7 Useful Wedding Inquiry Email Templates Any To-Be-Wed Can Use

We spell every scenario out for you.
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chapelle johnson the knot associate editor
by
Chapelle Johnson
chapelle johnson the knot associate editor
Chapelle Johnson
Associate Editor
  • Chapelle writes articles for The Knot Worldwide. She covers all things wedding-related and has a personal interest in covering celebrity engagements and fashion.
  • Before joining The Knot Worldwide, Chapelle was an editorial intern for Subvrt Magazine.
  • Chapelle has a degree in English writing from Loyola University New Orleans.
Updated Oct 31, 2023

You've finally narrowed down your wedding vendor list and can't wait to hire your pros. But before beginning that process, you'll need to contact each one and tell them about you and your partner, your wedding and your needs. Navigate this scenario with ease with our wedding inquiry email templates. Below are pre-written wedding email templates to show you how to gracefully start communicating with your potential vendors. Simply add your personality and flair to the templates, and voilà!

In this article:

How to Reach Out to Vendors by Email

Wedding Vendor Inquiry Email Templates: Venue | Planner | Photographer & Videographer | Preferred Vendors | General Template | Follow-Up

How Do You Reach Out to a Wedding Vendor by Email

Once you've made a list of potential wedding vendors, open their website and find their contact page. Most likely, the vendor will have an email listed or a contact form for future clients you can use. Write why you and your partner want them to assist with your celebration, your wedding date, the venue's name and what specific services they provide you're interested in.

You must tailor your message based on the vendor you're speaking to. Keep reading to see every wedding inquiry email template you'll need during the planning process.

Wedding Venue Inquiry Email Template

Once you find the perfect wedding venue for you and your future spouse's union, it's time to contact them. Use the wedding venue email template below to start your communication on the right foot. (Psst. Here are essential venue questions to ask once you schedule a tour.)

Dear [Venue Manager's Name],

I hope this email finds you well. I'd like to introduce myself and my partner as we're both interested in your beautiful venue for our upcoming wedding. We'd like to marry [your wedding date or potential month and year] and want to know your availability.

If the venue is available, can you send us everything we need to know about the pricing, specifications about guest list size and other important details we need to know when booking with you? My partner and I are also interested in scheduling a venue tour, so please let us know what dates and times are best.

If the venue isn't available for our preferred wedding date, what days is the space free?

We appreciate your time and consideration, and we look forward to hearing from you soon!

Best,

[Your and Your Partner's Names]

Wedding Planner Inquiry Email Template

Finding your wedding planner should be one of the first things in your wedding planning checklist. Before you sit down with them with all your planning-related questions, introduce yourself using our wedding vendor email template.

Hello [Wedding Planner's Name]!

My partner and I discovered you through [how you found them], and we're obsessed with your amazing work! We would love it if you could help us plan our dream wedding.

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Here's some information about our celebration:

  • Our wedding date is [your wedding date].
  • Our wedding is [Venue's Name] and is located in [venue's location].
  • Our guest count is [your guest total].
  • Our preferred start and end time for the wedding is [your tentative wedding timeline].
  • Our wedding theme is [describe how you want your wedding to look and attach a document with examples if necessary].

We would love to meet with you and speak about your services, and pricing and have a more in-depth discussion about our special day. Please let us know if you need any more information from us, and we hope to hear from you soon!

Thank you in advance for your help,

[Your and Your Partner's Names]

Wedding Photographer & Videographer Inquiry Email Template

You'll need pros to help you capture all the beautiful moments of your wedding. Pick your favorite wedding photographers and videographers and reach out to them with these wedding email templates.

Photographer Template

Feel free to copy and paste our wedding photographer email template for your inquiry. Then, use these questions to ask your photographer as a starting point during the consultation.

Dear [Photographer's Name],

My fiancé(e) and I are excitedly planning our wedding, and we saw your gorgeous work on [where you found their photos]. We would greatly appreciate your help capturing our wedding day. Our event will be on [your wedding date] in [your wedding location] between [your possible wedding times] and will include [number of guests] of our loved ones.

We kindly request the following information:

  • Your availability for our preferred wedding date.
  • Your pricing information for your services.
  • Additional details we should be aware of before booking with you.

If our wedding sounds like something you're interested in helping us with, we would love to meet with you in person. Please let us know the best dates and times to make that happen.

Thank you for your time and consideration. We look forward to you potentially joining us in our adventure!

Sincerely,

[Your and Your Partner's Names]

Videographer Template

After using this videographer wedding inquiry email template, ask your desired pro these video-related questions.

Dear [Videographer's Name],

My partner and I are thrilled to be planning our wedding, and in the process found your wonderful work on [where you found their videos]. We envision our wedding video to look like [describe how you want your wedding video to look and attach a document with examples if necessary] and would love your help making this happen. Our event will be on [your wedding date] in [your wedding location] between [your possible wedding times] and will include [number of guests] of our loved ones.

Please let us know your availability for our preferred wedding date, pricing and any other information needed to work with you. If you're free during our date, inform us what details you need from us so we can get the ball rolling. We appreciate your consideration!

Best regards,

[Your and Your Partner's Names]

Preferred Vendor Email Template

A preferred vendor is typically a pro vetted by your wedding venue or planner and is someone they trust and like working with. Try out this general wedding inquiry email template for your favorite preferred vendors.

Hello [Preferred Vendor's Name]!

My partner and I discovered you through [how you found them], and think your style is perfectly aligned with what we want for our special day. We would be over the moon if you could aid in making our celebration a reality.

Here are some fast facts about our event:

  • Our wedding date is [your wedding date].
  • Our wedding is [Venue's Name] and is located in [venue's location].
  • Our guest count is [your guest total].
  • Our preferred start and end time for the wedding is [your tentative wedding timeline].
  • Our wedding theme is [describe how you want your wedding to look and attach a document with examples if necessary].

We would love to meet with you to talk about all the services you provide, pricing and packages and other factors that need to be considered. If our wedding piques your interest, you can reach us through email or call us at [your phone number].

Thank you in advance for your help,

[Your and Your Partner's Names]

General Wedding Vendor Inquiry Email Template

Some outreach doesn't have to be specifically made for a particular vendor. Try this neutral wedding vendor email template that works for florists, makeup artists, hair stylists and more.

Dear [Wedding Vendor's Name],

My name is [Your Name], and my partner [Your Partner's Name] and I are in the process of planning our big day. I've done hours of research and believe you're the best [vendor's specialty] in the industry. [Describe why you love their work in one to two sentences.] I would be ecstatic to have you join our team of pros for our wedding.

Here's more information about our event and what we're looking for:

  • My wedding date is [your wedding date].
  • My wedding venue is [Venue's Name] and is in [wedding venue's location].
  • There will be about [number of guests] attending the wedding.
  • My wedding theme is [describe your style and attach photos if necessary].
  • I want [tell the vendor what services you want from them and include a mood board to show them how you want it to look].

Please let me know if you're available on my wedding date, if you're willing to travel and your prices for what I'm envisioning.

Thank you so much,

[Your Name]

Wedding Inquiry Follow-Up Email Template

Wedding professionals are extremely busy individuals, so it makes sense that sometimes they don't answer right away. If there's a vendor you really want to be involved in your wedding who hasn't responded, use this follow-up wedding email template after a week or so.

Hello [Wedding Vendor's Name],

We hope you're doing well! My partner and I wanted to reach out again about your services because we can't imagine our big day without you. Here is a number, [your phone number], to call us if that's a quicker and easier form of communication for you.

Please contact us at your earliest convenience!

Best,

[Your and Your Partner's Names]

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