201-250 guest capacity
This venue can host up to 250 guests
About this vendor
An Exclusive Venue in the Countryside
Wolf Oak Acres is a gorgeous country wedding venue located in Syracuse, NY. The views are stunning from the 206 acres on the banks of Cowasselon Creek in Madison County’s picturesque countryside.
Wolf Oak Acres is a climate-controlled, handicap-accessible private venue and a truly magical and historic estate. The wedding barn sits amongst rolling green pastures and intoxicating vistas and boasts ponds, gorges, woods, streams, meadows, and waterfalls. The spectacular setting will give you creatively unique photo opportunities and a one-of-a-kind destination that offers you complete privacy. It provides the perfect backdrop for your intimate ceremony, reception, shower, and, ultimately, unforgettable experience.
Wolf Oak Acres welcomes and works with outside vendors. They also help with referrals if you require advice on flowers, food, drink, etc. The team also offers in-house bar services, with professional bartenders who can serve house or premium wine, beer, and cocktails to your party.
Pricing details
Starting prices
Reception:
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Ceremony:
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Bar services:
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Catering:
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Starting prices don't include service fees, taxes, gratuity, and rental fees. Guest count and seasonality may also affect prices.
Amenities + details
Ceremony Area
Dressing Room
Handicap Accessible
Indoor Event Space
On-Site Accommodations
Outdoor Event Space
Reception Area
Wireless Internet
Covered Outdoors Space
Liability Insurance
Guest Capacity
- Up to 250
Settings
- Barn
- Farm & Ranch
- Beach
- Waterfront
- Estate
- Garden
Venue Service Offerings
- Bar & Drinks
- Destination Weddings
- Planning
- Service Staff
- Transportation
- Shuttle Service
Reviews
Your trust is our goal. Our community relies on honest reviews to help you make those big decisions with ease.
4.1
out of 5.020 reviews
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The venue itself was absolutely beautiful. We could not get over how lucky we were to have found a place that would accommodate our large wedding party and large amount of guests. The house on site and cabins were gorgeous and the spots for pictures were perfect. When we booked, we originally sat down with one woman who was efficient and made sure to say they would be our wedding coordinators and would help us along the way. To our dismay getting ahold of them from here on out was like pulling teeth. We felt neglected and made us feel less like bride and groom and more like two people who they needed to hurry up and get done with. On a couple occasions we had to ask our vendors such as the flower company and caterer to attempt to get ahold of them since we could not, and this was when our wedding was approaching within the month. When they sent the list to fill out of what we wanted for specialty drinks and champagne toast it was less than a month before the wedding. We stated what we wanted and that we wanted a toast and signature drink. First, they informed us they could not find our response which there was proof we had sent it. Then they said we had to bring in our own glasses and they would be unable to make one of the signature drinks after we paid for the open bar (it was apple cider and caramel vodka). We were unsure why they asked for signature drinks if unable to accommodate. Then the day of the wedding we were told they informed us we had to bring our own champagne which was not what was said previously, but the groomsmen so kindly went and got. One coordinator in particular told us she was overwhelmed with all the weddings this summer and that is why it took her so long to respond to us when we repeatedly asked to see the venue again a few weeks before the wedding. The rehearsal dinner she looked bothered to be there and did not make us feel welcomed. As for accommodating a large number of guests the venue is not fit to handle this. We knew tables would have to be placed on the dance floor and moved as the dancing started. We did not know that there would be no room to move around table to table since they were so close together making it impossible to go talk to anyone. It should be highly recommended not to have anywhere near 200 guests as we did. As much as I loved my wedding, the lack of response from this venue made me feel unaccommodated for and the harsh energy was felt by all the wedding party during the rehearsal dinner. If I knew it was run like this, I may have thought twice about booking this venue. Blessed to have a wedding party and other vendors who helped to make this day special and help it run smooth. Wedding venues should make the couple feel a priority on their day, sadly we felt different and hope they can fix management to make this beautiful property run smoothly, so other brides don't experience this.
recently was a maid of honor for my best friends wedding at this venue. It is a beautiful piece of property that offers a secluded area along with good options for lodging guests. However, to say the hospitality/coordination was disappointing was an understatement. One coordinator, Mariah, was a joy to work with. Very professional and was clearly trying the best with what she had for the bride. The fellow coordinator (unsure name) gave the impression the whole weekend that we were an inconvenience to her. A week before the wedding, she told the bride she was “overwhelmed” as an excuse for her poor communication. There were many details that were not communicated to the bride/changed from what was originally promised. She gave us scathing glares, and just seemed bothered by us and our questions. The wedding was large, with 20 members of the bridal party and roughly 200 guests. Despite their guarantee when booking this venue, it was obvious they lacked the leadership and space to comfortably accommodate such a party. There was not only poor communication between their own staff, but it seemed directing/coordinating other vendors as well. Overall, I would say it was a beautiful place to have a wedding, but would recommend they bring in planners and coordinators who can manage the promises they make to brides without becoming “overwhelmed”.
Wolf Oak was a beautiful location to host our wedding reception. The venue and the landscape were stunning and made for a picture perfect day. The staff were very accommodating and helped us successfully plan and prepare to welcome our friends and family. Overall, we could not have picked a better location for our wedding!
Any questions?
My wife and I had our wedding at Wolf Oak Acres this past October and the day was nothing short of spectacular. Every single thing went very smooth and stress free thanks to Lauren and the staff. The venue itself was by far the best looking site we have seen and are very happy we chose Wolf Oak Acres for our big day!
Upon touring Wolf Oak Acres, we fell in love with the beautiful scenery and the versatility of the venue. The cabins were a huge selling point for us as most of our family and wedding party live out of state, and we do too! We also fell in love with Lauren, the manager and day-of coordinator at the venue, and how organized and down-to-earth she was.
I'll start with this: Our wedding was perfect and we wouldn't change a thing. Wolf Oak as a facility perfectly met our needs, and provided so many pros that we appreciated:
1) Having a beautiful indoor/outdoor feel that was perfect for fall
2) Having dedicated getting ready spaces in the morning
3) Just having SPACE in general for guests to spread out, and so we could have dedicated ceremony, cocktail hour, and reception spaces
4) Lauren's relationship with local vendors came in handy for setting up
However, we did hit some snags that feel worth mentioning candidly to future brides. I'll put it simple: I think Lauren is a little stretched thin.
During our 2 night stay for the rehearsal day and wedding at the cabins, she was managing all of the cabins, all wedding related things, paving companies, tours for future couples, etc. and some balls were dropped. I'll be clear, nothing major that seriously impeded our wedding as the majority of the larger issues arose with our cabin rentals, with some minor miscommunication and details being overlooked on the day of the wedding.
If Lauren could clone herself 4x over, I think this venue would be absolutely perfect.
During the planning process, Lauren consistently remarked at how organized and on the ball we were with communication, and she was matching us beat for beat and making the process so smooth which is partially what made the day before and day of frustrations so poignant and unexpected.
Overall, I think WOA is a fantastic venue. It's really beautiful and accommodated our needs. For future brides opting for this venue, I would advise against opting for the on-site cabin accommodations at least until they have separate management that can focus on balancing that AND your dream wedding. I found myself wishing that we had kept those things separate, and believe things would have gone smoother.
This venue was a dream come true. From the multiple ceremony options (pond, tree grove with stream, indoors) to the sprawling lawns full of wildflowers and corn stalks, everything was perfect. The indoor reception space speaks for itself and requires very little decor for the perfect romantic feel! Even the onsite cabins are a treat for a destination wedding, and the bridal suite was such beautiful accommodations for getting ready! I highly recommend everything about Wolf Oak Acres. Lauren the manager is also incredibly helpful and responsive!
Our experience with Wolf Oak Acres was amazing. I cannot give Lauren and her team enough praise. Lauren was so helpful when we were planning. Any time we had a question, she was just a quick text away. Her experience paid off big time for us on the day of the wedding. She coordinated everything and really helped to alleviate our stress. The grounds are amazing and the barn itself was gorgeous.. Bailey was also great, chauffeuring our party around the grounds for pictures.
We had our wedding here of 165 people. The great:
1- Lauren! She is the manager/coordinator for the venue and is absolutely amazing. Lauren helped us for the entire 1.5 years we were planning for our wedding and I honestly have nothing bad to say about her. She toured the acres with us several times and gave us helpful tips on how to plan the details of our wedding. She also would text/email me back very quickly and NAILED our visions for the decor. Also, she helped us bring back our decor items to our house on the property at the end of the night. Lauren made things go so smoothly and she is definitely the best asset!
2-Facilities. The barn itself, acres, and lodging are also amazing and outright beautiful. We were lucky enough to get great weather so the acres were beaming the entire weekend. The barn is rustic yet so elegant with the chandeliers. We rented out all cabins & house on the property for both nights for many of our guests which made it so convenient for them and they loved being able to see each other. The scenery around the acres is stunning for photos and all of our guests raved on its beauty.
The not so great: This venue has so much potential to become amazing, so I am putting this out there so that maybe the owners can someday make changes.
Number 1- the many specific, inconvenient, and inflexible rules. Katrina (the owner) made it clear we could not get into the barn before 8 AM the day of our wedding. I understand this is a liability issue, but this is something that the owners need to change in their insurance policy to decrease stress for families/vendors. I had 11 girls who needed to get their hair/makeup done. We had 2 makeup/2 hair stylists who were very experienced with doing weddings and knew exactly how much time was needed. When I asked Katrina if she would allow us to get into the barn 1-2 hours before 8 AM to start hair/makeup, she was adamantly against this and gave many reasons why we did not need that much time. This created a very stressful situation for me, my hair/makeup girls, and my family. We booked out the entire property both nights, but she did not budge at all, and did not give us reasonable solutions. Also, we couldn’t hire a 3rd makeup/hair stylist a couple months before as they are all fully booked into 2023. Lauren saved the day by setting up spots in the house and was very sympathetic with us. I have no idea where we would’ve gotten ready if we did not book out the house. This is NOT sustainable for future weddings & delayed our day-of timeline. We could not get robe pictures/have my bridesmaids watch our first look which we planned. This was disappointing to me. Also, we had to store all of our wedding decorations in the house until 8 AM. Again, not exactly sure where brides would put their decorations if they did not book out the house or cabins.
Number 2- The pricing. When we first spoke with Katrina on our budget, she said we would definitely be able to be under our budget for what we wanted. However, this was not the case. I do understand it is your own responsibility to stay under your own budget, but unless you want catering from a simpler company such as Moes/food trucks with use of paper plates/plastic cutlery, and do not want to provide transportation for your guests, you will need to add several thousand dollars to your budget. Lodging was also expensive on the property.
Overall, the venue is gorgeous and I will be forever grateful that we had our wedding here.
Wolf Oak Acres is a beautiful venue and I would highly recommend it anyone who is looking to get married. The grounds are absolutely gorgeous and have plenty of opportunities for great photos, from a waterfall, to a pond, a swing attached to a tree, a covered bridge and lots of wooded areas and flowers you are sure to find something to meet your needs. Katrina gave us so much of her time during our initial visit and was always willing to offer tips, suggestions and recommendations for vendors and general flow of the day. After booking we mainly dealt with the general manager Lauren, who was also fabulous. She answered all of phone calls and emails, set up multiple visits to the venue, including one to go through the enormous store room of decorations they have acquired from past weddings that you are welcome to go through and choose things for your own day. It really helps save money in the decor department. Beyond that Lauren and the venue allowed me to fulfill one of my dreams and set up my outdoor aerial rig in the woods so I could have some photos taken on my silks in my wedding dress. It was beyond special and I was so grateful. Lauren put me completely at ease, since I wasn't getting ready at the venue due to our ceremony being at a church 45 minutes away, I couldn't be there to oversee decorations and set up but Lauren and the staff took care of everything. That being said they also have lovely rooms and space for getting ready if you choose to have your ceremony onsite. The two floors, wrap around deck and large event hall downstairs really make the night flow well. There is plenty of space and you don't feel stuck in one place the whole night. Depending on the time of year they also have a fully air conditioned venue, or you can have them open the doors if you prefer. Bathrooms on both floors and an elevator are available for any guests who may require it. Our day was perfect and we can't thank Wolf Oak Acres enough. They should definitely be on your list when looking for a wedding venue!
Response from the Vendor on 09/20/2021
Thank you Gabrielle for such a beautiful review for our facility and staff! We were blown away with your gorgeous pictures and delightful family! We can't thank you enough for allowing us to be part of such a special occasion! Best wishes fo...
r an amazing future ahead!
Beautiful venue, awesome staff. Would highly recommend
We had our wedding here last year and although everything worked out and we had a beautiful day I would really hesitate and think of other options if you are looking into this venue. Firstly, we had found out we were pregnant soon after putting our deposit down so I wrote to Katrina to see if we could just change our date but she said no because of the contract and in the email she contradicted herself more than a few times. I understood since we did sign the contract but the way she handled it was rude and unnecessary. If we could’ve afforded cancelling then I would’ve but we didnt have that kind of money unfortunately. Second, when we toured the barn Katrina promised us we could supply specific beer they didn’t serve (my husband works at a brewery and it was important to him) as long as it was kept behind the bar and their bartenders served it. Then when we were discussing alcohol packages (after we put down our deposit of course) we emailed her about it and she had her husband who we had literally not spoken to yet call us and tell us that we couldn’t do that. Unfortunately we didn’t have her promise in writing so there was nothing we could do. Third, the day of the wedding we mainly dealt with Russell who was nice and helpful but the one time I did see Katrina she was a totally different person than the one we first met. She was so cold and rude and didn’t even say congratulations. Lastly, I had spoken to Katrina months before about allowing my parents and a few of their friends who weren’t staying in their cabin to come to the bonfire after. She said that as long as they were off the property by midnight that was fine so my mom booked a bus for a ride after. The night of the wedding we start getting ready to go to the bonfire and Russel tells us no one is allowed who is not staying in the cabins. It was a huge issue and I ended up finding the email so he finally let us but by that point the night was ruined and the bonfire wasn’t even set up until 1130 so there was no point in having everyone go up so not only did they ruin the end of our night but my mom also spent all this money on a bus for no reason. Overall we did have a beautiful day because it was about our love and marriage and our vendors were awesome but it was nothing that Katrina and Russ did to make it special. The only thing they have is beautiful property but there are many other beautiful areas that I’m sure would treat you better. Russ even told my husband they weren’t really interested in weddings anymore and they have other business ventures like a shooting range. I really think they are just in it for the money at this point. Of course all businesses run for money but wedding businesses should be different-this is the biggest day of peoples lives and should be treated like it.
Response from the Vendor on 08/24/2020
Samantha & Mike-
I guess i'm a little baffled that you are writing such a review a full year after your event, during the middle of a pandemic, when all vendors are doing everything they can to make it through. I would certainly love to resp...
ond and again explain our side of each of the complaints you have mentioned in your review.
You had contracted your event on February 19, of 2018 for the date of August 10, 2019. We had continuously worked with you during your entire planning stage - helping you find all of the perfect vendors for your day, offering tips, suggestions, advice, guidance, and all of the help and support to ensure you were able to find everything you needed and in the price points that were best suited to your budgets, and included all of our own personal decor on site free of charge. You wrote me January 29, of 2019 stating you were pregnant (which of course we congratulated you upon such exciting news!) But did tell you that our contracts were for that specific date and at that time with less than a year out the likelihood of us being able to ever rebook a date is slim to none and we were unable to give a new date. We typically book a minimum of 1-3 years in advance (just as you had ). Most couples do not want the pressure of putting together an entire event in only a few months.
You also mention alcohol being an issue for your event. EVERY NY state venue / restaurant/bar - is mandated and overseen by NYS liquor authority based on the type of license they have. This means we are specifically mandated to use NYS deemed distributors who each have their own set lines of products (minimums, brands, etc when purchasing and stocking our warehouse for our events) . In our contracts (like all other vendors) we have all of our alcohol packages in place and available and transparent up front. We spoke to you in regards to making an exception to the rules - to allow you to bring in your own private varietal to supply the bride/groom or immediate bridal party only, with your chosen product. We explained that while the brewery that Michael works at may have been kind enough to offer to supply his wedding - we could not allow you to bring in all of your own products to serve all of your guests as a BYOB event, bypassing our liquor packages in place.
In terms of day of event. Russell and I are the staff here - we have overnight cleaning crew and bartenders, but we are here literally 24/7 for every event operating on premise. That means we are at the venue at 6am in the morning until after midnight when guests and vendors are all off the property. We have to help in every aspect with everything during the entire day - from rolling out carpets, restocking toilet papers, mopping up spills, helping vendors set up, getting extension cords, getting decor from closets, helping with lighting, driving the guests to ceremony locations, shuttling the bridal party for pictures, bringing drinks to the elders who may not be able to stand in lines - the list goes on and on..... All of those details that ensure your day is perfect and you do not have any idea if there were slip ups, vendors who didn't do their jobs, or things that may have been out of place -as we are there to help make sure that they are corrected before you ever know the difference. We take turns being in the venue - pending who is needed where at any moment.
That evening - Russell was overseeing the event - due to the number of guests and alcohol being consumed to make sure there was a male presence and all was staying safe. While he was playing bouncer - it was downpouring, and I was at the kitchen making breakfast for your 40 guests staying in the cottages for the morning. I then received an irate phone call stating that you were beyond upset and yelling at my husband stating I told you that you were able to have an afterhours at our cottages...after your father had stood up and announced to all wedding guests that they could go up and party and a bus would come at midnight to pick everyone up...
As again you were aware - the contracts for the cottages are completely separate from our venue rental. These are separate overnight housing on a different parcel of land with it's own insurance and liability- no different than any hotel/b&b. We are ONLY allowed to have those who are contracted to be spending the night at the facility to be on the grounds and utilizing our firepit etc during their rented hours. I had again told you that I would be willing to bend the rules and allow your immediate family (parents ) to attend with you until midnight so they could have the extra hour after the wedding itself to be with you. And yes - I did even put that in writing - but NEVER did we offer to allow your entire guest list to be able to party on that premise and have an entire coach bus of guests that were permitted to be up there.
So when I came back down to the venue - to help oversee the bar, etc - so my husband could go up to the firepit - again still during a rainstorm- you were all beyond upset that we were not allowing everyone up there - I'm sure I may not have congratulated you being preoccupied doing my best to keep everyone that I could from being upset, and staying on top of everything trying to ensure we could help and not agitate you further.
So again - we had done everything in our power to go above and beyond to ensure we could do as much as we could to allow you the day you had dreamed of. We extended courtesy offerings to allow you to bring in some of your own private drink options for your main core of bridal party (against our contracts) and we allowed you to extend an invite to your immediate family which were not staying overnight on premise (against our contracts) trying to allow you to customize to the best of our ability. So we have done everything in our power - and continued to host all of your cottage stayers with breakfast brought to the doors, and all of the extras we possibly could. I'm just sorry that you were expecting us to completely go against all contracts allowing you to party beyond the scope of our abilities that were contracted. For these reasons our facility had to make the determination that we can no longer bend any rules for anyone - as it seems that many continue to try to take advantage and then will still complain and condemn for us going above and beyond.
We certainly hope you have had a wonderful 1st year of marriage and anniversary and a beautiful new addition to the family in the meantime. We hope that you have many more to come along with some wonderful new adventures on the way.
We also have been offering our property and venue for weddings for several years - this is our life and livelihood. We have put every ounce of our blood, sweat and tears into literally building this from the ground up... We have our entire family dependent upon this venue being successful - and can only do that through our deepest and most sincere customer service and offerings. Never would myself or my husband EVER tell anyone we weren't interested in our business anymore?!?!? wouldn't that just be shooting ourselves in the foot? My husband and I are expanding into more offerings that we will be using to supplement this facility- including catering, bakery, and yes a shooting range - allowing our bridal parties and families an opportunity to have more options when coming here.. but please refrain from comments that simply are not true. We have provided every aspect of our contract - and literally hundreds more that we always do as additional free upgraded add ons to ensure that your day goes perfect - as that is what it takes to make or break an award winning business. Our hundreds of 5 star reviews and multiple awards have shown us to be living up and exceeding the expectations that our couples have coming here.
These people are HORRIBLE. Our wedding had to be cancelled due to Covd 19 and given how Katrina and Russell treated us we decided that we would just cancel. They refused to give back a penny of our money, and now our wedding planner is filing complaints with various state agencies to get them to listen to reason. You cannot keep ALL the money you greedy SOB's. Did you order alcohol for my open bar NO, did you do anything at all, NO. GREED IS NOT GOOD!!!
Response from the Vendor on 08/24/2020
The wedding mentioned above was cancelled by the authorized signature holder, PRIOR to ANY restrictrictions being put in place by the government. We had gone above and beyond offering new dates to those who were in jeopardy of falling into res...
tricted mandated times. But the family had chosen to cancel instead of move with a free courtesy transfer of all funds to a new date, all prior to their date ever being placed in jeopardy. All vendors were willing to sacrifice new dates/ new business to offer the family an unaffected date to help with these unprecedented times .
We just had our wedding reception at Wolf Oak Acres in June. The place looked so beautiful all decorated and the owners were extremely helpful through out the day. With it being a DIY venue, there was a little bit of chaos in the morning and Russell made sure to help whenever he could (even pinned my Dad's boutonniere on!). Having the ability to take pictures at the property really helped us on timing. There are so many locations on site you can go to (Russell shuttles you around) and every picture came out looking like a fairy tale. Would recommend this spot to anyone!
Wolf Oak Acres was a LIFESAVER for us. We had originally had our entire wedding planned at a different venue and after an extremely terrible experience we had to change our venue. Katrina was able to fit us into her busy schedule allowing us to tour the venue and gave us several options as far as what we could do having to completely change our wedding plans. In order to keep a Saturday event we had to change our date, which cost us 4 months of planning, but you'd have never known it because of how amazing Katrina and her husband Russell are. She was always a resource I could use for suggestions, ideas, advice, or even decorations! Yes, you read that right, they have a whole inventory of things you can use to save money on decorations! She made me feel very comfortable amongst the stress of planning a wedding the 2nd time around. And the day of our event could not have gone any better! Russell ("the bustler") was impeccable. He made sure our day went off without a hitch! He helped us in any way he could, and yes that includes helping with the bustling process! They were both extremely kind and very professional. The cabins on site we're also amazing. It was nice not worrying how we'd get back to a hotel after a few too many pops and they even started a campfire for us to enjoy after. I'd highly recommend this BEAUTIFUL venue to anyone looking for a rustic yet classy and elegant venue space!
We got married here memorial day weekend and it was awesome, Russell helped us get set up for the day and he was super helpful! He was even up on ladders with my bridesmaids setting up draping. They have to much to offer, from multiple ceremony sites to tons of decor. I spent maybe 75 on my centerpieces because all I needed to get was flowers! They know what they're doing here. The cabins were beautiful too, one breaker wasn't flipped but we let them know and it was fixed in less than 5 minuets. They'll drop everything to help you and want to make sure your day is perfect. I highly recommend this place to anybody looking.
I can't possibly do justice to Wolf Oak Acres, having gotten married there this summer. First of all, it is simply hands-down gorgeous. Katrina and Russ have pulled out all the stops to build the perfect wedding venue. All of our guests were raving about how beautiful the place was, and personally I felt like I was getting married in the middle of a beautiful rustic fairytale. All the amenities are there, too, and in beautiful condition. The attention to each detail, inside and out, is so obvious.
Secondly (and just as important to me as a long-distance bride and my mom as the chief local organiser) - Katrina and Russ are so, so, above-and-beyond-the-call helpful and knowledgeable. They always had an idea or a recommendation to volunteer when we needed advice. The cellar full of decorations was especially appreciated, since my husband and I live overseas and had very limited time to get decorations pulled together once we arrived in NY - pretty much everything we needed was there. And they were there every step of the way on the day, making sure it all went smoothly. So many things we would NEVER have thought of, that they warned us about and helped us avoid!
Thanks Katrina and Russ - I am so, so glad we were able to get married at Wolf Oak Acres.
Response from the Vendor on 11/13/2017
Laura, Thank you for sharing your day with us! Your mother knew we were here to help - so she was not leftu alone when trying to help plan your wedding! I can't imagine how difficult it would have been for you trying to plan from England ( or...
his family from Spain!) You're certainly blessed to have had your own family locally supporting and planning on your behalf from here! But your day was so picture perfect - from the specialty foods you had catered in, to your jaw dropping pictures! The breathtaking picture of you two at the pond at sunset looked so surreal and dreamy! I'm so happy that your day was all you were dreaming of! We certainly wish you and Ramon both the best - and many years of adventures ahead!
Katrina & Russell were such great people and vendors to work with. There understanding and experience hosting large and small events is excellent. My husband especially appreciated how easy it was to communicate with them. They made us feel we could contact them as much as we wanted and they were always very supportive. Katrina and Russell also have a very extensive vendor list which was very helpful and made wedding planning easy. This venue was everything my husband and I were looking for. The beauty of this venue was you could have whatever type of wedding or event you wanted there. The possibilities were endless. Katrina & Russell keep the venue extremely clean. Absolutely loved it here.
Response from the Vendor on 10/18/2017
Thank you so much for taking the time to leave us a review. We loved having everyone here - and are thrilled to see what future adventures you have in store... Congrats and hope to see your pictures soon!
While this venue has the potential to be amazing, think twice before going this route.
Got married at WOA a couple months ago. When we first met the owners and saw the venue we were in love. We were hoping to save a bit of money and wanted to make it our own, and Katrina made it sound like it was really easy / we would save a lot of money / she would be there to help. While we did end up having a beautiful wedding and Russel (husband - super nice and helpful) was very helpful on the day of, in reality, the whole experience was a lot different than I expected (which is something I have also heard from others I know who have gotten married there).
Things you should know:
The price of the venue includes a roof over your head, tables and chairs - not much else. DIY means do it yourself. This includes setting up and taking down chairs for your own ceremony (they only have 100 even though the venue holds 270) to stocking the bar (if you choose BYOB option) to setting up decorations. Katrina will give you vendor names and light guidance, but beyond that, not much additional help. You are in charge of coordinating all your vendors and coordinating with Wolf Oak. The plethora of things you need to think about gets even bigger than you could imagine. You can't get in until the morning of to set up and then you must take down everything that night. It is hard on your vendors and your catering costs will be an extra $2 - $3,ooo because of rentals (flatware, plates, cooking supplies,tent, linens - the kitchen is not commercial). Factor in extra charges for delivery of all items. Do not be fooled by the BYOB alcohol route - because of a NYS licensing issue, their bar packages are now on par with any caterer. Save yourself the headache and go through your caterer. Rehearsal can only be during the week - hard on your wedding party, esp. those traveling in from out of town. The cornfield was originally supposed to have wildflowers - but they rented it out and have no control of when they cut / what gets planted. You probably want to get a shuttle so people aren't drinking/driving to the hotels so factor in another $400 - $1000. Contrary to the website, factor 25 - 30 mins each way if staying at / near Turning Stone. The cabins on property are rented on first come basis, so in theory, you may not be able to get any for your wedding.
With all of that said, we did have a wonderful day and everyone said our wedding was beautiful. Russell was great and drove the wedding party around in the bus so people wouldn't get cold while we were taking pictures. We had tons of help and our vendors were amazing. The weather held and we were able to have our ceremony outside like we always wanted.
After all was said and done, the cumulative price ended up being about the same as some of the other 'all-inclusive' big sticker price venues we had looked at before booking WOA (and our flowers and linens were almost free thanks to my husband's Uncle).
This venue has tons of potential. What I would suggest is they hire a true wedding coordinator to help couples and include that in the price. Stock the venue with the basics (wine/bottle openers, shakers, etc. for the bar, enough chairs so everyone can sit at an outside ceremony, a fireproof tent so one doesn't have to be rented) and invest in some basic decorations such as string lights that stay up for all weddings and an arbor people can decorate. Use your experience / couple's feedback to improve going forward.
Katrina was helpful to myself and my husband when we were looking for a venue. She was knowledgeable about local vendors and the venue was gorgeous. However, my husband is active military and after putting down a deposit for a date, military reasons forced us to have to move our planned date forward one year. We contacted Katrina before the year mark for our date and asked if we could it move ahead one year, same date. She said she had to talk to her husband and would call us back and send us paperwork. We heard nothing back from her and when we called her back in a couple weeks, she bluntly said she couldn't move it since it was "past the year mark" and she now couldn't re-book our date (which she did so she actually made a profit from our nonrefundable deposit). She is has a great venue, but don't book here if you are a military couple.
Wolf Oak is a beautiful venue. Katrina, the owner, is very accommodating, flexible and accessible. I always felt comfortable reaching out to Katrina if I needed to. The venue is constantly being updated and is truly one of a kind in Upstate New York!
Response from the Vendor on 10/17/2014
Thank you so much! We loved having your families here and appreciate you choosing our venue to host your most memorable event! Wishing you both a life full of adventures and memories together!
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6470 Creek Rd., Oneida, NY
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