Here's How to Find Clear Tent Wedding Rentals Near You

There's nothing quite like a wedding under the stars.
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by
Jenn Sinrich
Jenn sinrich headshot
Jenn Sinrich
The Knot Contributor
  • Jenn writes articles for The Knot Worldwide, with a speciality in planning advice and travel.
  • Jenn also writes for a myriad of other large-scale publications, including SELF, Women's Health, and more
  • Prior to becoming a freelance writer, Jenn worked as an on-staff editor at WhatToExpect.com, American Baby, Fit Pregnancy and FreshDirect.
Updated Apr 22, 2024

If you've always envisioned a romantic outdoor wedding, but are a little wary about the challenges that unpredictable weather can pose no matter the time of year, clear tent wedding rentals offer the best of both worlds.

These temporary structures are made primarily of transparent materials, such as clear vinyl or acrylic panels, and designed to provide shelter and protection while allowing guests to enjoy the surrounding outdoor scenery. Clear tent wedding rentals serve as an elegant and versatile option as they allow natural light to illuminate the space during the day and offer stunning views of the stars at night even when the weather is not cooperating.

Clear tents are nothing new, however they have become increasingly popular as couples have gotten more and more creative with how they decorate them in recent years, explains Randi Bushell, founder and CEO of Merri, a 3D event design platform.

Whether you're planning a whimsical garden affair or a picturesque beach ceremony, finding the perfect clear tent rental is essential for bringing your vision to life. Here's everything you need to know about finding, securing, booking and hosting a clear tent wedding.

In this article:

When to Rent Your Clear Wedding Tent

If you are considering an event space that requires a clear wedding tent, Janice Carnevale, owner, Bellwether Events in Falls Church, Virginia, recommends securing the tent and all the ancillary requirements (such as leg drapes, pole fans or sidewalls) as soon as possible—ideally 9 months to a year before your wedding.

"Most folks don't expect these costs to be as high as they are, and it is better to get that information right away in case you need to adjust the expectations of your guest list or budget accordingly," she says. "As a reminder, if you are installing a tent, you might also be installing a tent floor, renting a dance floor, renting lighting and generators, setting up separate catering and vendor tents, and bringing in restroom trailers for your guests and your staff."

How Much Does a Clear Wedding Tent Cost?

The cost of a clear wedding tent can vary significantly depending on a number of factors including the size of the tent, the rental duration, additional features or customization, the location of the event and the rental company's pricing structure, explains wedding expert Andrea Smith, owner of SoiréeSmith. "On average, in the Midwest, for a 200-person wedding a clear-span tent is going to start around $65,000 and can go as high as $150-200,000 for the cathedral greenhouse-style tents," she says.

On average, you can expect to pay anywhere from $500 to $5,000 or more for a clear wedding tent rental. For smaller tents suitable for intimate gatherings or ceremonies, prices typically start around $500 to $1,000 for a basic setup. Mid-sized tents suitable for moderate-sized weddings may range from $1,000 to $3,000, while larger tents suitable for larger weddings or events with elaborate setups can cost upwards of $3,000 to $5,000 or more.

Keep in mind that additional costs may apply for delivery, setup, breakdown, cleaning and any optional features or customization you choose to add to the tent.

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What to Look for in a Clear Tent Rental Company

It's a good idea to do your research and review multiple rental companies so that you can prepare features, offerings and prices to ensure you're getting the best bang for your buck. Here are some key factors to consider to ensure you choose a reputable and reliable provider.

Good Reviews

Colton Simmons, photographer and owner of Colton Simmons Photography, advises checking out a company's reviews and researching their reputation. "Make sure that there aren't any reviews mentioning that there were tons of defects in their tents," he says. "The last thing you want to do is get a clear tent for your guests to have a clear view and the tent to have tons of fog and scratching that could obstruct it."

Variety of Options

Choose a rental company that offers a variety of clear tent sizes and styles to suit your event needs. You also want to review their total inventory, since you will likely need a lot of other rental items, such as a band stage, dance floor, generators, lighting and more, notes Carnevale. "If you can get many of these items from the tent company, you will pay less in overall delivery fees," she says. "You may also shorten the overall load-in schedule with fewer trucks."

Reasonable Cost

Once you have identified a few tent companies to potentially hire, ask them for a proposal with costs. Request a detailed quote that includes all costs associated with the rental, including delivery, setup, breakdown, cleaning and any additional features or customization you may require. "If your event is at a private property, they will need to do a site inspection and take measurements before they can give you a proposal," says Carnevale. "When you visit with them in person, they should be knowledgeable, offer advice and want to take a macro view of the entire event—not just their tenting part—so that they can give you the best recommendations possible."

Experience and Expertise

Carnevale recommends choosing a rental company with a proven track record of experience and expertise in clear tent rentals for weddings and events. "Experienced companies are better equipped to handle logistical challenges and provide professional guidance to ensure a seamless rental experience," she says. "You will want to work with a tent company that has a demonstrated history working in the industry and large enough inventory to cover all of your event needs."

Quality Customer Service

Consider the level of customer service provided by the rental company. Look for a company that is responsive to inquiries, attentive to your needs and preferences, and willing to work closely with you to create the perfect setup for your event.

Insurance and Safety

Ensure that the rental company carries adequate insurance coverage and adheres to safety standards when installing and securing clear tents. Safety should always be a top priority to protect both guests and property during your event. Bushell recommends making sure you work with a company that does an on-site inspection before the event if they've never worked at the venue before or if the event is at a private residence. "Doing an onsite inspection will ensure there are no issues with the ground surface and/or landscaping," she says.

Flexibility and Policies

Review the rental company's policies regarding reservation deposits, cancellation fees and changes to your rental agreement. Choose a company that offers flexibility and reasonable terms to accommodate any unforeseen circumstances or changes to your event plans.

How to Find Clear Wedding Tent Rentals

Finding clear wedding tent rentals requires a strategic approach to ensure you locate a reputable provider that meets your needs and budget.

Do Your Research

Start by searching online research using search engines like The Knot Vendor Marketplace, wedding planning websites and rental directories. Look for rental companies in your area that specialize in clear wedding tent rentals and make sure they have positive reviews and ratings.

Ask for Recommendations

Turn to your friends, family members, venue contact or wedding planner for recommendations on rental companies in your area that specialize in outdoor wedding tents. "They've typically seen the best (and sometimes the worst vendors) and will guide you to a safe and reputable company," says Smith.

Check Social Media

Social media platforms can be valuable resources for finding recommendations and reviews from couples who have recently rented clear wedding tents. Use the hashtag #weddingtentrental or #CITYweddingtentrental to find local wedding tent rentals in your area.

Attend Local Wedding Expos

Simmons recommends attending local wedding shows. "By the end of the afternoon you will most likely walk away with a few business cards of companies that offer clear wedding tents," he says. "Don't let your research end at the show, though; double-check their reviews on Google when you return home."

Request Quotes and Compare Options

Once you've found some potential rental companies, contact them to request quotes for clear wedding tent rentals. Be sure to provide details about your event date, location, guest count and any specific requirements or preferences you have. Compare quotes from multiple providers to ensure you're getting the best value for your budget.

How to Coordinate With Your Rental Company After Booking

Coordinating with your rental company even after you've secured the booking is crucial to ensuring a smooth and successful rental experience for your wedding or special event. Here's how to effectively coordinate with your rental company after booking.

Review Your Rental Agreement

It's a good idea to thoroughly review the rental agreement provided by the rental company so that you're confident in the details including rental dates, delivery and pickup times, payment terms and any specific instructions or requirements outlined in the agreement. If there are any changes necessary, communicate that as soon as possible. This will allow them to make any necessary adjustments to your rental order and ensure everything is in place for your event, explains Carnevale.

Confirm Delivery and Setup Details

Most of the time, the rental company will reach out closer to your event date to confirm delivery and setup details. If they do not, be sure to get in touch to go over relevant information such as access points, parking availability and any specific instructions for setup. Confirm pickup times and any instructions or requirements for returning rental items in good condition.

Finalize Payment

Make sure that all payment details are finalized with the rental company according to the terms outlined in your rental agreement. Arrange for any final payments to be made before or on the day of your event to avoid any last-minute issues.

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