How to Write a Thank-You Note to Your Wedding Band or DJ

Thank-you notes may feel like a lost art these days, but they're a simple gesture that shows you took the extra step to express your gratitude—and they never go unappreciated. We know you're planning on sending them to your guests, but penning a thank-you note to your wedding DJ, wedding band or ceremony performer like a pianist or string quartet (along with thanking your other wedding vendors) is a super-sweet touch.

They made your wedding-day playlist come to life and kept the dance floor occupied all night long. And sure, tagging them in an Instagram photo with a special shout-out or leaving them a public review are both nice gestures. But seriously, nothing spells out your sincerity like a real-deal thank-you card for your wedding DJ or band. But if you're not sure exactly how to thank them, we've got you covered.

In this article:

• Wedding Band or DJ Thank-You Note Etiquette
• Wedding Band or DJ Thank-You Note Prompts
• Sample Wedding Band or DJ Thank-You Notes

Wedding Band or DJ Thank-You Note Etiquette

So, how exactly do you thank your wedding DJ or band? If you're opting for a handwritten thank-you message, you can either hand it to them directly on your wedding day after the reception or you can mail it a few weeks after the event. However, waiting until after your wedding will allow you to reflect on how your band or DJ helped make your wedding day extra special by being able to mention specific things that stood out to you and your partner. If you do choose to mail the thank-you card, we recommend sending the thank-you note within three months of the wedding date (it's good thank-you note etiquette), though a sign of gratitude is still super welcome even after that mark if you're wondering if thank-you notes can ever be overdue. Make sure that both partners sign the thank-you note for the musician at your wedding so it feels heartfelt and sincere.

Wedding Band or DJ Thank-You Note Prompts

Your wedding band or DJ will be happy to have your feedback and gratitude, so it's always a good idea to call out specific elements of their service or moments from the big day that you particularly enjoyed or appreciated. This not only adds more authenticity to your thank-you card, but it also helps them refine their practice for future weddings and events. For example, you can mention that they were swift with adjusting playlists to accommodate last-minute requests, recall a moment when they pumped up the volume and encouraged guests to hit the dance floor or note special moments that they helped usher in or introduce.

Scroll through below for some helpful prompts to give you ideas on what to say while penning the perfect wedding band or DJ thank-you note.

• Mention the song that got everyone on the dance floor.
• Was there a special moment during the reception that the band or DJ helped introduce (like the father-daughter dance, a group entrance, etc.)?
• Did they accommodate wedding guest song requests that made the evening extra fun and spontaneous?
• Did they introduce or usher in a special toast creatively or in a thoughtful manner?
• Did your wedding have a theme that your wedding band or DJ fine-tuned the playlist to in a memorable or unexpected way?
• Mention specific compliments wedding guests said about the DJ or wedding band and that you've recommended them to friends and family members who are planning weddings.
• Reference a moment when your wedding band or DJ went above and beyond.
• Compliment the band or DJ's ability to please and engage a diverse group of people through music choices.
• Mention the equipment choices that led to superior sound quality, etc.
• Did you have a ceremony performer, like a violinist or harpist, who played a special song as you walked down the aisle? Let them know how they perfectly set the tone for your magical day.
  
• If thanking a wedding band, consider complimenting each member of the band separately for their unique contributions.
• If writing a thank-you note for a wedding DJ, consider mentioning any assistants' contributions or helpers who played a role in the music/entertainment for the day.

Sample Wedding Band or DJ Thank-You Notes

Now that you've perused a few prompts to get your creative juices flowing above, read ahead for three full-length wording examples to help you figure out what to write in a wedding thank-you card. These examples demonstrate how to format your wedding band thank-you letter or DJ thank-you message, along with some ideas for how to end, sign and address it.

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For a Wedding Band

Dear [band member name 1, member name 2, member name 3],

We wanted to take a moment to express our gratitude to each of you for being the soul of our wedding day. Not only did your music bring the party to life, but your professionalism, flexibility and celebratory spirit went above and beyond our expectations. Your sound perfectly captured the mood of our day, and your spontaneous song requests and enthusiastic first dance announcement added special touches that made our reception unforgettable. Thank you for keeping the party going and being such an integral part of our wedding day. We truly couldn't be happier that we chose [band name] to provide the entertainment—and the soundtrack—for the best day of our lives.

With love and gratitude,

[Partner one's name and Partner two's name]

For a Wedding DJ

Dear [DJ's name],

Thank you so much for keeping the party alive with your skill, flexibility and energy. Not only were you able to accommodate our playlist requests with precision and care, but you were also a pro at taking impromptu song requests from guests without diverting too much from our wishes. We had a very diverse group of wedding guests and your judgment, expertise and intuition pleased everybody—we cannot believe how full the dance floor was all night long! You added a magical, personalized touch that truly resonated throughout the entire event and we couldn't be happier that you were there to set (and maintain) the mood during our special day.

With the utmost gratitude,

[Partner one's name and Partner two's name]

For Another Music Vendor

Dear [name of harpist/pianist/etc.],

We just wanted to send a heartfelt thank you for the beautiful music you played during our ceremony. Walking down the aisle to [song name] was one of the most unforgettable parts of the day, and it was truly made special by your stunning performance. We imagined that moment dozens of times and nothing came close to the magic you brought to the most important event of our lives.

Your performance was so moving and emotional, and it gave the entire ceremony such a romantic, intimate atmosphere. It felt like time stood still as I made my way toward [partner's name], with your music as the perfect backdrop. We've had so many guests mention how much they loved it, and I'll admit, I was holding back tears just listening to it!

Thank you for bringing your talent, heart and soul to our day. We're so grateful that you were a part of our ceremony and helped make it a cherished memory.

All our thanks,

The newlyweds, [your names]

Additional reporting by Shyla Watson