About this Vendor
Events of Extraordinary Detail™
Your wedding should be a one-of-a-kind event, tailored to your vision as a couple. At Kate Whelan Events, we will design your event to radiate style and fun, while ensuring that your unique tastes shine through every detail. We create weddings for couples throughout Northern California and beyond, each one as distinctive and completely unforgettable as the love story it represents. Our mission is to guide and support you through an impeccable experience, from the vendor coordination to the last dance. We are masters of logistics, coordinating and quickly smoothing unexpected bumps in the road. Kate’s background in information technology and 14 years of event planning experience have resulted in incomparable organization and an array of online planning tools and expert scheduling tools.
$$$ – Moderate
Engagement Party, After Party, Bachelor Party, Bachelorette Party, Bridal Luncheon, Bridal Shower, Rehearsal Dinner, Rehearsals + Parties, Ceremony, Cocktail Hour, Day After Brunch, Reception, Rehearsal, Wedding
Destination Wedding Planning, Destination Weddings, A la Carte Wedding Planning, Budgeting, Day-Of Coordination, Full Service Wedding Planning, RSVP Tracking, Planning
The best!Reviewed on 4/22/2014 Erica N
Absolutely the best person to work with on your special day. I was looking for a day of the event coordinator and found Kate in the Real Weddings magazine. My fiancé and I met with her and were fortunate enough to have her coordinate or big day. She is professional, honest, funny, and most of all organized. She took all of the details I had worked so hard on for months and made them come to life. To write more in this review would not do her services justice as she is just the best period.
One of the very best investments we made!Reviewed on 1/03/2014 Jeanette M
I hardly know where to start with singing my/our praises for Kate and her whole team. Kate came highly recommended from the start, for working with our tricky, incredibly remote venue, which already says a lot. But she lived up to those expectations and surpassed them, in many ways. Even though we booked her for month-of services, she was such a helpful resource from the moment we booked her, whether in our original, thoughtful conversation that already got us thinking about what we wanted, or through her incredibly thorough online portal with to-do lists. Come 1 month out, it was great to have her wrangling our contracts and making sure we either didn't forget anything crucial, or helping keep me sane with the far-less-crucial pieces too - all of it was clearly important to her. If I emailed Kate, I knew I'd not only get a response straight away, but one with way more helpful information than I could have come across even with all my crazy research. Her timeline for the weekend came with a title page, which our dear friend/cake maker says she's never seen in all her work in the industry, and was so thoughtful that relatives who couldn't make it to the wedding said it made them feel like they were there even just to read. The weekend of, there was no one I could trust more to help, to keep my mind at ease, and to get things done effectively, professionally, and also joyfully. We ended up asking her to help out a couple extra hours on the wedding day, realizing I was over my head in the number of things I could take on for what became more of a 3-day wedding than a 1-day one. We just expected that extra time would help with decor we couldn't get to and such, and that would be plenty... but I also mentioned to Kate that we'd thrown the idea of a chalkboard program out the window, and didn't even write content for it anyway... Well I just about cried when getting to the aisle, even before seeing my now-husband, as I spied one she made for us. Wow. That's Kate. She was one of the very best "things" we spent our money on for the wedding, and we simply can't thank her enough.
Amazing Wedding Planner!Reviewed on 10/16/2013 Robert P
I worked with Kate on a wedding in Sacramento and she was amazing! The Citizen Hotel was a bustling venue, but she handled every single detail with expertise and a calm, polite manner. The bride and groom loved her and she treated all the vendors and guests with the utmost respect. I'd recommend her in an instant for any wedding looking for the perfect wedding planner!
Where do we begin? Kate Whelan was more than a wedding planner, she was a friend and confidant that became like family. She listened to everything my husband and I wanted out of our wedding day and made all of our dreams come true. No attention to detail was overlooked, no extra step wasn't taken to ensure our special day was one we would never forget. We are forever grateful for her support, guidance and expertise through the entire wedding planning process. She is the whole package and more!
The best decision you can make for your wedding is to hire KWE! Initially we weren’t sure if we needed planners because we made a lot of decisions and bookings on our own but it soon became way too much to handle, AND you never know what can happen. KWE literally saved us - they got us through 2 venues cancelling, one only 48 hours ahead of our big day. It would have been a nightmare to deal with those issues on our own and there is absolutely no way we could have re-planned the entire event with only 48 hours to go. Sarah was our main planner and she is an absolute star. She took care of LITERALLY EVERYTHING to re-plan our entire event in only 48 hours so we could focus on hosting and enjoying the many guests who arrived ahead of time. At the end of the night we couldn’t believe how amazing everything turned out! As we saw our last guests off we asked her what needed to be done- she just smiled, told us she’d packed our chauffeured car with plenty of food and beverages and that all we needed to do was head back to the hotel and have more fun! YOU NEED KWE. YOU NEED SARAH. SERIOUSLY JUST BOOK THEM NOW. Then pat yourself on the back for being smart enough to know that your time and energy are better spent with your family and friends instead of trying to put on an entirely new event with 48 hours notice. We are forever grateful to Sarah and Kate for dealing with everything so we could enjoy the special time with our friends and family.
We worked with Kate for our wedding on 10/14/17 at the Cathedral of the Blessed Sacrament and The Firehouse restaurant. We initially, weren’t going to hire a wedding planner, but it was the best decision we ever made! We chose the “Essential Collection” with an added “Budget Services” meeting. What we appreciated most about working with KWE: -Very professional, knowledgeable, efficient, patient, and ORGANIZED. Kate paid close attention to all the little details between both of our venues, coordinated with our vendors, and created a thorough timeline of events (which together we listed what we wanted, and she kept us on schedule so that every box was checked by the end of the night!) -KWE, along with the magical team at the Firehouse & our florist, did an amazing job setting up our venue! I was able to drop off some personal items with Kate and a few boxes full of decor at the venue. I didn’t really provide instructions on what I wanted, but I trusted them with their ideas. Ummm...best decision ever. It was perfect!! -She was patient and warm with all of our guests. She and her assistant had smiles on their faces the entire time! - We are sure there were plenty of fires Kate had to put out on the day of the wedding, but we (and our families) didn’t have to worry about a thing. My favoite part was forgetting about my garter! Kate and her assistant were quick to fix that and had a garter for me just in time for the toss!!! Because of KWE, we were able to have the wedding of our dreams. This truly was the best day ever, and we feel that it was in large part due to KWE being behind it. I would recommend her to any of my friends in a heartbeat. Kate, thank you so much!!!!
I cannot say enough, how grateful my now husband and I are for Kate Whelan and team's services. Kate surpassed our expectations and made our wedding day beautiful and seamless. Hiring Kate was the single best investment we made, when securing services for our wedding. I'm still getting compliments about how chic and beautiful our wedding space was, and how well planned the event was. I've heard many people say it was the best wedding they'd ever attended. This is all thanks to Kate and her team. Kate not only has an eye for design, Kate is also extremely detailed, organized, and timely in her communication. My now husband is a project manager, and was very impressed with Kate's level of attention to detail in her project plan and timeline. There was not one aspect of our wedding that had not been thought of and planned. Kate's online wedding planning application, was super easy to use as well, and gave us updates and reminders of milestones that needed to be accomplished well in advance. Additionally, Kate's day of timeline kept our wedding party on track and made sure special moments were not rushed or missed due to time constraints.
I wish I could give Kate Whelan Events an infinite level of stars because their wedding planning services are OUTSTANDING. My now-husband and I got engaged in February. We wanted to get married before the holiday season, so we settled on October/early November. These days, this is considered a shorter engagement so we knew that we would probably need the help of a wedding planner. I should also mention that my husband and I are both Greek, so the big fat Greek wedding was definitely happening. Kate and her team came recommended to us from some Greek friends who had hired her as the planner for their weddings. She was the first planner we met with and the last -- her tremendous levels of experience, professionalism, and honesty made immediate impressions on us, so once a few preliminary questions were settled, we did not hesitate to hire her. We selected her "month before" package and we selected a few other services a la carte, such as venue negotiation, and ceremony and reception design. So, from the end of February to October 15th, Kate worked with us to plan an out of town wedding (we are from Sacramento and we got married in San Francisco) where we would be hosting an anticipated 400 guests, and she absolutely nailed it. She assisted us with vendors, gave us her thoughts and opinions on each, and worked tirelessly to ensure that we were happy with her ideas. From a few abstract questions, she created a template color and flower scheme that turned out simply gorgeous. I am not creative at all, and it is very difficult for me to envision colors together, so her contributions in this area were simply golden. She connected us to her planning tools, which were indispensable. I could create guest lists for each event having to do with the wedding (ceremony, reception, engagement party, bridal showers) and track people's attendance without any issue. The budget tool was great, and the seating chart planner was fantastic. Now I will admit, I had a few moments where things just got overwhelming and I could not deal with my wedding. Kate's professionalism and kindness existed throughout the planning process, but it really shined here. If I was having trouble, she would patiently explain things to me as many times as I needed, or advise me when I was not sure how to proceed. Her patience is perfectly balanced with a "tell it like it is" attitude, and it really helps to have a planner who wants to make your wedding day perfect but who is also a realist, because this prevents unrealistic expectations. Finally, on the weekend of the wedding (Kate and her team did our rehearsal dinner too), my husband and I were able to enjoy all of the events without having to worry about anything going wrong of being out of place. My husband and I were fully able to enjoy our wedding weekend. We would recommend Kate and her team without question and without hesitation to any bride and groom who are considering hiring a wedding planner. We will be forever grateful to KWE for making our wedding perfect! TL;DR: Hire KWE -- it will be the best decision you make with respect to your wedding.
My husband and I were married on July 16, 2016 and hired KWE to be our wedding planners. To chime in with everyone else on here, Kate Whelan is incredibly organized - I was completely overwhelmed by the prospect of wedding planning and she guided us throughout the whole process, from helping us pick our venue, manage our budget, and executing the final wedding. The most impressive think about Kate is that not only is she organized and an expert at coordination she has an incredible eye for design. I picked my colors and then kind of threw up my hands and just completely relied on her to help design the wedding. The end result was incredible. I was seriously in shock when I saw our reception, I could never have come up with something so beautiful on my own but it was exactly what I wanted. She took everything I imagined and envisioned and translated it into reality. Ultimately, Kate is a professional, she knows what she's doing. Honestly, we only hired her for the wedding and I wish we had gotten KWE for the pre-events (like Rehearsal Dinner) as well because she was so good. If you are getting married in Northern California I cannot suggest her highly enough. It is a month since we had our wedding and I cannot stop thinking about it and cannot wait to see the pictures.
I found Kate through a Google search of Sacramento wedding planners about a year before my partner and I got married on 5-14-16. I read her reviews and felt she might be the right choice for us. After our initial meeting to get acquainted I was convinced of this, sensing she was extremely organized and excellent at what she does. Throughout the planning process, leading up to the wedding, and especially the day of our wedding, I was so grateful I chose Kate to be the "maestro" of our event. She kept us on task in an unobtrusive way, ensuring that our event came together flawlessly. I know our stress level was reduced significantly by engaging her and allowing her to orchestrate the event. Her on-line planning tools allowed us to track our planning progress and budget, and also provided reminders of the bills for wedding vendors that were coming due. A wedding is usually a once in a lifetime event and you want it to be special and perfect. Kate and her staff ensured this happened. I'm forever grateful that a random Google search led me to her and forever grateful to her and to her staff for making our wedding and reception the best it could be. Thank you again, Kate!
Kate is such a pleasure to work with! I manage events at a venue and it is great to work with people who have everything under control! Kate transformed our ballroom into a magical "Midsummer Night's Dream" fairy-tale, it was absolutely stunning top to bottom! No detail was missed and she stayed on top of everything. I would highly recommend her as a planner/designer to every bride that comes through our doors, or any other venue.
My review of Kate Whelan Events is long overdue! Soon after becoming engaged I knew I wanted to hire a coordinator to help pull off our amazing day...after a little internet research and asking a few friends for recommendations; I found Kate Whelan Events. From my first meeting with Kate, I knew she was the best person for helping us create a memorable day! She is detail oriented, organized, creative, knows the industry and is very professional. I had very solid ideas and hopes for what the day would look like and feel like. Kate and her team did an amazing job of listening to those ideas, making suggestions, recommending vendors(FLOURISH), answering countless emails, working with an array of vendors in Sonoma County and overall being really awesome to work with and making the day more beautiful and seamless than we ever could have hoped for! KWE provides top notch, professional service and ideas and truly delivers and makes your wedding day one you will never forget! Thank you so much Kate and Lauren for being a HUGE part of why our day was so special!
If you want to avoid loosing your mind, hire KateReviewed on 10/20/2014 Alison P
By far the most organized wedding planner. We met with two others before hiring Kate and they didn't give us 1/16th of the information Kate did. You could tell she really knew what she was doing and the best way to do it.We hired her to do a few extra things for us like rental management and going to our venue to do a to scale graph of the room. The wedding day itself went so smoothly, and if anything went wrong I sure as heck was not told about it. She made our night so wonderful and we were actually able to enjoy the day!
AmazingReviewed on 10/04/2013 Josh N
Kate and her team were amazing. Yes that is the title of this review but I can't say it enough. I didn't want to plan anything, I just wanted to have a good time and enjoy the moment. Kate allowed my wife and me to experience our wedding. On the day of the event Kate was able to put out fires and deal with all of the people and moving parts without me ever knowing. My wife and I, as well as our guests enjoyed good food, drinks and eachother with zero drama. I would highly recommend Kate Miller Events for your wedding, give her a call. JP
Professional, Modern, Unparalleled ServiceReviewed on 10/04/2013 Garrett M
Planning a wedding is something most men rarely do. Most husbands-to-be allow their brides-to-be do all the planning. Girlfriends are called up, mother and mother-in-law pick out china patterns, and a gaggle of ladies plan to their hearts content. The men, in my experience, simply must provide the occasional yes or no. So when two men decide to get married and neither one has the wedding planning gene… well, they need to get a little help. Enter Kate Miller, who quickly took the hands of two somewhat misanthropic grooms and helped them put on what had to be one of the most amazing weddings ever conceived. While I can stress up a storm at the drop of a hat and my partner is a tad forgetful, she was able to actively engage us and get to know us both as a couple and as individuals. We knew right away she was the right choice when at our very first meeting she helped us figure out our budget. We were on a tight one. She was able to explain what parts of the kind of wedding we wanted to do were necessary and what wasn’t, and she kept us realistic about what we could do. That might sound rather blah, but because she made thing so financially clear she was able to provide multiple options that still got us what we wanted, or helped us find even better options we hadn’t thought of before. In addition, Kate also used plenty of technology to keep things organized. Her team uses a dashboard on their server that allowed us to send messages, assign tasks, share documents, review vendor orders, and keep us on task with timely checklists that kept us on task for what needed doing and when. Kate was always on time with what she needed to do, and kept us on time for the things we needed to do (get suits tailored, send out cards, etc.). Come the day of there was no stress at all. We knew that Kate was on site and that everything would be handled beautifully. And it was. I cannot recommend Kate and her team enough. She will ensure that your wedding is perfect.
Kate Miller EventsReviewed on 10/04/2013 Alecia P
Kate gave me the gift of being present on our wedding day. We hired Kate for Day Of Coordination. She and her team were worth every single penny. I did not worry about anything...literally not one thing. We had an outdoor ceremony and right before my jaunt down the aisle there was hail, thunder, rain, etc. I was eerily calm (weird right?), because I knew Kate had it taken care of. She set up a second ceremony space in a pinch just in case, and then the weather cleared just in time. I did a lot of DIY decor, Kate displayed them beautifully. She was there for questions about vendors, gave me so much advice regarding those little touches us brides lose sleep over. I would highly recommend Kate Miller! You deserve to be present on your wedding day too!
Kate Miller Events - Highly Recommended!Reviewed on 7/06/2013 Christopher G
Upon getting engaged, I was immediately overwhelmed. I knew I wanted some wedding planning help, but I also knew that our budget was tight and it felt like an expense that would be hard to justify. My fiance (now husband) Chris was even more skeptical. Well having now been through the process, we're both believers, and we couldn't be more happy that we not only chose to have a wedding planner, but also that we chose Kate from Kate Miller Events. KME's baseline services are for "day of" planning/coordination, but even her "day of" package starts almost 2 months out to make sure your vendors, venues, bridal party, and families are all ready for your big day. Additionally, as soon as you book KME, Kate's fantastic online tools are available and at your disposal to help track budget, to-do list, contracts, milestones and more. We would have been lost without these, and because Chris and I are so online oriented, it was so much easier for us to collaborate using her tools. I could probably write a short novella of all the ways that Kate helped us and went above and beyond for us as clients, but for the sake of brevity, I won't. What I will say, is that hiring Kate was probably the single decision that went the furthest in making our wedding day as wonderful as it was. Not only is she just very good at her job, but the knowledge that she is on top of everything gave us so much less to be worried or nervous about in the weeks leading up to our wedding. As a matter of fact, our venue's veteran wedding coordinator (you know, the one the venues tout as the reason you don't need an outside planner... "We handle all of your coordination needs!"), was actually laid off just 3 months before our wedding and replaced just 6 weeks prior to our big day with a part time coordinator. If we hadn't had Kate to rely on, this would have definitely freaked us out, but instead, we simply knew it would all be fine. The best part about working with Kate, is that although we know she has clients buying the whole kit and caboodle from her, and we were only able to afford her base package, she never made us feel like she was anything but committed to us as clients. She answered questions when she didn't have to, she had our back when vendors tried to pull fast ones on us, and she was a fantastic point of reference throughout the entire planning process. And above all, we really liked her. She's just awesome at what she does. Chris and I couldn't recommend her more.
Thank you, Kate!Reviewed on 2/02/2013 Allison R
HUGE thank you to Kate and her team for making it all happen for us. Not only is Kate incredibly organized, but she really took the time to get to know us and our style. She made fantastic suggestions when she felt they were welcome or especially important, but never tried to force anything on us or talk us into something we weren't comfortable with. I can't begin to explain how great it felt to trust her 100% and know that everything was under control on our wedding day. Every aspect was taken care of, down to the smallest detail, and my husband and I never once worried about a single thing. She glued my sister/maid of honor's eyelashes back on when they started to peel off after the ceremony, she brought me an assortment of granola bars when she overheard me whisper to my husband-to-be that I was hungry during family photos, she brought all of our gorgeous flowers and candles up to our hotel room after the reception so that we'd have a beautiful room to come back to... and I know that as soon as we get all the photographs back, we'll see detail after detail that we missed that day and be so grateful for! Because of her, we were able to just truly relax and enjoy a beautiful day with the people we love most. Thank you again, Kate - we'll let you know when it's time to throw a vow renewal party!
My beautiful bling wedding!Reviewed on 11/08/2012 Jessica N
Kate and her team were absolutely amazing. Kate did an incredible job executing my vision and we couldnt of done it without her. Having a wedding planner was one of the smartest choices I made, my day was stress free and everything went smoothly. Very grateful for Kate and her wonderful team. Thank you for everything Kate!
The HideOut WeddingReviewed on 8/08/2012 Fran R
Dear Kate, With all the energy and emotion of Amanda and Mike's wedding day, I didn't get a chance to thank you personally for all that you did to make it a success. My family and I would like to express our gratitude to you for your part in making Amanda and Mike's wedding such a wonderful memory. Your coordination of vendors and attention to the details of the wedding was amazing. The wedding site and all the decorations that Amanda wanted were very beautifully arranged. Your staff was very efficient, thoughtful and helpful through the entire celebration. I know the inclement weather was a challenge, but your experience and calm demeanor allowed our guests to enjoy the food and music without interruption. One of the memories that will remain of the wedding is how many times your staff patiently tossed plastic tarps over the vintage furniture and removed them when a ray of sun broke through the clouds and my glimpse of you in your "garbage bag" attire to protect against the rain. My sincere thanks for your efforts and genuine concern for Amanda and Mike and our family and guests at the HideOut wedding last Saturday. I will certainly recommend you to anyone I know who is planning a destination wedding. Yours truly, Fran Rozoff
Kate RocksReviewed on 6/27/2012 Jillian L
I love Kate Miller. My wedding was everything I could have ever wanted. She exceeded my expectations. The day of the wedding she was so on and kept everything running smoothly. If there was even so much as a hiccup, I didn't know about it. She is fabulous and has such an eye for aesthetics. Bottom line, my wedding was GORGEOUS because of Kate and her awesome awesome team!!
Great Wedding Planner!Reviewed on 12/17/2011 Lia B
KME helped us plan our entire wedding, from start to finish. Kate's professionalism, creativity, dedication, style and knowledge of all things wedding were evident in everything we planned together. We relied on Kate and her staff for a great deal, and they absolutely helped make our wedding the best it could be!
An essential part of a wedding....Reviewed on 10/22/2011 Cindy G
Going into planning our daughter's wedding we all had an idea of what was most important to each of us. My husband wanted a great photographer. My daughter felt the venue was the most important thing. The groom had a passion for the music. As the mother of the bride I wanted a planner who could enable me to actually be relaxed and enjoy the day of the wedding. In Kate Miller Events I found my answer! Kate knows how to make a wedding happen - from timing of each aspect to organization of it all - she has it all covered. We hired Kate for our day of services and we were delighted with how easily everything unfolded under her guidance. It was the best money I ever spent! We also used Kate Miller Events for our stationary needs and that gave us a unique professional look to our invitations that we loved. We can't thank Kate enough!
Great!Reviewed on 3/31/2011 Angie H
Great at everything she does. Made our day stress free and took care of everything we needed. Worth every single dollar!
Meet The President
Kate Whelan is a true wedding alchemist. Hand her your ideas, and watch them transform into the golden moments and fine details that make your wedding unforgettable! Kate approaches every event with a fresh perspective, and makes it her mission to elevate your vision to new heights. Trust Kate and her team to flawlessly execute the plans, and worry about nothing more than having the time of your life celebrating your wedding.