How a Wedding QR Code Will Level Up Your Stationery

Let tech make your life easier.
chapelle johnson the knot associate editor
by
Chapelle Johnson
chapelle johnson the knot associate editor
Chapelle Johnson
Associate Editor
  • Chapelle writes articles for The Knot Worldwide. She covers all things wedding-related and has a personal interest in covering celebrity engagements and fashion.
  • Before joining The Knot Worldwide, Chapelle was an editorial intern for Subvrt Magazine.
  • Chapelle has a degree in English writing from Loyola University New Orleans.
Updated Mar 29, 2024

If you've done your research, you might already know what's included in a wedding invitation suite and the other stationery items you'll need for your affair. But did you know you're able to add a wedding QR code to your paper products? And that it can make sharing info with your guests so much simpler? For those unfamiliar with the term, a QR code (short for quick response code) is a barcode that can be read through a smartphone's camera and leads to an information page. This small technical advancement has been used significantly more by to-be-weds since 2022, according to The Knot 2023 Real Weddings Study. Our study found that 38% of couples included a QR code on their save-the-dates or invitations compared to 20% in 2022.

Wondering what all the hype is about? Continue reading to learn how to create a wedding QR code for your stationery from The Knot Invitations, how to use it to collect RSVPs, the benefits a wedding invitation with a QR code has and the other ways you can utilize this technology. Get ready to feel like a tech genius in a few easy steps.

In this article:

How to Create a Wedding Invitation With a QR Code

Wedding invites with QR codes aren't a new stationery trend, but they're definitely gaining popularity. Learn how to add a unique wedding QR code to your invitations on The Knot below. (Psst: Follow the process for your save-the-dates, RSVPs, menus and more.)

  1. Go to TheKnot.com/paper and click the "Invitations" tab.
  2. Go to the top right of the page and click on the magnifying glass. Put "QR" or "QR code" in the search bar, then press "Search."
  3. Browse The Knot's dozens of beautiful options and select your invitation template. Please note: Some QR codes will be on the back of the invitation, while others will be on the front.
  4. Once you determine your preferred format, design color, paper type and quantity, click the "Personalize" button.
  5. You'll be taken to a page where you can completely customize your invitation, from the background image to the font size. Depending on where the QR code is on your template, press the "Edit Front" or "Edit Back" tab in the middle-left section of the page.
  6. Click the sample QR code on the template and input information for one of three options: card, URL or phone. The card option allows you to include business card-like details such as your name, email address, phone number and company. The URL option allows you to add any website (ensure the site works before adding it to your stationery). The phone option allows guests to call the number you added quickly and easily.
  7. After choosing your desired QR code option and inputting your information, click "Insert." Your QR code will automatically generate and drive to your unique details.
  8. In the middle-right section of the page, click "Save Edits" if you want to continue personalizing your invitation later or "Review" if you want to do a final approval of your invitation and add it to your shopping cart.

How to Collect RSVPs Using a QR Code

Gathering your RSVPs online is quick and easy with a wedding QR code. Check out the simple steps below to see how a QR code for a wedding RSVP on The Knot works.

  1. Following the steps above, insert your wedding website link on your invitations or RSVP cards.
  2. Once you add your wedding website, guests will be able to use their phone's camera to scan the QR code on your stationery.
  3. The QR code will take them directly to your site, where they can click the "RSVP" tab.
  4. Guests will then be requested to type in their full name to find their invitation and eventually submit their RSVP response.
  5. Because of The Knot's helpful Guest List Manager tool, you'll get an email notification once a guest completes the RSVP process. Your online guest list will automatically update and collect everyone's answers in real time.

Benefits of Using a QR Code on Your Wedding Invitations

QR codes for weddings have lots of useful functions. Here are some benefits you'll enjoy when you put them on your invitations.

When it's time to add a URL, input the address to your wedding website for your QR code to lead to. Sharing your wedding website via QR code allows guests to easily access all of that useful wedding website info with a single click. Think: registry information, wedding accommodations, local recommendations and much more. Instead of writing your wedding website link on your invitations, add a QR code.

Let Guests RSVP

Your guests will be impressed by wedding invitations with QR code RSVPs. Your loved ones will be happy to have the ability to simply scan the code with their phones and be taken directly to your RSVP details. You might have to spread the word about how to use the QR code to your older guests, but otherwise, it's a straightforward process. You can just sit back and watch the responses roll in.

Save Time, Money and Paper

Want to save time on designing another piece of stationery? Add a QR code to your invitations. Your guests will also save time because they won't have to physically write on a response card and send it off in the mail. You can also feel happy about doing your part for the planet by opting for digital RSVPs instead of paper ones. Plus, you'll save some cash because you're not paying for printing, postage and envelope expenses. Use those savings to pay for other wedding items you really want.

Additional QR Codes Uses

QR codes on wedding invitations aren't the only way to use this convenient tech. Below are four other stationery options, if you're feeling adventurous and creative.

Wedding Cocktail and Food Menus

On The Knot Invitations, you can add a wedding menu QR code to select templates. We think this is a great idea for two reasons: Number one, the QR code can act as a way to include a list of a food or drink item's ingredients and allergens that might not fit or look aesthetically pleasing on a menu. Number two, you can add cute fun facts about you and your partner if a drink or food item on your menu has special meaning to your relationship. For example, if you're serving ranch water cocktails because you and your fiancé first met at a ranch, add that to a document and link to it from your QR code.

Wedding Programs

Inserting QR codes on wedding programs is also possible. Want to share your wedding ceremony playlist with your guests so they can save it to their favorite music streaming platform, give a detailed breakdown of the wedding traditions happening or update your loved ones about last-minute changes to the schedule? Put your wedding QR code to use.

Guest Wedding Pictures

Make a QR code for wedding guests to upload photos. Yes, you'll get amazing photos from your professional photographer, but collecting the candid and fun pictures your guests take is always a good idea. Create an image folder, then link it to a QR code labeled "wedding pictures," which you can add to each table number for everyone to see and use.

Thank-You Notes

We love handwritten notes, but why not upgrade your thank-you notes by adding a wedding QR code? Record a personal thank-you video for your guests that they can cherish for years to come. We think this a sweet and imaginative way to show your appreciation for those who helped you celebrate your special day.

Up Next
  • pink barbie fun wedding invitations
    How Much Wedding Invitations ACTUALLY Cost