Important Wedding Ceremony Music Contract Points

Go over these important contract points with your musicians before signing on the dotted line.
Harp at wedding ceremony
Photo by Jennifer Lindberg Weddings

When it's time to seal the deal with your ceremony musicians, like all your wedding pros, get the agreement in writing. Be sure your contract includes the following key points:

  • Exact date of event, arrival time and location with address.
  • Equipment you're expected to supply and equipment they're expected to provide, such as, chairs, music stands, amplifiers. If the musicians are bringing their own equipment, record any extra charges.
  • Include exactly how many musicians you've booked. For instance, if you are hiring a string quartet, note that, plus the instruments they'll be playing.
  • The names of the exact musicians who will play at your ceremony, plus the names of acceptable substitutes should there be an emergency.
  • Attire guidelines. You should have a say in what your performers wear, according to your overall ceremony vision.
  • A list of what they'll play and when. Also talk to them about some B-list songs to play should they need to fill time.
  • Amount of time they're expected to perform.
  • Fees and overtime rates. Write in a clause that ensures their flexibility should you need them to play longer (during the prelude, for example).
  • Deposit and balance due dates.
  • Cancellation and refund policy.

Read up on ceremony music basics right here.

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