Volaré Planning & Design

oline to see if she and her team were up for the job. A short conversation later and my parents and I knew Volare was the perfect choice. Caroline was ready to help us make quick decisions while upholding me and my fiancés’ vision for the experience. Throughout the planning process, Caroline and Brooke helped us select the best vendors and make strong choices on a limited timeline. I didn’t know our dream wedding would be possible given the timeframe, but they kept us on track and made it happen! What touched me the most was when we lost a family member one month before the wedding, Caroline and Brooke sent flowers, took on wrapping up the final details, and made sure the day honored our loved one while celebrating the future of our lives together. I knew they cared about me and my family throughout and wanted us to have a happy, beautiful beginning to our marriage.

tor was paid in full 6 months before the wedding. But a month before my wedding date, she had NOT paid anyone and making excuses on why nothing was being organized or set up. At this point, I knew I needed to involve someone locally. I found Volare Planning thru The Knot. I told her of my situation and even before I put a deposit down. Caroline reached out to the venue to get information. Then she reached out to her colleagues who had worked with the venue to understand more about the place and see if my situation was unique. She called me back and said, “Listen, even if you don’t hire me, you need to hire someone.” Evidently this place has a bad rep for screwing over brides. I was sold and said you are hired. Caroline reached out to every vendor requested for items needed & pricing for extra items. She even set up time to go to the venue to make her own layout and to meet the venue manager and myself. She stayed on the venue manager to pay the vendors and begrudgingly the venue manager did. Every vision, I wanted for my wedding she ironed out for me. For example, 3 weeks before the wedding we found out the bartender, did not supply cups straws or garnishes. The venue manager never told me this information (mind you she was supposed to be the coordinator). Caroline found this out and calculated the exact number of cups and straws I would need to buy for my guest count. She did the same thing for the alcohol amount as well. She created a timeline/agenda for EVERY vendor from the make-up artist to the caterer, etc. She even had a timeline for my wedding party The day of the wedding she did so much. Here is a list although I am sure I am missing stuff: 1. She placed the favors, set up the candy bar, set up signage/gift table, cake table 2. Greeted vendors told them where to go 3. Any questions or catastrophes reached out to maid of honor or my mom. 4. Made sure everything was going by timeline. 5. When the DJ had the wrong entrance song played, she ran told him to change before we walked down. 6. Made sure the alcohol was near the bar 7. The venue was hot, she coordinated having coolers brought in 8. Packed all the food and had it for us the next day, including the cake for groom 9. Assisted with packing all the décor and items I brought up so I could pick up tomorrow Last thing I really appreciated about Caroline. She was a listening ear. Throughout the process, she continuedly said “don’t worry I will make sure this day goes well” and she certainly did. I truly cannot recommend her enough. My wedding day would have a disaster without her. But with her it was PERFECT!

in what we wanted for our wedding. She understood the importance of the event. Caroline helped us plan a wedding in less than five months, and we could not have done it without her. It was very important for us to pay attention to detail and we could not have found a better planner to create the wedding of our dreams. She helped us find the best team to work at our wedding, from RK Group for the food, Statue of Design for the florals, Lumen Events for the best Dj , invitations from The Girl General and more, everything was perfect for us. She understands her clients and their needs, and finds the perfect match of people to work with. We truly felt important and special, she was very attentive and dedicated to our wedding. If you are looking for the most amazing wedding planner and are reading this review, look no further, you will love her and her work. Nick and I thank you for making our wedding dreams come true!!

asn’t her main job like it is for Caroline. She is very prompt with her responses via text and email which I appreciated since I am Type A, and with my previous planner it would take days to respond. I hired her to do partial wedding planning and design. She uses a program called aisleplanner and it was very easy to use and keep everything (vendors, design ideas, payment due dates, guest list, etc) organized in one shared area. Her itinerary was very detailed and she was a machine on the day of the wedding. She trouble shooted everything that went wrong and I didn’t even know until after the wedding was over! It was a very stress free wedding day which I appreciated. She ran a tight ship and let people know what they needed to do to get things done and move on to the next event. She even found our engraved champagne glasses that the caterers accidentally took after the dinner service. The wedding was beautifully designed and the guests were very impressed with the amount of detail. We incorporated Chinese culture into the wedding and it was very elegantly executed mixed with my wedding colors. She also coordinated our surprise lion dance performance for the guests, and everyone loved it! I am so grateful that she was apart of our wedding, it was money well spent to take all of that extra stress and worrying away. I highly recommend Caroline to plan your wedding.

but went above and beyond. Our original wedding was supposed to happen in the midst of the pandemic, but Caroline was able to make arrangements with our vendors to reschedule the wedding not once, but twice! We somehow were able to have ALL our vendors for the new date. Being from out of town we relied heavily on Caroline for a lot of her recommendations and guidance. She always made herself available when we needed her, regardless of the time of day. If she was unavailable she would let us know, and follow up with us. On the day of our wedding, it could not have gone any better. Everything was gorgeous and we could have not done any of it without Caroline. I look back and could only imagine how stressed I would be without her. There is no one that can compare to her and we are blessed and grateful that she was able to be a part of our special day. Thank you so much, Caroline!  For those wondering: We selected the "To Honour full-service package".  This package was perfect! We are from out of town and as mentioned, we relied heavily on Caroline to help with items such as packaging and addressing invites, shopping for San Antonio welcome items, and other items that needed to be handed to our vendors. We did conference calls and met up when in town. On the day of the bridal shoot, weeks and days before, she communicated with all vendors who would be present. We also selected another package for a smaller event the day before the wedding, our Welcome Party. For this event, Caroline helped us with coordinating with the venue, finding a guitarist, and making the table arrangements! Caroline also uses a software called, Aisle Planner. It was extremely helpful. My parents, myself, and my fiance had access to this for each event. We were able to upload photos for ideas, similar to Pinterest. It had a place for all our vendors and contact information. Caroline kept it up to date with our contracts, when invoices were paid or pending. It was also awesome since during this wedding planning I was in nursing school, I scheduled everything out. With Aisle Planner you are able to export the calendar to your Apple device or outlook. It made it easy to know when invoices were due.

nd. You won’t regret using Volaré Planning.

umber one priority with their attention to detail, timely communication, and effective delivery throughout the entire process. Volaré went the extra mile on our wedding day to ensure a stress-free celebration. I had the utmost confidence in their services because of their professionalism and experience. A big thank you to the Volaré team! Your advice and assurance of each decision was so helpful on our wedding journey!

nd hard work. Hire a wedding planner and make sure it is Volare Planning - you will be so thankful you did!

there is one thing we’re telling all our newly engaged friends is to PLEASE get a wedding planner and no other than Volare planning. The best decision we made for our wedding. HANDS DOWN.

oy our time.

was timely, professional, and extremely organized. The wedding was exactly how we imaged it. We could not have done it without her. Thank you so much Caroline!

track. If you are looking for a wedding planner, Caroline should be number one on your list.

eo chat for an interview and we knew right away that she would be the one to help plan our wedding. We got married in Boerne TX, but when we started to plan I was living in Maryland and my Husband was in Kuwait. She even visited the venue for us, to make sure we would be satisfied with our choice from afar. She is calm, extremely knowledgeable, and an absolute professional. She made our dream wedding day come true. She was always prompt and detailed in her responses. The "Aisle Planner" program that she uses to share with the bride and groom is user-friendly and really helped us stay on track. She gave us advice and helped us EVERY SINGLE STEP of the way, from the wording of the invitation to the most detailed rehearsal and wedding day timeline to my last minute requests and ideas. She coordinated with every vendor the week of the wedding, I was calm and assured throughout our time planning because of her. She is an amazing planner/coordinator and we feel lucky and blessed to have found and worked with her.

eed help. Our event took place on some family property, and, for the longest time, I was struggling to wrap my head around where the ceremony/reception take should take place, etc. Caroline helped us designate what areas would work best, and the flow of the night went really well because of her advice. This is just one example of many in which Caroline lead us in the right direction (the best way to address our cards to mitigate confusion, how seating arrangements help big families sit together, etc.). We always walked away from our meetings with Caroline having a clearer idea of what we needed to do. AislePlanner, the software Caroline uses, is also extremely helpful. It's an organization nerd's dream. And Caroline was a clutch resource when it came to creating our wedding invitations, too. She did a fantastic job of working with us until the invite looked exactly how we wanted it to. The day of the ceremony, Caroline was EVERYWHERE making sure everything ran smoothly. Several people commented on how great she was, especially Mom and my husband. The latter hadn't been convinced that we needed a wedding planner... but wound up saying that the day would have been an absolute disaster without her. So there's that. In short, I would recommend Caroline's services to anyone. Thank you, Caroline -- we couldn't have done it without you <3.

he many crazy details that made our wedding such a success. Hiring her was the best decision we made as a couple and one that I would do a thousand times over. Without her our wedding could never have gone as smoothly as it did. Her professionalism and attention to detail are unparalleled. Thank you, Caroline, for everything!

t I could have imagined and helped me to bring my (somewhat crazy) wedding ideas to life! From the very beginning, I knew I needed a special person to help me pull off the "Wurst Wedding Ever"... I interviewed 3 wedding planners, including Caroline. Right off the bat, Caroline was the ONLY person to catch that I had the wrong date on my save the date mock-ups (I wish I could say that I did this on purpose, but NO it was really just a typo!). Not only does Caroline have an eye for detail, but her sense of calm and great attitude truly helped me to let go and actually relax and ENJOY my wedding day...something that I thought would NEVER happen (as I am a very type A personality when it comes to design and I prefer things done a certain way). Another thing that really stood out to me with Caroline is that she told me, "I am your wedding planner from the day you hire me." That is something rare to find in this crazy wedding market, and she was not lying. Caroline was truly in my corner from start to finish, and I could just cry happy tears forever thinking about how much she has supported us through our year + of wedding planning. Every crazy wedding idea I had, she took with stride and did not let it phase her one bit. November 24th, 2018 was indeed the BEST "Wurst Wedding" EVER, and none of it could have been possible without Caroline. I truly believe that she is the best of the best... I would trust her with my life. Thank you, Caroline, from the bottom of my heart. With Love, Mrs. Conaway

make a decision. She is very thorough, organized, and detail oriented which is what you need when wedding planning.

roline is detail oriented, and leaves no stone unturned. But the best thing about her is how calm she was the whole time, allowing us to enjoy our day rather than worry about the thousand little details of hosting our own wedding. Many thanks Caroline!

e reception, she even ordered candle holders last minute when the florist couldn’t help. She is the sweetest! Just when you didn’t think you needed a wedding planner, then you meet her and realize wow, you definitely do!

thly, she was a delight to work with!

eep Caroline and I on the same page. She used her rentals contact to get me a great deal on linens, plates, silverware, etc! We met with her twice in person over an 8 month period including a venue walk through PLUS months of e-mails, text messages and phone calls. Even though she was my "day of coordinator," she made sure I was on track through the whole planning process! We had a little under 400 people at our wedding and I know that isn't easy for any coordinator to deal with, but Caroline did an amazing job making the evening go as smooth as possible! She always has a smile on her face with a great attitude!

e could not have done it without her. She suggested, I believe, the best vendors in town. She also had great ideas for decorating. My daughter and I both work full time and we could have not done it without her. I would definitely recommend her to anyone looking for an awesome wedding planner!