Points for Your Wedding Flower Contract

Everything you need to cover, from vases to delivery fees, before the deal is set in stone.
Rose, stalk and dusty miller low reception centerpiece
Photo by Clary Pfeiffer

Before signing on the dotted line, make sure these important points are included in your wedding flower contract.

  • Name and contact information for you and the vendor. (Find a great wedding florist.)
  • Date, times and locations of your ceremony and reception. (See our favorite wedding reception venues in your area.)
  • Arrival times for setup at the ceremony and reception sites (or, if these times aren't available yet, include a line that guarantees that flowers will be set up prior to guest arrival)
  • When bouquets and boutonnieres should be delivered, and where, if not to the ceremony site (to your home or hotel suite, for example). If you don't know where you'll be getting ready yet, include a line that guarantees that the personal flowers will be delivered before your ceremony.
  • A line stating that your most recent flower proposal will be followed to a tee. Your proposal, which will likely go through several stages of approval between you and your florist, will be a write-up of all the design details for every item your florist is providing. It should include an itemized list of all the flower arrangements you're buying -- from bouquets and centerpieces to aisle arrangements and cake table decor -- with flower names, colors and amounts; flower types that should not be included in any arrangements, if there are any specific blooms you definitely don't want; and a list of any other items the florist will supply, such as centerpiece vases, trellises and other accessories.
  • Name of the florist who will be on hand during the wedding (your florist will contact you prior to the wedding if this needs to change). Some florists, if they're playing the role of stylist or planner, will stay for the entire event. If they're simply providing decor, they'll likely stay for setup and any room changes, and then once the reception is decorated, they'll leave.
  • Total cost and payment schedule, including due dates for the deposit and balance. (Get wedding budget advice.)
  • Sales tax, overtime charges, delivery fees and setup fees
  • Cancellation or refund policy
  • Florist's signature
  • Your signature