The Best Wedding Planning Spreadsheets to Stay Organized

If you love Google Docs and Excel, then this planning tool is for you!
Wedding planning spreadsheet on a laptop and mobile device.
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diane hall senior editor and wedding expert the knot worldwide
Diane Hall
diane hall senior editor and wedding expert the knot worldwide
Diane Hall
Contributing Senior Editor & Wedding Expert
  • Diane writes and edits articles for The Knot Worldwide, with a specialty in weddings, party planning and couple lifestyle.
  • She produces editorial content for The Knot, The Bash and WeddingWire Canada.
  • Before joining The Knot Worldwide, she was the publisher of 2life Magazine and WeddingBells Magazine.
Updated Feb 16, 2024

Planning a wedding takes project management skills and we've got lots of free wedding planning tools to help you out. If you love Google Sheets and Microsoft Excel, then these wedding planning spreadsheet templates are for you! The free download contains a wedding budget spreadsheet, wedding timeline template, guest list manager, vendor contact list, wedding day schedule, photography shot list and alcohol calculator to make the wedding planning process easier for you!

Whether you're planning an extravagant fête with a wedding planner or a DIY wedding with the help of your wedding party, easily share your spreadsheets to collaborate with wedding vendors, friends and family. And good news, all the formatted spreadsheets are printable, too.

In this story:

Wedding Planning Template Formats

Customize the wedding budget spreadsheet and checklists using Google Sheets or Microsft Excel. The free template is available for either software—read on to download the format you prefer.

Google Sheets

Make a free copy of this detailed wedding planning spreadsheet Google doc for easy access from any device and planning on the go. All you need is a Google account to make your own copy of the wedding planning Google Sheet. Then you can customize it and collaborate with your partner, expert wedding planner, and any other loved ones you need to keep in the loop.

Tip: After you click "make a copy", it may take a few seconds to copy the file to your drive depending on the speed of your internet connection.

Microsoft Excel Worksheet

Prefer Excel? Download this wedding planning spreadsheet Excel template to your computer. The file includes a wedding budget planner, wedding planning timeline and checklist, guest list manager, vendor contact list, wedding day schedule and photography shot list.

Online Wedding Planning Tools

So you love manipulating spreadsheets, however, we highly recommend that you use them in tandem with The Knot's suite of online planning tools. Become a member of The Knot and download the mobile app (iOS or Android) for a completely integrated approach and personalized dashboard.

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The free tools include a customizable wedding checklist with notifications, a budgeter with tips and a wedding vision board for creative brainstorming and sharing with your vendor team and wedding party. You'll also love the communication benefits of the guest list tool with online RSVPs, guest messaging and integration with our free wedding websites. Last but not least, the interactive registry checklist will connect your needs with the best brands to prepare you for newlywed life. These tools have helped millions of couples plan their weddings—they're tried and true.

Free Wedding Planning Spreadsheets

These wedding planning spreadsheet templates have been designed to save you time and allow you to explore different scenarios by customizing them with your data, including your wedding date, budget, day-of timeline, etc. Here are more details on what's included:

Wedding Budget Spreadsheet

We built this wedding budget spreadsheet template based on average wedding cost data from The Knot Real Wedding Survey so you can be sure that it reflects current trends and spending. It features a budget calculator, the average cost for each vendor plus budgeting tips so you can forecast expenses with confidence and save money. Enter your total budget and we'll allocate it for you based on national averages. Use the budget tracker to insert actual costs and keep a running total of expenses.

Wedding Checklist and Timeline

Countdown to your big day with the wedding planning checklist. Enter your wedding date for a customized timeline of tasks with deadlines. Easily remove tasks or insert your own into the wedding planning template. We've also given you links to articles to inspire you with wedding ideas and expert tips throughout the wedding planning process.

Wedding Guest List

Build a guest list to gather addresses, track RSVPs, record dietary restrictions and assign table numbers. Arrive at a final guest count to create your seating charts for your wedding venue.

Tip: Once you've gathered up guests' addresses, you can upload the spreadsheet to our online guest list manager for the added benefits of online communication with your guests explained earlier.

Vendor Contact List

Your vendor team is key to pulling off a successful event. As you reach out to wedding venues and vendors, keep track of their contact info, quotes and notes of all the details you've agreed upon.

Wedding Day Schedule

Keep the wedding day festivities on track and your wedding party, vendors and family informed with a day-of timeline. Enter your start time to create a wedding day schedule based on typical duration times according to experts.

Photography Shot List

Don't miss a moment or detail with the photography shot list. From detail shots like a wedding dress portrait and stationery flat lay to your wedding entrance and exit, we've got the most popular shots to capture the look and feel of your celebration and tell the story of your wedding day.

Wedding Alcohol Calculator

Plan your wedding bar needs with the wedding drink calculator. Enter your wedding details including guest count, event duration and the ideal mix of liquor, wine and beer for your event to generate an alcohol and mixers shopping list.

Bonus: Get your post-wedding vacation organized, too, with our Honeymoon Planning Checklists. The file includes a honeymoon planning timeline, budgeter, packing checklist and more.

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