How to Write a Thank-You Note to Your Wedding Venue Staff
Of all the elements of your wedding, the venue is one of the most important. It sets the mood for the event, no matter what decorations you choose. So once your big day goes off without a hitch, take time to craft a thoughtful thank-you note to your wedding venue staff. A general, high-level note is fine, or you could choose to thank certain staff members whom you feel went above and beyond for you. Or do both. The key is to craft a wedding venue thank-you note that expresses your gratitude for making your special day totally amazing.
When it comes time to thank your wedding vendors, a must-do is to leave a positive review—on the purveyor's website, their The Knot page and/or social media. This can go a long way toward gaining additional business, which is what they want most! But a thoughtful thank-you message is a great way to show your appreciation in a heartfelt and more personal manner. Below, we'll provide you with some prompts for what to write in a thank-you card to a wedding venue. We've even included some sample wording you can steal right from the page!
In this article:
- Wedding Venue Thank-You Note Etiquette
- Wedding Venue Thank-You Note Prompts
- Sample Wedding Venue Thank-You Notes
Wedding Venue Thank-You Note Etiquette
Conventional wedding thank-you note etiquette dictates that any message of gratitude should be sent within three months of your wedding so they aren't considered overdue thank-yous, and that includes any thanks you'd like to extend to your wedding vendors. That leaves you with two options for your thank-you message for the wedding venue: You can write a general note of thanks ahead of the big day and leave it behind as your wedding draws to a close on the day or you can wait until after your wedding and craft a more specific note of thanks.
There are pros and cons to each method. A note of thanks on the day of your wedding gets this important to-do off your list before your big day even arrives. But it's less personal and doesn't afford you the option to include specifics about your wedding. Waiting to write a thank-you letter to your venue after your wedding gives you a longer list of things to do once the dust settles, but might make it easier to know what to say in a wedding venue thank-you note.
Either way, it's important to write your thank-you card to your wedding venue from both you and your spouse and to sign it from both of you as well (just as you would with your wedding guest thank-you notes). After all, you two are a team for life now!
Wedding Venue Thank-You Note Prompts
You may forget the small details of your wedding day, but you'll never forget where it all went down. After all, your venue provided the backdrop for just about all of your photos and your memories as well. Let the staff know how grateful you are to have held your wedding at their beautiful venue. Here are some prompts to begin with when you're ready to sit down and start writing. These prompts are a great starting point that'll get you past that initial writer's block. Then, you can add your own special touches to make your wedding venue thank-you note as meaningful as possible.
- Relay how you found the venue/what you had heard about it/how you came to choose it.
- Describe how you felt when you saw the venue for the first time and imagined your wedding taking place there.
- Describe how excited you were when you booked your wedding at their venue.
- List a few ways in which the venue informed the overall aesthetic of your wedding (a chic modern space might prompt you to make different choices than a historical mansion).
- Tell the story of one of your favorite moments that directly relates to the venue (and enclose a photo from that memory, if your photographer captured it).
- Call out a particular staff member (or several, if applicable) who was particularly helpful or influenced your wedding day heavily.
- Include a few guest reviews or comments about the venue.
- Express appreciation for their flexibility in accommodating your requests or any last-minute changes.
- Thank them for their exceptional communication throughout the planning process, making it easy to collaborate and stay on track.
- Explain what you loved the most about the venue and anything that was particularly meaningful for you.
- Highlight how well the venue accommodated your guest list in terms of space, comfort and event flow.
- Thank them for providing a stress-free experience on the day of your wedding, allowing you to fully enjoy every moment without worrying about logistics.
- Talk about a particular aspect of the venue that you'd recommend to other couples, like handicap accessibility, great food or a dramatic wrap-around staircase that's perfect for wedding photos.
- Tell them how enthusiastically you'd recommend the venue to all of your engaged friends and family.
Sample Wedding Venue Thank-You Notes
Still not entirely sure exactly how to say thank you to your wedding venue? Here's what a well-written thank-you note might sound like. Of course, there are unlimited options when it comes to crafting a heartfelt bid. These are just a few examples to get you started.
Example 1
Dear [Venue Name] Staff,
To say your venue knocked our socks off is an understatement. When we learned that this beautiful space existed only a block away from the cathedral where we'd exchange vows, we were excited beyond belief. In fact, we delayed our nuptials for four months just to have the chance to hold our reception at [Venue Name]! That's how much we fell in love with this beautiful space.
Of course, we weren't the least bit disappointed by the experience and would recommend your amazing facility to anyone who asks. From the moment we arrived and saw the stunning views of [the mountains/downtown/the grounds] to the firework-laden send-off on the front [stairs/lawn/terrace], we had the time of our lives.
Your staff members worked incredibly hard to ensure no detail was spared and everything was just as we had asked for (and imagined it would be). We both want to extend our sincerest thanks from the bottom of our hearts.
Sincerely,
[Your Names]
Example 2
Dear [Venue Name] Staff,
We always knew we wanted to incorporate a rustic aesthetic into our wedding day. What we didn't realize is that, in choosing [Venue Name], we'd get an entire rustic weekend that was absolutely perfect in every possible way. From the cozy chapel to the warm reception lighting, every single aspect of your venue made for some of the best wedding photos we've ever seen. Our jaws just drop to the floor every time we look at them and we find we have to pinch ourselves at how amazing they turned out due to the incredible venue.
We've enclosed several photos so you can see just what we mean. The place just lends itself perfectly to a rustic wedding. We hope you will share these with potential couples who are considering [Venue Name] for their wedding—we're certain they will want to sign on the dotted line as soon as possible!
Our deepest thanks,
[Your Names]
Example 3
Dear [Venue Name] Staff,
From the moment we arrived at [Venue Name], we knew it was where we wanted to get married. The gardens were absolutely enchanting, like something out of a fairytale, and they provided the perfect backdrop for our outdoor wedding. We were initially concerned that asking for a tent to be built for the ceremony was a big request, but you not only welcomed the idea—you executed it flawlessly. The tent was elegant, dreamy and timeless, and it truly made the day magical.
Our guests are still raving about the beauty of the space, and we're especially grateful that our Uncle Tim, who's a wheelchair user, was able to attend comfortably. It meant the world to us that the venue was so accessible, making his experience just as special as everyone else's. We also want to give a special shout-out to [Wedding Coordinator Name]. She worked seamlessly with our other vendors to handle all the last-minute details and behind-the-scenes logistics, ensuring everything went off without a hitch (so to speak!). We are so grateful for her hard work and dedication, as well as for the incredible efforts of the entire [Venue Name] team.
Thank you so much again for everything!
Warmly,
[Your Names]
Additional reporting by Shyla Watson