How to Hire a Wedding Concierge For Your Big Day

If you've found yourself asking why hire a planner or a wedding concierge, you've landed on the right page. Although the two are similar, there are several key distinctions that you should be aware of when it comes to personal wedding concierges.

To learn more about what a wedding concierge and their responsibilities are, we spoke with Nicole Lelli, a wedding concierge at Beck and Bridal and Valentina Ring, a wedding concierge at The Stars Inside.

In this article: Definition | Responsibilities | Cost | How to Hire | Who To Hire

What Is a Wedding Concierge?

To better understand whether or not a personal wedding concierge is best for you, it's important to understand what a wedding concierge means in the scope of your wedding planning. "The term 'concierge' has trickled over to our industry from the travel and hospitality sectors and is a great catch-all word for the role of a personal assistant for all a couple's 'peripheral' wedding needs," Ring explains. "A concierge can look after some really essential elements that sit outside of the core wedding planning to-dos, relieving couples (and planners!) from an immense amount of stress."

Lelli describes one of the main differences between wedding planners and concierges is that a concierge is essentially the couple's assistant for their special day. Although wedding planners and concierges may work in tandem, it is occasionally the case that some wedding planning responsibilities (like vendor and venue research) may fall on the wedding concierge depending on the wedding planner's level of involvement. That said, wedding concierges are essentially one of the types of wedding planners that handle more specific tasks. Some wedding concierges even provide wedding planning tips as a bonus.

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Wedding Concierge Responsibilities

Although wedding concierge services may vary depending on their specialties and any contracts agreed upon before working together, we've listed some of the main responsibilities you may see on their websites (or pages on The Knot Marketplace).

Social Media

If social media coverage of your wedding for family and friends who couldn't make it is important, a social media wedding concierge can help you with that. Services may include capturing any photos and videos via a smartphone (or potentially working with your wedding photographer or videographer) and creating and posting content using your unique wedding hashtag. A wedding concierge specializing in social media can also ensure that wedding coverage is routinely posted during your wedding festivities to your desired social media platforms and relay and replay any standout messages you may receive. Ring adds that a wedding concierge can also help capture behind-the-scenes content. Whether you'd like to share or keep content personal is up to you.

Organizing Transportation

Ring notes that organizing transportation is a popular responsibility of many wedding concierges. Whether that's transporting items to the venue or your wedding party, a wedding concierge can help organize the timing.

RSVP Tracking

Whether you're hosting a large or small wedding, confirming a proper guest count is key. Wedding concierges are often tasked with tracking RSVPs and developing the final guest list for a formal headcount.

Research

Research (specifically of wedding venues and vendors) can be a supporting responsibility of wedding concierges (if a wedding planner isn't handling it). The type of research conducted may depend on your needs and the specialty of the specific wedding concierge you work with.

Personal Assistant Tasks

In addition to those larger responsibilities, a wedding concierge may take on those seemingly smaller, but equally important tasks. "A concierge might also be involved in offering guidance for speech writing, suggesting bridal ateliers or seamstresses, sourcing outfits for the honeymoon, booking personal beauty appointments, recommending unmissable local experiences, assembling welcome gifts, researching local pet care, childcare or additional chef/cleaning staff and organizing bachelor and bachelorette gatherings," Ring explains.

How Much Does a Wedding Concierge Cost for a Wedding?

The cost to hire a wedding concierge varies depending on factors including the responsibilities, services offered and time invested into the work. That said, Lelli notes that couples should expect to receive a quote within the $800 to $1,400 range. Some wedding concierges (like Lelli) may have available packages to choose from instead of having to pick and choose services à la carte—packages can potentially save money for grouped services depending on the vendor. If you know a wedding concierge is something you want to put your dollars toward for your big day but don't know where to start, begin planning your wedding budget breakdown by utilizing The Knot Budget Tool.

How to Hire Wedding Concierge Services

If you and your partner have solidified that you'd like wedding concierge services to help you, the next step is deciding when to hire vendors to ensure they are not booked for your desired wedding day and planning period. Securing a spot on their calendar as early as possible is key.

That said, we recommend utilizing The Knot Vendor Marketplace to search for concierge wedding planning services in your marrying location or for pros willing to travel to a particular wedding destination (if needed). Furthermore, many wedding concierge service companies listed on The Knot Vendor Marketplace have detailed pages outlining the services they provide in addition to other crucial information and reviews from couples who have previously utilized their services.

This section wouldn't be complete without including some tips for finding local vendors. As is the case when hiring any vendor, you want to ensure your needs will be met using their services. With that in mind, Ring recommends creating a list of expectations or boundaries to share with the wedding concierges you're interested in working with. "Every wedding concierge can define themselves a little bit differently! Make sure you understand what support they do and don't offer, so you can best align that with your own needs, especially if you are also partnering with a wedding planner and/or stylist," she adds.

Wedding Concierge Vendors to Know

Ready to find a wedding concierge to help you plan your big day? We've compiled a list of personal wedding concierges to help you seamlessly plan your dream wedding alongside any wedding planning apps you use.

Wedding Concierge in Stamford, Connecticut

Photo: Wedding Concierge

Megan of the Stamford, Connecticut-based Wedding Concierge goes above and beyond to help couples prepare for their big day. From RSVP tracking to helping create wedding websites, she works tirelessly to ensure her tasks are completed thoroughly so her clients' weddings can be executed without a hitch. "She executed everything perfectly and I didn't have to worry about a thing the day of," says Megan G, who left a five-star review on Megan's vendor page on The Knot Marketplace.

The Concierge of Love in Glen Burnie, Maryland

Photo: The Concierge of Love

The Concierge of Love has served couples since 2018. In addition to RSVP tracking, Candace (the owner) can help you with budgeting to ensure the money you have allocated for your wedding is funneled to the right places. When you reserve this concierge to help you finalize the details for your wedding, you'll be supporting a Black and woman-owned business.

Prime Time Event Planning & Concierge in Lansing, Illinois

Photo: Prime Time Event Planning & Concierge

The mother-daughter duo at Prime Time Event Planning & Concierge can help you plan your special day. Whether you want them to focus on budgeting, RSVP tracking or even day-of coordination or wedding planning, this dynamic duo can help. With their "consider it done" motto, it's no surprise they have earned themselves a spot in The Knot Best of Weddings awards.