Wedding Planning Services in Hampton Roads
Hampton Roads, Virginia
Service area
AWARD WINNER (3X)
Thanks to recommendations from couples on The Knot
Southern Magnolia Weddings is a Suffolk, VA-based planning company passionate about planning distinctive and unforgettable celebrations. Owner and event coordinator Kaitlyn leads the business, a seasoned professional who has been arranging milestone occasions for years. With your wishes in mind, she looks forward to bringing every aspect of your marital vision to life.
Kaitlyn moved to Virginia from Pennsylvania in 2015 and has garnered an esteemed reputation among Suffolk's planning community. She worked as a Kindergarten teacher for some years before she fulfilled her dream of becoming a professional planner. Whether you are planning an intimate affair or an extravagant, large-scale wedding, she has the expertise to translate your ideas into realities.
Southern Magnolia Weddings' range of planning packages is sure to catch your eye. The premium Full Planning bundle has a comprehensive set of services, including unlimited consultations, budget analysis, rehearsal direction, and wedding coordination. If you have planned most aspects of your day but are looking for a touch of professional assistance to get you over the line, then the Day-Of Coordination package is bound to suit you.
Woman-owned Business
Details
Planning
Budgeting
Day-Of Coordination
Full Service Wedding Planning
Wedding Design
Wedding Activities
Rehearsals & Parties
Rehearsal Dinner
Wedding
Ceremony
Cocktail Hour
Reception
Rehearsal
Rehearsal Dinner
Awards and Affiliations
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Reviews
5.0
out of 5.027 reviews
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Review Summary
This AI-generated summary is a snapshot of this vendor's ratings and feedback.
Reviewers rave that Kaitlyn from Southern Magnolia Weddings is exceptionally organized, responsive, and calming, expertly handling vendor coordination, timelines, rehearsals, setup, and last-minute issues. She kept everything running smoothly so couples could relax and enjoy their day. Highly recommended for day-of or partial coordination.Review photos
Showing slide number 1 out of 9
Shelton P
Highlighted review.
5.0
7/24/2024
Kaitlyn was fabulous! After my first daughter's wedding which was a "do-it-yourself" affair, I promised myself the gift of a wedding coordinator for any future weddings. We used he...
r "Day Of" services, which were really the month before and the day of the wedding. Kaitlyn was professional, highly competent, and very pleasant to work with! She was well-organized and thorough, covering many details that could easily be overlooked. She was present for the rehearsal the night before and managed the large wedding party efficiently so that we all knew what we were doing and were done with rehearsal in less than 30 minutes. She worked smoothly with the other venders throughout the month before the wedding and on the day of. She was flexible during the ceremony and reception to address hiccups and minor changes to help the bride and groom enjoy their celebration and have everything unfold as they wanted. She was unobtrusive yet easily available during the wedding and celebration. I was able to relax and enjoy the festivities too knowing that she was there to address any issues and coordinate the flow. I thoroughly enjoyed the first, simpler do-it-yourself wedding with all its hustle and bustle, and I enjoyed this one, which was a bit more complicated, just as much and with less stress because of Kaitlyn's services. Her services were well worth the fee. I recommend Kaitlyn and Southern Magnolia Weddings wholeheartedly and without reservation! I would use her services again should the need arise.
Katherine E
5.0
12/07/2025
Kaitlyn went above and beyond to help us on our wedding day. We hired her for Day of Coordination as she was on our venues preferred vendor list. And we can see why. She got there ...
bright and early to help us with a rehearsal that morning, helped decorate the entire space and kept everything running smoothly all day. We don't know what we would have done without her and her guidance.
We highly recommend her to anyone planning their wedding.
Any questions?
Anissa D
5.0
10/27/2025
I truly cannot say enough wonderful things about Kaitlyn! From the very beginning, she went above and beyond to make the entire wedding planning experience smooth, organized, and e...
njoyable. Communication was outstanding. Kaitlyn was always quick to respond, offered helpful advice, and kept us on track every step of the way. I always felt like I could reach out with any question, big or small, and she would handle it with professionalism and genuine care.
In the months leading up to our wedding, Kaitlyn helped with vendor coordination, timeline creation, and all the little details that can easily become overwhelming. She took the time to really understand our vision and made sure everything reflected us perfectly. I never once felt stressed or behind, and that peace of mind was absolutely priceless. When the big day finally arrived, Kaitlyn truly worked magic. She coordinated every vendor flawlessly, managed the timeline perfectly, and handled any small hiccup before I even knew it existed. I was able to just be fully present and enjoy the day, which is exactly what I was hoping for. Our wedding day was everything we dreamed of and more, and I know it wouldn’t have been nearly as seamless or stress-free without her. If you’re looking for someone who’s incredibly organized, kind, and truly passionate about what they do, I cannot recommend Kaitlyn enough. She’s an absolute gem and will make sure your day is perfect from start to finish!
Rachel M
5.0
10/25/2025
Kaitlyn was absolutely fantastic. She was organized, responsive, and, day of, made sure our wedding was perfect. She maintained strong connections with the venue as well which crea...
ted a beautiful, stress-free day. Our wedding was everything we wanted, and we will be recommending Kaitlyn to anyone who asks.
Sarah F
5.0
10/25/2025
Kaitlyn was great! Kept everything running smoothly & stress-free so we could just enjoy our day. Couldn’t have done it without her!
Alison C
5.0
10/09/2025
Kaitlyn and her team were INCREDIBLE!!! Even in some seemingly high stress moments she was able to keep this type A bride cool, calm, and collected. Everything went off without a h...
itch and if something went wrong I had no clue. She was a life saver from the moment my new husband and I hired her to help us with our wedding. She was incredible organized, kind, and brought such energy to the day. Anyone would be lucky to have her on your wedding team!!!
Abby J
5.0
10/05/2025
Working with Kaitlyn was probably the best decision of my entire wedding planning process. Kaitlyn is incredibly knowledgeable about every aspect of wedding planning. She answered ...
every text and every email fast and with all questions answered. She scheduled many meetings with us to make sure we were completely happy with the plan for our big day. Kaitlyn was the calming presence I needed on my wedding day. She is sweet and caring and just an all-around wonderful person to have around. I would recommend Kaitlyn to anyone planning their wedding! We are so grateful to have had her as our planner!
Tara C
5.0
5/17/2025
Kaitlyn was our day of coordinator. We had two meetings and a walk-through before the wedding and she showed up to all three of those organized and prepared to discuss our wedding....
Day of she did an amazing job of navigating the timeline, checking in with us, and making sure that both of us felt comfortable all day as the time was progressing. She worked great with our vendors at the wedding and insured everything ran smoothly.
Sydney D
5.0
12/04/2024
Kaitlyn truly made our day so magical. We loved having her partial planning services and felt so supported along the way, especially during the lead up to the big day! She listened...
to us and helped to execute our vision. From two locations, a large bridal party, and a long day, it was a joy. Thanks Kaitlyn!
Kelly D
5.0
11/22/2024
Fantastic experience from beginning to end! Kaitlyn was wonderful, and we couldn't recommend her more! Thank you for making our day perfect :)
Avery D
5.0
9/23/2024
We worked with Kaitlyn from Southern Magnolia Weddings as a vendor (photobooth) and were very impressed! Prior to the wedding we received multiple emails to make sure everyone was...
on the same page. We also received a detailed timeline and a floor plan so we knew exactly where to setup.
One the day of the wedding everything went extremely smoothly!
Sarah B
5.0
9/23/2024
Kaitlyn was AMAZING! She took over the month of our wedding to help contact vendor arrivals, create a timeline, and organized multiple meetings with us to make sure we were prepare...
d for the day of! She is incredibly organized and made sure no details were forgotten. On the wedding day, she helped everything run so smoothly between setting up our reception space and making sure the bridal party was ready in time. She even made sure we had time to eat in the middle of the chaos and was extremely accommodating to us. Our wedding day definitely would not have been possible without her, we are so thankful for her!
Sarah M
5.0
8/18/2024
Kaitlyn is the best! She delivered on everything we asked for and more. Her calm demeanor and openness to last-minute changes made the entire planning process stress-free. If anyth...
ing went wrong on my wedding day, I had no idea—she handled everything seamlessly. She was incredibly quick to make decisions and kept everything running smoothly. I couldn’t have asked for a better wedding planner. Highly recommend!
Laura P
5.0
7/02/2024
Kaitlyn was recommended to us by our wedding venue and it was one of the best decisions we made! She answered my initial email within the hour even at 6:30 am! She listened to all ...
of our ideas and vision for our wedding day and made sure that the day went perfect. She took over as point of contact the month before our wedding which made me able to relax and enjoy the final weeks before our big day. Kaitlyn handled everything with grace and professionalism, allowing us to relax and truly enjoy every moment. From managing the timeline to coordinating with vendors and overseeing setup, she ensured everything ran smoothly and on schedule. Overall, she made the whole processes a lot less stressful, and we were able to truly enjoy our day! I would highly recommend Kaitlyn!
Jillian B
5.0
6/21/2024
Kaitlyn did our day of wedding coordination and helped me tie up loose ends in the final months leading up to our wedding. She was FANTASTIC! Absolutely a total powerhouse who was ...
my voice and advocate for my wishes when I was tied up with something else. 10/10 recommend! She is extremely well organized and did a great job communicating with all our vendors and keeping us on schedule day-of. Cannot recommend enough to anyone in the area! Definitely a gem who has perfected her craft and is a complete expert at keeping a level head when things get stressful and family dynamics ramp up!
Jacob O
5.0
4/30/2024
My fiance and I worked with Kaitlyn for our 2024 wedding. During the months we worked together, Kaitlyn was constantly one step ahead in plannin. She helped keep all vendors and pa...
rties involved in planning updated, was always on top of all importants dates and tasks, and constantly helped ensure we were confident and relaxed leading up to the big day. During the day, Kaitlyn did everything she promised and more. I couldn't imagine our day going so well without her and highly recommend that anyone planning any event hire Southern Magnolia Weddings to make sure you get exactly what you want and more.
Jennifer S
5.0
11/22/2023
When I first started the planning process, I was completely clueless. The only thing I was sure about was my groom… and the venue we wanted. Our venue required us to hire a certifi...
ed day of planner, at the minimum. I am so glad they had that requirement because I wouldn’t have thought to hire one on my own. To say Kaitlyn is awesome would be an understatement. She is utterly phenomenal! She went above and beyond. She even helped me with my dress and put my shoes on. She is super sweet and personable. I felt like I was talking with an old friend. I love my bridesmaids, but they all have type A personalities and each had their own version and ideas of what I wanted. I told Kaitlyn what I wanted and she absolutely nailed it and kept everyone in check! She alleviated so much stress day of keeping everyone on the timeline. I honestly can’t thank her enough!
Christen E
5.0
11/21/2023
I first came in contact with Kaitlyn on The Knot. We had been messaging a bit and then she made me aware of her giveaway she was doing on instagram. I have never considered myself ...
very lucky or put much faith into instagram giveaways, but I went out on a limb and entered. To my surprise I was Kaitlyn’s full day of coordination package winner!! Entering that instagram giveaway turned out to be one of the best decisions I made during my wedding planning process.
Kaitlyn was so much more than a day of coordinator. We got together multiple times before the big day and talked through everything. She made the time coming up to the wedding so much less stressful!
She handled our rehearsal the night before and managed to wrangle our large bridal party and lots of family (which is a feat).
Kaitlyn made the big day run smoothly and was there for me every step of the way! When I was concerned or worried about anything she quickly came and diffused the situation with ease. She made juggling two locations seem so easy (which I was very impressed with). I honestly could not recommend someone more!
Jocelyne Q
5.0
9/10/2023
Kaitlyn was amazing! The whole day went so smoothly! She definitely helped me feel at ease every time we met. I’m a huge control freak and I had every ounce of faith in her capabil...
ities. She is an amazing person, super kind it was an absolute pleasure working with her!
Jessica M
5.0
7/11/2023
From planning to day of, Kaitlyn made everything perfect and stress-free! We met with her multiple times prior to the wedding and she handled ALL coordination of the vendors and th...
e scheduling which was a huge weight lifted off of my shoulders.
The day before the wedding, we had a day full of flat tires and terrible traffic and ultimately we were late to the rehearsal, forcing Kaitlyn and many other guests to wait on us and witness my mini meltdown of guilt. She was so kind to me and so patient and understanding. She helped me collect myself and level myself before we ran through the rehearsal (which she patiently allowed us to do 3 times).
On the day of the wedding, Kaitlyn helped with EVERYTHING! Us, the bridal party, the caterers and Kaitlyn tackled the ceremony setup and reception prep. As we were all getting pulled off for hair and makeup, Kaitlyn worked so hard to make sure everything was perfect for us, and I am still so appreciative of that.
Even after working so hard on the setup, she still took time to come check on me periodically and kept us all on schedule. She was so patient with us even with the pictures and videos we squeezed in before getting dressed for the ceremony.
During the wedding she had the perfect balance of present and backstage ninja. The guests and vendors (with decades of experience) came up to me during and after the wedding and spoke so highly of Kaitlyn. I was constantly told how they have worked with so many coordinators over the course of their careers and she was hands down the best they had the opportunity to work with, and I agree! I know this review was a lot, but I can't stop singing her accolades. I truly cannot recommend her enough! BOOK SOUTHERN MAGNOLIAS!
Megan H
5.0
6/13/2023
Wow! What can we say. Kaitlyn did such an incredible job as our day-of coordinator. My sister got married a few weeks before I did, and funny enough, we found out we both booked Ka...
itlyn for our planner! So we got to meet her then and we immediately clicked. And then after our first official meeting, we KNEW she was the right choice. She was extremely organized.. her binder for everything was a bride’s dream lol. She left no stone unturned and really helped my husband and I throughout the entire process. The day-of hit a couple snags (completely out of her control and i’ve learned can be pretty common lol) and she handled it all like a pro and really got us back on track. Among being highly professional, she was also a real friend when it came down to it. She knew exactly what to say and what to do to make sure we had the best day ever. Wedding planning is very stressful and she really kept us motivated and excited throughout everything. We highly recommend Southern Magnolia Weddings. 10/10!!! Thank you Kaitlyn!!!
Alayna F
5.0
6/09/2023
Kaitlin was extremely attentive to details and wanted every Pinterest Inspo pic I had so she could be sure my dream came to life. She was punctual e, professional, and personable! ...
The morning of we had a linen issue, and she immediately folded 100% napkins quickly and quietly to solve the issue. I would happily recommend Kaitlin.
Charlie H
5.0
6/08/2023
We hired Kaitlyn for our day of coordinator and it could not have been a better experience. She helped us create a timeline and made sure that everything ran smoothly the day of. S...
he set up all of our decor, cake, flowers, etc. exactly how we had envisioned. The timeline ran smoothly and she was able to adapt to anything that came up. She was professional and friendly. Cannot recommend her enough!! We would have been lost without her!
Melissa H
5.0
4/22/2023
Kaitlyn was phenomenal and an absolute joy to work with. She was there the entire day from setup to breakdown and I didn't have to stress over a single thing. We didn't make things...
easy for her by any means, as we had to plan an entire wedding in just 7 weeks and a bit of a stubborn group. Nonetheless, she really pulled through and made our big day go so smoothly without complaint. Multiple other vendors of mine that she worked with also complimented her on her kind demeanor and high level of professionalism. We couldn't have done it all without her. Thank you Kaitlyn!!! We highly recommend!
Mary S
5.0
11/10/2022
We hired Kaitlyn to be our day of coordinator for our wedding. I was feeling overwhelmed with the final details snd Kaitlyn helped to relieve that stress. She puts her clients at e...
ase with her warm, friendly manner and organization. She set up conferences in a timely matter and was quick to contact before and keep up to date on all the details. At the rehearsal and the day of she jumped in with decorating, organizing and keeping the schedule going. Kaitlyn helped to make our wedding a stress free and happy day!
Ronnisha Q
5.0
11/03/2022
Kaitlyn is the best! She was able to keep her cool with a very energetic wedding party and even helped me into my shoes at the reception. I never once had to wonder if she was hand...
ling things. She’s profess, efficient, made sure I remained calm and stress free throughout the process. She communicated with my vendors and I could go on and on about her service. I had her as a day of/month of coordinator, however if I had to do it over again, I’d have her as my full fledged coordinator.
Megan K
5.0
3/08/2022
When I got engaged I had not a single clue what all went into planning a wedding so I hired Kate! She has been AMAZING every step of the way. She helped me look at my timeline, bud...
get and vendors. She is in constant communication with all the vendors so I never have to stress about anything. She is great at keeping me organized with when payments for photographer, catering, venue, florist etc. are due. Having her as my wedding planner has made this process seamless and I don't know what I would do without her! I can't wait to see everything come together on my wedding day!
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Southern Magnolia Weddings
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