was amazing to work with!!! Very easy to talk to, organized, pro-active in communicating with the vendors and myself. She always responded quickly to questions that I had and provided thoughtful insight to wedding day decisions that needed to be made. She arrived early on the wedding day and had everything set up in time and the ceremony and reception went on without any issues at all. Thanks to Colleen I had a stress free wedding day and I highly, highly recommend her for your wedding day!
Vendor response 09/04/2023
Thank you so much for the kind words, Sandy! I loved getting to be a part of your day!
Brittney P
5.0
9/02/2023
Collen did such an amazing job on everything!
She took my thoughts and made them into real life, I couldn't have not done it without her !
Thank you again! I will totally recommend you to anyone !
Vendor response 09/04/2023
Thank you so much Brittney! I really appreciate your review!
Katie W
5.0
8/03/2023
We had the most wonderful experience with Colleen! She was available for any questions we had along the way and helped me with organizational tools that were a game changer with planning! She set up a meeting prior to event where we could go over all the details and I felt so much more prepared afterwards. Then, with day of, Colleen ensured everything went off without a hitch! As a bride you take so much time pouring love into every detail of your wedding, and Colleen truly executes your vision so you can enjoy and be in the moment with your spouse. She solved any issues before bringing them to our attention and that was truly appreciated. She is extremely professional and so warm and welcoming! Looking back now, I can’t imagine not having her coordinate our day!
Vendor response 08/05/2023
Thank you so much for the review, Katie! I really appreciate. It was so fun to be a part o...
f your day!
Katie U
5.0
8/03/2023
My husband and I had Colleen as our day-of wedding coordinator in July of 2021, down in Oregon City, when there was a pocket of Covid freedom and we were permitted to have as many guests as we desired. Having a destination wedding, at a newer venue that required we oversee all set-up and take down, was a detail that I totally missed as the Bride. Thankfully, Colleen "wrangled" necessary family members and delegated out tasks with ease. Both set-up and take-down were seamless and the feedback I received from my fam/friends who helped were that Colleen was direct, kind, and everyone understood she was in charge! As the Bride, it was a relief to walk in and see that my vision had come to life, without me even being there. It allowed me more freedom to just enjoy the day, stress-free. My husband and I appreciated Colleen's professionalism and execution of our "wants" but the real bonus is that she's also lovely to work with. At the end of your wedding, you're going to have a friend who treated your event with actual care and investment, not just as a "job." I've already had 1 friend hire Colleen via a referral (and who she met at our wedding!) and will continue to recommend her to anyone looking for a FAB day-of coordinator!
Vendor response 08/05/2023
Thank you so much for the review AND referral, Katie! It was so special to be a part of yo...
ur and Scott's day!
Contact
Curious to learn more?
Start the convo
*=Required
Use this secure form to reach out and share your wedding vision.
Colleen Gibson
OWNER
Typically responds within 24h
- Messaging our verified vendors on The Knot is free, safe and secure.
- Conveniently track vendor messages and planning details all in one place.
- Our mobile apps make it easy to stay in touch with vendors while you're on‑the‑go.
- For personalized pricing and package details, sending the vendor a message is the fastest way to get info.
By clicking 'Request Quote', you agree to The Knot creating an account for you, if you don't have one, and to our Terms of Use. See our Privacy Policy to learn what data we collect and how we use it.
Wedding vendors in Tacoma
Colleen's Coordinating
Colleen's Coordinating's photos
Why use The Knot to message vendors?
- Messaging our verified vendors on The Knot is free, safe and secure.
- Conveniently track vendor messages and planning details all in one place.
- Our mobile apps make it easy to stay in touch with vendors while you're on‑the‑go.
- For personalized pricing and package details, sending the vendor a message is the fastest way to get info.