Couples Say AI and Wedding Planning Go Hand in Hand

Let’s demystify this emerging technology.

Collage of AI prompt, phone and wedding cake

Photos: Weddings by Nato, Getty,Cake: Cake by Kenna,Design: Natalie Romine

Updated Jul 22, 2025

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By now you've probably seen headlines making bold claims about the sweeping abilities of AI wedding planners. But how true are those assertions? Can AI software actually plan your entire celebration for you? Well, the simple answer is no. Like with most planning aids, like The Knot App, AI is just that—a resource to assist you while wedding planning, which means it's not something that can unilaterally handle the process and take away the need for experienced vendors. But just because we're all for hiring pros doesn't mean you can't also take advantage of one of the latest wedding technology trends. Keep reading to dive into the best (and worst) ways to use wedding planning AI, based on opinions from newlyweds, wedding pros and the founders of wedding AI companies.

In this article: Can You Use AI for Wedding Planning? | How to Use AI for Wedding Planning | How Not to Use AI When Wedding Planning

Can You Use AI for Wedding Planning?

Yes, you can use AI during the wedding planning process. According to internal data from The Knot Insiders Panel conducted in February 2025, many couples are comfortable with AI with 54% of couples saying they use AI at least once in a while, and one in four saying they use it regularly. Samantha and Will, newlyweds who married in 2024, speak on how AI helped their planning experience. "Anytime we felt overwhelmed or were dragging our feet on a task, AI was a great way to get started and take the pressure off," they say.

But how can you go about having AI help with wedding planning? "By combining the strengths of AI with the creativity and expertise of experienced planners and vendors, couples can create truly unique and memorable celebrations," explains Ashley Smith, a lead planner and designer at Ashley Smith Events.

How to Use AI for Wedding Planning

List of dos and don'ts on how to use AI to plan a wedding.

As AI programs become more accessible, couples and wedding vendors are beginning to integrate this technology into the wedding planning experience. Here are some notable ways you can outsource wedding planning tasks to AI to minimize wedding stress.

Aggregate Vendor Reviews

Wedding vendor reviews give couples a chance to hear valuable insights from others about their experience with a professional. However, when a vendor has tons of reviews it can be time-consuming to read all of them. But cherry-picking and only reading a few may not give you a thorough picture of the business and its strengths. That's where the AI Review Summary feature on The Knot Vendor Marketplace comes in. This widget appears above the individual reviews on a vendor's Storefront and provides a paragraph-long AI-generated summary of a vendor's reviews from the past three years.

AI summary of wedding venue reviews on The Knot

Create Guest and Vendor Emails

Katie and Tara, newlyweds who married in 2025, tell us that they used AI to help them write guest and vendor emails. "We asked, 'Can you help me write a warm, but clear welcome email to our wedding guests to help them with logistics?' For vendor emails, we'd screenshot the email we received, drop it in, and say something like, 'Can you write a warm reply back?' Then we'd edit and send," they say. Katie and Tara say they definitely put thought into their vendor communication, but "for managing all the logistics, it was really helpful to not have to write every email from scratch."

Get Help With Your Wedding Fashion

Want a free wedding AI tool to help you determine your wedding outfit? Well, The Knot Wedding Fashion Quiz is just that. The tool prompts you to peruse AI-generated silhouette, neckline, sleeve, and length ideas so it can better understand the vibe you're looking for in a wedding dress. Based on your selected preferences, suggested real wedding dress results will populate for you to consider (with information about local salons where these dresses are available for purchase). As you're checking out the real-life results, you can click the small heart in the upper right corner of each photo—doing this will save the inspo to Your Favorites so you can revisit your top picks again and get recommendations on where to get that style in your location. The best part is that you can reach out directly to salons that carry the dresses you're interested in after checking out the ideas generated from your quiz preferences, which makes the whole dress shopping process easy and efficient.

Take Notes for and Transcribe Vendor Meetings

A big part of wedding planning is attending vendor meetings and asking questions. Instead of furiously taking notes during your meeting, utilize an AI note program or even an AI audio transcription service. Doing so will allow you to be present and focused in the meeting without worrying about forgetting important details. For example, if you capture an audio recording of your appointment you could later use Otter AI to transcribe the conversation.

Figure Out Wedding Invitation and Stationery Wording

Not only can AI help write emails, but it can also assist with wedding invitations and stationery wording. Kelly McWilliams, owner of Kelly McWilliams Celebrations Weddings & Parties with over 22 years of planning experience, finds AI particularly useful for "summarizing and clarifying details. Using AI to get foundational wording for pieces of the stationery suite is a great idea," she says. Once you've collaborated with AI on the wording for your wedding invitations, you can easily customize designs from The Knot Invitations to match your expertly crafted phrasing.

Get Caption and Hashtag Inspiration

We know the importance of a great Instagram caption and hashtag, which is why we've curated roundups for couples and guests, as well as every wedding event from the engagement to the bach party. If you've already browsed through our ideas and have yet to find the one, use an AI wedding hashtag generator or ask a chatbot to generate some options for you. This may be particularly enticing if you want a customized caption or hashtag that plays on your and your partner's names.

Build a Wedding Website

Does the thought of penning the wedding party bios feel daunting? Or what about coming up with a unique custom domain for your wedding website? It's time for AI to come to the rescue. If you're facing writer's block, consider asking your favorite AI software to craft language for you to bring your wedding website to life. You can even ask AI to help you write your wedding website FAQ page, which is exactly what Lucy and Nick, newlyweds married in 2025, did.

Design Your Wedding Vision

Our data found that one in four couples use AI for wedding inspiration, which isn't a surprise since one of the earliest wedding planning duties couples face is defining their wedding vision. "I'm seeing more couples turn to AI wedding photo generators to mock up design ideas or create mood boards to communicate with their vendor teams. While this can be a great starting point to capture the overall vibe or aesthetic, it's important to remember: AI doesn't have to build it," explains Holly Gray, owner of Anything But Gray Events, a company that's been recognized in The Knot Best of Weddings Awards. This means that even though you get beautiful concepts from AI that most likely the result doesn't take into account cost, scale, venue constraints, safety requirements and more.

With that being said, we still love the ease of AI-powered wedding design tools like June, a mood board program that helps create design mock-ups in partnership with a couple's wedding vendor team. Irfan Manji, June's cofounder, explains how the platform works. "We work with vendors across the country to onboard their catalogs so our users can get design ideas using products available in their market. No more doom-scrolling Pinterest and then frantically searching across countless local vendor websites to find what you need. Everything is in one place," he explains. Manji says a couple wants a special celebration that showcases their love story, but "existing design tools—including those available to wedding planners—do very little to capture that unique essence. That's where AI comes in because it can support planners and couples in generating personal ideas that haven't been done before."

McWilliams suggests that AI can be used to "come up with fun signature drink titles based on your names or anything that is special to you and your wedding along with the drink ingredients." Similarly, Smith, who's been a business owner for more than 14 years, recently utilized AI to help with catering an event she planned. The pro explains that "AI can suggest options based on dietary preferences and guest profiles." While tapping AI is a great option for menu inspiration, it's best when done in partnership with a catering professional. For example, Smith explains that they used AI "to collaborate with a well-known chef for a recent event, curating a seasonal, farm-to-table meal. AI helped complete each entrée option, ensuring a seamless dining experience. Most importantly, the focus of AI usage was to help perfectly pair the wine."

Make Seating Charts

Avoid seating chart mistakes by asking your go-to AI platform to act as an AI party planner assistant. How can you do that? Ask your desired platform to help you seat people based on venue layout, relationships and much more. Going this route will help you have a written out and visual representation of your seating chart and save you lots of time.

Select Wedding Songs

One of the many aspects Lucy and Nick liked about using AI was being able to have some guidance while creating their wedding playlist. "We used AI for arranging playlists for smooth transitions between songs based on the song's BPM," they say. We suggest taking the results from this type of prompt to your live band or DJ to confirm the lineup will sound good on the wedding day.

Offer Prewedding and Wedding Shopping Advice

Something we didn't realize is that you can use AI wedding planning tools to help with organizing purchases, like your wedding alcohol shopping list. Lucy used ChatGPT to create a grocery list for her bachelorette trip. If you need inspiration, here was the bride-to-be's prompt: "Can you make me a grocery list for my bachelorette trip? There are 11 girls, and we'll be there Thursday night to Sunday morning. Thursday night we're ordering pizza and Friday night we're going out to dinner so those meals are taken care of. We have some vegetarians in the group. Please include snack options for post-bar munchies and sweet treats."

Assist in Drafting Wedding Speeches, Toasts and Ceremony Scripts

Yes, AI wedding vows are a thing, but it's not as unromantic as it sounds. Say, for example, you have a few anecdotes you want to share as well specific character qualities you want to highlight in your speech or vows. But the issue is that you don't know how to string your disparate thoughts together eloquently. That's where AI can be useful.

Notably, Provenance is a tool that many couples turn to for help writing personalized wedding vows, toasts and ceremony scripts. Steven Greitzer, founder and CEO of Provenance, tells us why he created the platform and how it works. "I started officiating weddings for loved ones over a decade ago. Each time I sat down to write a ceremony script, I had 50 tabs open of templates, blog posts and past examples just to cobble something together. That's what led to the creation of the Provenance Ceremony Builder, a tool that helps couples collaborate with their officiants to write a meaningful, customized ceremony script. This eventually led us to launching the Vow Builder and Toast Builder," he says. To produce personalized copy for each person, Greitzer says people are asked "thoughtful, detailed questions that prompt users to reflect on memories, emotions and dynamics that make each relationship unique." Plus, couples can use the site to compare "the length, tone, and vibe of their vows without revealing the contents," he adds.

Ultimately, when it comes to incorporating AI into your wedding or wedding planning checklists, use your best judgment. While it can certainly be a helpful tool to inspire ideas or combat writer's block, consider it just that: a medium to get you to the final product. Remember to infuse all elements of your big day with your voice and your personality. After all, that's what's going to make it a memorable and tailored experience.

(Want to save money on this AI wedding tool? Get a 10% discount on Provenance with our exclusive code THEKNOT10).

Help With Writing Thank-You Letters

If you haven't gotten the theme yet, one of the most useful functions of AI comes in the form of writing assistance. Sitting down after the big day to write thank-you cards is an essential postwedding task to complete, as it's your duty to graciously acknowledge the loved ones who spent their time and money to support your marriage. Thankfully, AI is your friend here. However, Daniel Post Senning, etiquette expert and a spokesperson for the Emily Post Institute, cautions that personalization should be kept in mind when using AI assistance for thank-you notes. "I would not want AI to get in the way of ensuring that the expressions of thanks are genuine," Post Senning warns.

The etiquette expert urges couples to remember the golden rules of thank-you notes when creating their AI prompt: Address the recipient by name, and add personalized details in the card that mention exactly what you received and why you're writing them in the first place. "Thank the person specifically for the gift that they've given you," Post Senning suggests. "Make a reference to your relationship, the intent behind the gift or the way you're going to use it," he says.

Handwrytten is an AI-powered thank-you note service that couples can consider. Alternatively, you can have AI come up with the text of the letter while still writing the words on the physical card manually, which is the method Post Senning prefers. "I still suggest writing handwritten notes for wedding gift thank-yous because it shows the extra investment in time and personalization," he explains. "If AI can be a tool to do it well, then by all means, use it. But there's something special about seeing someone's handwriting because it adds significance to the message," he adds.

Plan Photo Album Layouts

After the wedding is over, don't let your wedding photos gather dust in a forgotten folder in the cloud. Instead, order a wedding photo album so you can flip through your images with ease. Designing the perfect layout might seem overwhelming, but fear not—AI tools, like Mixbook's AI sorting tool, exist to assist with album designs.

Save Time and Money

Our internal data says that 60% of couples look to AI for solutions to save time, and all three of the newlywed couples we interviewed said AI saved them time or money in some way. For Samantha and Will, ChatGPT helped them brainstorm ways to save money on flowers. "One of the suggestions was to look into local flower farms, which led us to connect with the wonderful owners of Three Little Buds Farm. We ended up with beautiful seasonal flowers that felt personal and came in well under what we would've spent otherwise," they say. For Katie and Tara, "AI didn't replace anything expensive, but it did save time and energy, which let us focus more on being engaged and enjoying the process," they say. And for Lucy and Nick, it aided the groom a lot since he was in charge of most of the wedding logistics. "I primarily used it for questions, like 'What kind of cord do I need for these speakers' and 'My fiancée wants to reduce her acne for our wedding, what can I cook for her to help limit inflammation and acne?" The last question produced results of foods to avoid, meal prep options, a grocery list and recipes to try.

How Not to Use AI When Wedding Planning

While there are many positive uses for AI, the new and evolving tech has some drawbacks to be aware of. Continue to learn what AI wedding planning mistakes you should avoid.

Don't Use AI to Replace Wedding Vendors

When we asked our experts and couples if AI could replace all their vendors, the answer was a resounding no. "As much as we rely on tech to improve our lives in many facets, at the core of hospitality is humanity. Human wedding pros bring emotional intelligence, creativity, crisis management and lived experience to the table—things AI simply can't replicate. A couple may use AI to gather ideas, but it takes a real, talented human team to bring those dreams to life," Gray explains. As the technology improves, Katie and Tara believe that any jobs AI might take in the wedding industry should open up "equitable conversations about creative work and fair pay" and add, "If your wedding feels a little imperfect and full of human fingerprints, that probably means you did it right."

Don't Use AI to Fact-Check

It's totally possible for AI to make mistakes, so let your AI research be a starting point, not the final word. "Because the wedding world is so trend-driven and constantly evolving, some of the info we got, especially when researching venues, was out of date. For example, guest capacity or package pricing wasn't always accurate, so we had to do additional research to double-check a few things," Samantha and Will say. Thankfully, The Knot Vendor Marketplace allows vendors to self-report details like pricing and venue capacity so you can get an accurate look at a pro's offering straight from the source.

Don't Use AI to Take Away Your Real Voice

There's a nuance to humanity that simply cannot be replicated in a computer. Empathy, emotion and depth of understanding are areas where AI is limited. Because of this, some people like to set AI to the side for emotional decisions and tasks. "There were a few things we knew from the beginning that we wanted to do ourselves. Writing our vows, choosing our vendors and picking our first dance song were all really personal decisions that felt too important to outsource," Samantha and Will say. Katie and Tara add, "AI is seductively easy, but sometimes it's the hard, messy work of writing, choosing and feeling that makes a wedding deeply personal."

Don't Use AI to Make All Your Decisions

"For my neurodivergent couples, introverts or people who feel overwhelmed by the planning process, AI can help create a low-pressure way to start decision-making before engaging with a live vendor. But relying solely on AI for real-life decision-making can lead to unrealistic expectations, missed details or logistical nightmares," Gray says. We suggest using AI as a tool to help make the planning process easier—it's not an assistant that makes decisions for you.

Don't Use AI to Understand Vendor Contracts

Gray wants couples to understand that AI is not a lawyer, which means you shouldn't think its knowledge can replace a person's law school education and experience. "Couples should never use it to write, interpret or negotiate vendor contracts. Always lean on real professionals for anything legally binding," she says.

Don't Use AI to Create Flawless Timelines

McWilliams advises against couples "counting on AI to create a timeline for your wedding beyond a summary to start with. After getting a summary, work closely with your vendor team to establish a proper timeline."

Additional reporting by Hannah Nowack.