About this vendor
When Hearts Unite is a wedding planning service based in Mechanicsville, VA. Focusing on a personalized approach, this coordinator works with couples to create a tailored celebration for their special day. She wants to be your cheerleader throughout your wedding journey, creating an event that celebrates your love from beginning to end.
Heather Adams, the owner of When Hearts Unite, has always had a passion for helping others and organizing events. She aims to provide a stress-free service to couples, letting them relax and enjoy their long-awaited celebration. No matter your desired style of event, Heather can be there to help you host an occasion to remember.
Heather offers a range of planning packages, allowing you to choose the experience that best suits your needs. Full service, partial planning, and wedding day management (month-of coordination) services are all available, along with a range of additional experiences. Heather is also happy to organize a consultation with you to help her learn more about your plans for your wedding celebration.
Event design
Timelines
To-do lists
Budget analysis
Personal touches
Details
Planning
- Budgeting
- Day-Of Coordination
- Full Service Wedding Planning
- RSVP Tracking
- Wedding Design
Wedding Activities
- Rehearsals & Parties
- Rehearsal Dinner
- Wedding
- Ceremony
- Cocktail Hour
- Reception
Reviews
Your trust is our goal. Our community relies on honest reviews to help
you make those big decisions with ease.
4.8
out of 5.011 reviews
I highly recommend hiring Heather from When Hearts Unite for day-of wedding coordination and wedding planning. Heather communicated well, was supportive, and advocated for us throu...
ghout the day and planning process. On the wedding day, Heather was instrumental. She made sure our vision was executed and that everything ran smoothly and seamlessly. Her expert oversight allowed us to fully enjoy our day!
Hiring Heather was hands-down the best decision my husband and I made for our wedding, second only to choosing each other. I interviewed several candidates when searching for a coo...
rdinator, and from the start, Heather stood out for her warmth, personableness, and incredible professionalism. I am so grateful that I chose her and got to have her on my side while planning and hosting the biggest event of my life. Leading up to the big day, I was a ball of nerves. But once we hit the rehearsal, I felt completely at ease knowing Heather was in charge.
Throughout our wedding day, we kept saying how we couldn’t have made it without Heather. She was everywhere, handling everything with grace, precision, and calm. When a few vendors hit snags, Heather handled it instantly and flawlessly, ensuring we could be present and enjoy ourselves on our big day. If I so much as tried to lift a finger when issues arose, she’d gently take over and make quick work of it. It’s no exaggeration to say she was the glue that held our entire day together, and here are a few specific examples of where she went above and beyond:
- Had the photography shot list printed and ready to go (when the photographer didn't even do this!)
- Personally brought us a few of each appetizer so we didn't miss any!
- Stepped in to watch the kids for my sister-in-law so she could watch the ceremony
- Recommended us an awesome officiant
- (Probably so many other things we didn't see or will come to learn by talking with guests)
Everyone who interacted with Heather, even briefly, was blown away. So many people shared how impressed they were by her and how she outperformed their own wedding coordinators. After attending several weddings this past year, I can confidently say Heather is in a league of her own. Even now, six months later, Heather’s name still comes up whenever our wedding is mentioned. Friends and family have told us that hiring her is one of the first things they plan to do after getting engaged. That’s the kind of lasting impression she leaves.
Whatever Heather charges, she’s worth double. If you’re on the fence—don’t be. HIRE HEATHER. You’ll be so glad you did.
Heather was absolutely AMAZING for my wedding day. When looking for a day-of coordinator, we wanted someone that communicated well, was supportive, and would advocate for us throug...
hout the day and planning process. Heather was all of these things and more! I had one moment on the day of the wedding that I started to feel overwhelmed and Heather quickly sprung into action and assured me that everything was ok. Something I will never forget, because she was able to help me control my emotions but also fixed the problem at hand. After the wedding I got endless compliments on how amazing Heather was and how the day was seamless. I would 10/10 recommend having Heather help with your wedding day!
Heather is incredible! She provided wedding day management at our wedding which included meeting with us several times in advance of the wedding to nail down the timeline and detai...
ls of, coming to the final walkthrough of our venue, set up and take down of our decorations, coordinating with all of our vendors, and helping make sure our timeline was operating smoothly day-of. In our pre-wedding meetings, she raised some great questions and ideas for our wedding that we hadn't thought of yet. At the wedding, she laid out our vision for our decorations beautifully and we got so many compliments on it. Our wedding timeline was also a bit atypical, so we were worried our guests would be a bit confused, but everything went smoothly and seamlessly thanks to her oversight. I highly recommend When Hearts Unite!
I cannot recommend Heather with When Hearts Unite enough! I came to her as a bride who had just battled firing a past planner and Heather was kind, understanding, and honest. Her a...
nd I clicked instantly and it was only up from there. She was SO responsive and communicative and even caught issues that I thought had been solved by my past planner. She’s thorough, logistics minded, and has an amazing eye for design and knew exactly how to bring my vision to life. So many of my friends and family came to me after the wedding and talked about how amazing she was the day of too. Heather and I’s paths crossing got me through the last few months of planning with such a peace that I will never be able to thank her for. Do yourself a favor and hire her immediately!
We can't recommend Heather enough! She was the most wonderful wedding coordinator. From the beginnning, she kept us organized and sane. She was great about communicating with us an...
d our vendors. She created our timeline and helped us with details that would make sense logistically and meet our vision. Leading up to the day, we had a few *surprises* pop up, but she handled everything seamlessly. On the day of, she was amazing! She worked on a ton of the decorations, which looked beautiful. She managed the timeline, made sure everyone was where they needed to be, and just having her there made us feel less stressed! We got so many comments on how beautiful the wedding was and how smoothly everything flowed! Heather was professional, responsive, supportive, and so organized. You definitely want the most stress-free, fun day for your wedding- do yourself a huge favor and hire Heather. You won't regret it!
Words cannot express how much we appreciate Heather!! She made our day run so smoothly, and truly went above and beyond to make sure we were taken care of! She used her vendor netw...
ork to help us get better deals, when she could, in one instance she did this even after we had a signed contract! She met with us several times to get a full sense of what our preferences were and then used that information to coordinate with everyone on our vendor team. She even became intimately familiar with the contract details in order to be able to effectively manage the details in order to support us, and our vendors. On the day of, she handled incidents behind the scenes, so we didn't have to he bothered. She commanded attention and was able to keep our wedding on track and flowing seamlessly. She knew that I was a little wary about decor (I'm just not very creative in that way!), so she went out of her way to send suggestions and then took what we had and decorated the room beautifully. We can't speak highly enough about our experience and HIGHLY recommend Heather with When Hearts Unite! This is probably the best money we spent out of our wedding budget!
Heather has a fun and bubbly personality that would make anyone want to be around her. She was professional, and I could tell that she was passionate about weddings. She was knowle...
dgeable, and helpful with looking over contracts. She was a great mediator for family drama, and I could tell she always wanted to have my back. She was on top of answering questions, and did her research to make sure she was giving accurate information.
If I were to do my wedding over again, I would have spent a little more money to hire a team of people instead of just one individual planner. Having a larger wedding of 135 people, and a spread out venue was too much for one person. Heather had to miss multiple meetings due to childcare issues, sickness, rain, and more. She cancelled last minute on our Rehearsal Dinner, and also did not do a run through of the ceremony the day of the wedding like it stated in our day-of timeline. Because of that, our wedding party didn't have practice before the ceremony. It was embarrassing and hectic for my aunt and sister to have to step in and try to tell the wedding party where to go, and what to do moments before walking out in front of our closest family and friends.
There were things that Heather promised to do that she fell short on. At our meetings with the photographers prior to the wedding she promised she would be there to direct family members where to go during Family Portraits at Cocktail Hour. She didn't show up until the last few minutes. She also offered and promised that she would check into our hotel room for me and my husband, take our bags, and leave some food for us there. She even offered to plug our phone chargers in so they were ready to go. None of this happened. My husband and I ended up having to wait at the front desk for an hour after our reception was over until someone came to help us. We were exhausted and frustrated at the lack of communication. If we had known we weren't checked in we could have had someone else help us. My family tried to shield me from the chaos going on the day of the wedding, but afterwards they mentioned just how much they had to run around to try to do the things that were missed or forgotten. I think Heather is a great person, and she would be wonderful for smaller weddings, but I think she took on too much for one person at my wedding.
We hired Heather for our December 2020 wedding and we were INCREDIBLY grateful to have her. Heather did an excellent job of keeping up with the ever changing COVID19 rules, working...
with our vendors to renegotiate, reschedule, and cancel contracts (we didn't lose any money with Heather's help), and re-envision what our ceremony could look like during the pandemic. She was in tough with us very regularly through text and even and always responded on the same day. Her organization was excellent! Heather also took on the majority of our decorating within the church for the ceremony. She has a wonderful eye for design and an even better work ethic. Heather did everything in her power to make our wedding beautiful and memorable even in tough circumstances. We have already hired her again to help us with our "Reception" when it's safe to have a party again.
Heather was the coordinator for my husband and I’s wedding. She was amazing! Always on top of everything. From contracts, keeping in touch with vendors, to answering our millions o...
f questions throughout the planning process. She made our wedding day come together and was great!
I had the privilege of being Heather‘s first bride! She is by far the best thing to happen for me, my husband and our wedding, as she was only supposed to be doing my make up initi...
ally! She stepped up when I needed her and became my saving grace, literally! She went above and beyond anything I could’ve imagined on my special day! Not only was she invested in me, as the bride, but she was just as invested in my now husband, making sure HE had just as much involvement and an amazing experience! I was the most stress-free I could’ve been on my wedding day because of Heather. This is not just a job for her, this is a passion! She takes pride in making sure her clients have everything they want and more.
Contact
Mechanicsville, VA | Richmond and all surrounding areas
Wedding vendors in Mechanicsville
When Hearts Unite's photos