Wedding Rentals and Lighting Checklist

Here's a rundown of potential equipment to order for your wedding.
by Simone hill
Outdoor wedding lounge furniture with monogrammed pillows
Aaron & Jillian Photography

Your reception venue may not provide all the essentials, like tables, chairs and linens, or you might want to upgrade the style and add a few extra pieces to the space (did someone say after-party lounge?). Use this comprehensive checklist to take inventory of everything you need to rent, and then order it through a trusted rental company

Rentals You May Need for Your Venue

If you're getting married outside or in a raw space, like a loft or barn, you may need to bring in some amenities to fill out and furnish the space.

[ ] Tent (square feet #__________)

Tip on tent sizes: Multiply your guest list number by 15 for the optimum amount of square feet you'll need. Your guest list multiplied by 13 is the absolute minimum that will realistically keep your guests covered without being overly crowded. So if you're having 50 guests (x 15), you should get a 750-square-foot tent.

[ ] Dance floor

[ ] Band stage

[ ] Portable toilets #__________

[ ] Lighting __________

  • Pin spot #__________
  • Color wash #__________
  • Gobos #__________
  • LED #__________
  • String lighting #__________
  • Lamps #__________
  • Torches #__________

Rentals You May Need for Your Reception Dinner

Your venue or caterer should have the essentials for hosting a meal. But if they don't, you'll need to rent a few basic items.

[ ] Dining tables #__________ (to seat __________ guests each)

  • Square #__________
  • Round #__________
  • Long #__________
  • Head tables #__________

[ ] Bar/serving tables #__________

[ ] Cake table #__________

[ ] Chairs #__________

  • Chair covers #__________
  • Chair sashes # __________

[ ] Dinnerware

  • Place settings #__________
  • Serving pieces #__________
  • Flatware sets #__________
  • Extra forks or other #__________

[ ] Glassware

  • Water glasses #__________
  • Red wine #__________
  • White wine #__________
  • Champagne flutes #__________
  • Bar glasses #__________

[ ] Linens

  • Reception table linens #__________
  • Overlays #__________
  • Cocktail/buffet table linens #__________
  • Napkins #__________

Rentals You May Need for Your Lounge

[ ] Lounge furniture

  • Couches #__________
  • Chairs #__________
  • Ottomans #__________
  • Side tables #__________
  • Coffee tables #__________


Find awesome rental companies in your area right here

Want more helpful tips on lighting and rentals? We've got you covered here.

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