Harlene Events

t not let it run our lives. Since I didn't want my entire life to revolve around planning a wedding, I knew I needed to hire a professional. Harlene had helped my friend with her wedding and I saw how she went above and beyond for her brides. Harlene kept me on track during the whole wedding planning process. She was available whenever I had a question and always had a confident answer, which was so helpful since I was an indecisive bride. Whenever I would get overwhelmed by shades of orange, she was able to see the bigger picture and have an answer for which one to choose. Harlene understands what is worth spending money on and what I should skip to stay within budget. She was able to keep me on track with our timeline, sending me emails reminding me to complete checklists or that it was time to schedule another meeting. I immediately struggled with overall design for my wedding. I felt like our venue was very traditional and dark and I was drawn to more bright and modern decor. Harlene took charge and was able to take my vision and make it appropriate for our venue. When I sat at our reception and looked around, I couldn't stop saying, “I can't believe I have this beautiful of a wedding.” The day of our wedding went flawlessly. I don't think anything went wrong, and if it did Harlene handled it without letting me know. She handled organizing all our vendors the weeks leading up to our wedding. The day of, she was in touch with my MOH and photographer to keep us on time, set up our decorations, and remembered my priorities for my wedding day, so she did things like intervening when photos were taking too long so I could attend cocktail hour. All our decorations were set up perfectly, we stuck to the timeline so I never needed to look at a clock. I was able to fully be present during my wedding, all thanks to Harlene and her team. She even packed up all our decorations and made sure my bouquet was in water so I could save it. Thanks to Harlene, my husband and I are lucky enough to say we were actually able to enjoy wedding planning and our special day.

yard. Boy were we wrong! Harlene was so helpful making sure that everything went according to plan on our big day. She was organized, on time, kind, and understanding of all of the stress that weddings especially at private homes can bring - she even went an hour + out of her way the morning of the wedding to pick up cushions that weren't included on our rental order the day before. She's wonderful and you will never regret hiring her!

d Harlene flawlessly adapted each time. She was so responsive, detail-oriented, thoughtful, calm, and helped me execute my vision perfectly. My husband and I are quite strongly opinionated as well as demanding with our expectations, and Harlene rose to the occasion every time. From managing vendors to executing the design for our invites and florals, she was amazing! I will also give her credit for pushing back/reigning me in when I started going rogue by reminding me gently of the plans we agreed on earlier, which as my husband can attest, isn't easy. For the sixth version of our wedding, my husband and I had to plan the whole thing in 12 days from out of state because we learned a family member had just been diagnosed with cancer. Harlene and Ama (her AMAZING right hand) had no problem rising to the challenge and helped us make our wedding dream (really fantasy at that point) a reality. I strongly discourage anyone from planning a wedding in 12 days; but if you must, make sure you have Harlene with you. You won't regret it.

erything would fall into place. She made me feel I was very important and she would always have my back! I would recommend her to anyone planning wedding or any special event. Our wedding was a destination with a large guest count, we live out of state and it really came together exactly how we imagined our wedding day to be. From making sure we always had our drink of choice in our hands to coordinating our rehearsal dinner, welcome event and wedding…hands down best decision I made when it came to our wedding planing. I’ll miss talking with her all the time!

nd NO idea where to start. We contacted other coordinators but heard back from Harlene right away. After hopping on a call, we knew we had to hire her. Despite our small guest count, one of the most stressful things about a wedding IS the guests: will they have a good time? Will they know where to go? Will they be comfortable? And ESPECIALLY during Covid, will they be safe? We expressed all of these concerns to Harlene and she constantly reassured us that she would keep them in check. I remember that she kept repeating, "I have no problem being the bad guy," and with that, we were sold. (Thankfully, all of our guests followed protocol, but guests can often be unpredicatable!) Planning was a crazy, turbulent whirlwind. Harlene made sure to keep us on track with a detailed checklist (and timeline on the day of). She also was extremely helpful in connecting us to other vendors. The next stressful thing about planning a wedding: the vendors! We ran into a few hiccups with some of them–we ended up cancelling a reception venue one month before the wedding(!!) and had some minor issues with our ceremony venue the weekend before the wedding (!!!) But Harlene served as the liaison between us and them, taking some of the stress off our plate. She was professional even while we were freaking out. She also made several trips with us to see venues and carefully walked us through the vision/plan for the day. As a result of working together for 6 months, we pulled off the most beautiful wedding that checked off all of mine and my partner's wishlist. I wish we could get married again just to hire Harlene again! Hopefully, we'll be able to work with her in the future for other events and I'll definitely recommend her to anyone else for their planning/design needs.

e details of our special day. Organized, professional, friendly, and honest are just a few of the words that come to mind right away when I think about our experience with Harlene. She was always on top of things, despite a very short timeline and so many moving parts. She was also very direct and candid in offering advice and guidance for certain parts of the wedding, which we greatly appreciated when our perfect day came together! We cannot thank her enough for making our wedding simply amazing. Thank you!

anning and the details and so I hired Harlene for the month-of planning. She saved my rear-end multiple times. Just a couple examples: My baker wasn't responding to my messages, so she helped me find a new one. My caterer cancelled on me with less than 2 weeks notice and Harlene not only found me a new caterer, but set up the tasting for the following day (the caterer was also FANTASTIC - better than the person I originally picked on my own). She also went through all the rentals and caught all the little things that I forgot (which there were a lot). Then, on the day of, everything went incredibly smoothly and I didn't have to worry about a thing. Harlene was extremely organized and very on-point. She had me on a schedule and would send me bright red bullet point emails. At times it seemed like overkill, but I'm glad she held me to getting everything done and she managed organizing the vendors and timelines, etc. I was hesitant about hiring a wedding coordinator because I thought that for a small 20 person wedding that I could manage it all. I'm very glad that I listened to others advice!

ross the country and our wedding being in another, we knew we needed someone that would be patient and be an expert with there communication skills. Harlene was just that and more!! Eventually we ended up cancelling our formal wedding, but if we had it to do all over again Harlene would be our choice again and again. She navigated through time differences and various work schedules. She is detail oriented and will surely be your voice with all of your vendors. For this to be our first AND ONLY wedding, she got us off to a good start! We hope to always keep in touch with her

picture perfect and stress free. She has amazing referrals in the Napa area, will guide you through planning hiccups and her assistant day of was fabulous. We had our wedding at my parents working vineyard, so there were lots of moving parts and she did it all, plus! She kept us on schedule, worked closely with our vendors and made sure we had the best day. She did it all; fluffed my dress, styled the tables, made sure my family was taken care of, dealt with crazy bus drivers and even got our blind and deaf old puppy down the aisle with me and my dad. If you need the best wedding planner in Napa, hire Harlene! Best money you will spend.

thanks to her very detailed timeline and structured approach to everything. Thanks Harlene!

de our wedding go so smoothly. When we needed safety pins, she had the safety pins! She also has such a beautiful vision in the design and decor of our wedding. She added extra touches and details to our wedding and it was turned out to be more wonderful than I can imagine. It was so sweet of her. She literally made our wedding day . We had the best time and made the best memories. She has connections to the best vendors. It made the process of finding vendors so much easier. We cannot say this enough, but Harlene is truly the best! Thank you thank you!

prior to the big day. This included several consultation calls from the signing of the contract through the rehearsal dinner where Harlene worked with us to examine details such as wedding supplies, vendors, floor plans, and timelines. She also oversaw 2 walkthroughs of our reception venue and the wedding rehearsal. My wife and I work in the hospitality field and are very familiar with events; however, there were many occasions where Harlene asked us questions we had not thought of and gave suggestions to help us better prepare for our wedding. She is extremely knowledgeable and a great support. After each meeting/conference call, Harlene would share her detailed notes including a timeline of events as well as action items that needed attention. Leading up to the wedding day and on the day itself, Harlene and her team were on top of communicating with all of our vendors to ensure all preparations for day ran according to plan. Harlene, Ronelle, and Shana were phenomenal. The team oversaw ceremony set-up at our church in South San Francisco in addition to the reception set-up at the venue in San Mateo. During the wedding ceremony, Ronelle and Shana ensured all of our guests knew where to sit and had a program in their hand. During the reception, they made sure we were on track with our timeline frequently checking in with the MCs, DJ, best man and maid of honor. Most importantly, Ronelle and Shana would check in with my wife and I to make sure we always had a drink. (It was a long day so we were drinking red bulls and our specialty cocktails to party up!) At the end of the night, Harlene's team made sure the venue was cleaned and cleared out. They collected all of our personal items and gifts for us to pick up the following day. Planning a wedding can be a very stressful time for some, but Harlene and her team made the entire experience a joy from start to finish. Our wedding day is a day we will never forget, and that is largely due to Harlene, Ronelle and Shana. We cannot thank you enough!

er genuine interest in our vision and commitment to make it possible. We hired her for day-of wedding coordination, but I was so appreciative of her responsiveness leading up to our wedding. She even pointed out small, but important details we had neglected to think about prior to the event. On the day of our wedding, Harlene was very organized, helping to set up our tables, coordinating with our vendors, and even checking in to see how we were doing. We had a several unexpected glitches, but Harlene handled them like a professional, making quick adjustments without us even knowing there was even any issue at all. By the end of our wedding day, my husband and I were sad to say goodbye. Harlene helped us make our most special day a reality and for that we always be grateful. Harlene is a not only an amazing wedding coordinator but a wonderful human being. She will take the time to listen to your vision, offer suggestions to think about, provide open communication, and do everything she can to make your day the most beautiful day. She is kind, trustworthy and sacrificial. We will never stop recommending Harlene to our friends!

vision would be executed flawlessly. Also, I was planning my wedding from out of state and was not confident that my venue would do everything as directed, so having a coordinator oversee tasks was extremely helpful. Harlene and her assistant were ON TOP OF IT the entire day; they came early and stayed late, handled all of the decoration setup and cleanup, and most importantly made sure we stuck to the timeline perfectly. I didn’t need to check on anything or lift a finger on my wedding day, it was amazing! As an extra plus, Harlene was there to clean spilled red wine out of my wedding dress, it didn’t even leave a stain! If you’re looking to have 100% peace of mind on your wedding day, I highly recommend Harlene Events.

in January, I knew that she was the ideal coordinator. She is so professional and her sharp attention to detail, eye for design, and overall caring demeanor was exactly what I needed to stay stress free and organized. While I am organized, I am also quite forgetful! Harlene made sure to connect with me on many occasions before the wedding and check in on my planning process, which really helped me stay on track and on top of things. When I was talking to my husband the next day, one of the first things he said was how glad he was that she was there, because we never could of done it on our own. There are so many wonderful things I can say about Harlene’s work ethic and attention to detail, but nothing can even hold a light to how wonderful a person she is. The Napa and Sonoma fires broke out five days before my wedding, and while my venue was 100% safe and functional, some location changes had to be made the day before. I was blown away at how quickly Harlene sprung into action to create a “Plan-B “, which by the way, exceeded ALL of my hopes and expectations. That whole week she consistently checked in with me, my vendors, and venue to ensure that everything was still running smoothly in light of everything that was happening. She truly cared about Joe and I, and it was the best feeling knowing that we weren’t just another client. Our wedding was the closest thing to perfection that I have ever experienced, and it was a day I will never forget. Joe and I THANK YOU so much, Harlene. You truly are one in a million!

at the venue, and really helped us to develop an organized (and realistic!) timeline for our weekend celebrations. Harlene and her team are professional, hard working, and very detail oriented. Knowing that we had a solid team in place to oversee the events and to make sure everything was running smoothly really lessened the stress, and allowed us to fully enjoy our wedding!! We definitely recommend Harlene Events!

invaluable to have a local wedding expert as a point of contact. Harlene immediately got ‘the vision’ that we had in mind, and shared with us her list of trusted vendors. In the weeks leading up to our wedding Harlene worked with us to ensure every possible logistics aspect was covered, and reminded us of important details we may have otherwise overlooked. The day of she was a calming force, with precision attention to detail. We were completely stress free and got to enjoy our wedding without worry knowing that Harlene had everything well in hand.

azing throughout the entire process and played a HUGE role in our big day being so perfect. From the phone consults prior to our wedding day to the actual coordination on the day of, she was amazingly organized and ensured that our big day would go off without a hitch. We planned our wedding from out of state, which added a number of extra difficulties, but Harlene made the entire process as smooth as possible. On the day of the wedding Harlene and her team were there very early, walking the grounds of the venue and coordinating with all of the vendors and staff to make sure that everything was setup exactly as we envisioned. Also throughout the entire wedding day she made sure that everything was following the time line we had laid out, but she did it in such a professional and courteous way that never made us or any of the vendors feel like we were being pressured or rushed. She also discretely and quietly helped diffuse an uncomfortable situation (drunk friends + angry Uber driver = bad situation), ensuring that our good time wasn’t interrupted! Thank you again Harlene for helping us have an awesome night and we highly recommend her for any wedding planning/coordinating services!

on that she was organized and knew what she was doing. By the time I met with Harlene, I had already secured my vendors so, I was looking for someone to help with last minute details. Harlene attended my details appointment at my venue. She reminded me of the details I wasn't thinking about. On the day of the wedding, Harlene made sure everything went smoothly. She decorated the tables and guest book just the way I had imagined. I really enjoyed Harlene's positive energy, work ethic, and attention detail. I work definitely recommend her.