The Best Wedding Planning Spreadsheet, Plus Other Tools to Stay Organized

Planning a wedding takes project management skills and we've got lots of free wedding planning tools to help you out. Enter: The ultimate wedding planning spreadsheet. Available in an Excel file or Google Sheets option, the free download contains: a wedding cost spreadsheet, wedding timeline template, guest list manager, vendor contact list, wedding day schedule, photography shot list, alcohol calculator, registry checklist and more. For even more planning guidance, you can lean on Your Wedding Plan on The Knot to easily track your progress and create a plan that's tailored to you.

Whether you're planning an extravagant fête with a wedding planner or casual affair, easily share your spreadsheets to collaborate with wedding vendors, friends and family. And good news: All the formatted spreadsheets are printable too.

In this article: Free Wedding Planning Spreadsheets | Wedding Planning Spreadsheet Template Formats | More Free Online Wedding Planning Tools

Free Wedding Planning Spreadsheets

These wedding planning spreadsheet templates have been designed to save you time and allow you to explore different scenarios. Simply work within the tabs devoted to different wedding planning tasks, like a budget sheet for your wedding, a wedding day-of timeline, etc. Simply make a copy (if you're using Google Sheets) or download the file (if you're an Excel person).

Wedding Budget Spreadsheet Template

We built this wedding budget template based on average wedding cost data from The Knot Real Wedding Survey so you can be sure that it reflects current trends and spending. This wedding expense spreadsheet features a budget calculator, the average cost for each vendor plus budgeting tips so you can forecast your wedding budget breakdown with confidence and save money. Enter your total budget and we'll allocate it for you based on national averages. Use the wedding budget form to insert actual costs and keep a running total of expenses. Then, use the tips section to nail down the right gratuity for each vendor on your team.

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Wedding Checklist and Timeline Template

Countdown to your big day with the wedding planning checklist. Enter your wedding date for a customized timeline of tasks with deadlines. Easily remove tasks or insert your own into the wedding planning template. We've also provided links to helpful articles in this wedding spreadsheet to inspire you with wedding ideas and expert tips throughout the wedding planning process.

Wedding Guest List Template

The process of building a guest list involves gathering addresses, tracking RSVPs, recording dietary restrictions and assigning table numbers. Arrive at a final guest count using this helpful section of our spreadsheet for wedding planning to create your seating charts for your wedding venue.

Tip: Once you've gathered up guests' addresses, you can upload the section from The Knot wedding planning spreadsheet to The Knot online guest list manager for the added benefits of online communication with your guests explained earlier.

Vendor Contact List Template

Your vendor team is key to pulling off a successful event. As you reach out to wedding venues and vendors, keep track of their contact info, quotes and notes of all the details you've agreed upon in this wedding vendor spreadsheet. Bam, instant wedding vendor checklist.

Gift Registry Checklist and Calculator Template

To help you plan your registry, we've populated a tab with a checklist filled with gift ideas. You'll also get a gift calculator so you can register for the right amount of gifts at various price points based on your guest count. The wedding registry checklist is an essential aspect of this wedding planner template, because organized guests love to get shopping early.

Wedding Decor Spreadsheet Template

Nail down every item you'll need in terms of decoration with a handy wedding decor checklist. Using this section of the wedding organizer template, you can see (and keep track of) what baseline decor you'll need for the ceremony, reception and cocktail hour.

Wedding Day Schedule Template

Keep the wedding day festivities on track and your wedding party, vendors and family informed with a day-of timeline. Enter your start time in the wedding planning template to create a day-of schedule based on expert-approved wedding timelines.

Photography Shot List Template

Don't miss a moment or detail with the photography shot list section—a unique addition compared to other wedding planning templates and spreadsheets. From detail shots like a wedding dress portrait and stationery flat lay to your wedding entrance and exit, we've got the most popular shots to capture the look and feel of your celebration and tell the story of your wedding day.

Wedding Alcohol Calculator Template

Plan your wedding bar needs with the wedding drink calculator. Enter your wedding details including guest count, event duration and the ideal mix of liquor, wine and beer for your event to generate an alcohol and mixers shopping list.

Wedding Stationery Spreadsheet Templates

Your wedding stationery spans much further than just your invitations. Use this section of the free wedding planning spreadsheet to ensure you have every piece of paper covered, from the save-the-dates and details cards that'll flank your invites, to day-of stationery like menus and placecards, to the thank-you notes that'll follow after the celebration concludes.

Bonus: While you're enjoying the benefits of the ultimate wedding planning spreadsheet, get your postwedding vacation organized, with our Honeymoon Planning Checklists. The file includes a honeymoon planning timeline, budgeter, packing checklist and more.

Wedding Planning Spreadsheet Template Formats

Customize the wedding planning spreadsheets and checklists using Google Sheets or Microsoft Excel. The free template is available for either software—read on to download the format you prefer. Whether you opt for handling your wedding planning on Google Sheets or work with your wedding planning checklist on Excel, you'll cover everything with ease.

Google Sheets Spreadsheet Template for Wedding Planning

Make a free copy of this detailed wedding planning spreadsheet Google doc for easy access from any device and planning on the go. All you need is a Google account to make your own copy of the wedding planning Google Sheet—we even have special city editions with local info for select major markets. Then you can customize it and collaborate with your partner, wedding planner, specialty wedding vendors and any other loved ones you need to keep in the loop.

Tip: After you click "make a copy", it may take a few seconds to copy the file to your drive depending on your internet connection speed.

City Edition Google Sheets: NYC | Chicago | Los Angeles

Microsoft Excel Worksheet Template for Wedding Planning

Prefer Excel? Download this wedding planning spreadsheet Excel template to your computer. The file includes a wedding budget planner, wedding planning timeline and checklist, guest list manager, vendor contact list, wedding day schedule and photography shot list.

City Edition Excel Workbooks: NYC | Chicago | Los Angeles

More Free Online Wedding Planning Helpers

You've found the best wedding planning spreadsheet, but what if spreadsheets just aren't your jam? All good, The Knot has tons of helpful planning tools. These tools have helped millions of couples plan their weddings—they're tried and true and made for you. AND all free to use.

• The Knot App: The free app will give you easy-to-follow goals that are assigned in terms of your wedding date. Plus, you can browse vendors, registry gifts, shape your guest list and more from literally anywhere (while keeping your eye on the free countdown timer, of course).
• The Knot Wedding Website: Every The Knot wedding website has a The Knot Invitations suite that matches. It's free to start and totally customizable, which is why 50% of US couples choose The Knot to host their wedding websites.
• The Knot Budget Advisor: This handy tool will give you data-backed estimates on how much couples in your wedding area spend on each vendor they hire. Bonus: You can add or subtract vendors from your list to get a customized budget estimate.
• The Knot Guest List and RSVP Manager: The Guest List Manager will help you gather addresses for all of your invitees and handle your RSVPs digitally.
• The Knot Registry: Add gifts from literally anywhere to The Knot Registry. Guests can see all of your options and shop in one place.
• The Knot Vendor Marketplace: Search through over 200K vendors to find your dream team on The Knot Vendor Marketplace—you can use the numerous filters to refine your search and see the pros that are your best fit.
• The Knot Vendor Manager: Track your vendor crew with this handy tool, which allows you to "like" potential vendors to save them for later and also marks the folks you've booked and paid to keep communication clear.
• The Knot Style Quiz: Nail your wedding look with this fun, photo-based quiz. It'll leave you with a proposed color palette, terms to describe your wedding style (which is so helpful to vendors) and more helpful details.
• Your Favorites on The Knot: Aggregate images, infographics, articles and other helpful inspo materials to plan your wedding using the favoriting function. Just click the little right-corner heart.

Additional reporting by Cathryn Haight.